1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Daniel R. Barrone.
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Discussion, Procedural
File Attachments
Subject
B. Roll Call
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
C. Pledge of Allegiance
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
D. Moment of Silence
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
E. Approval of Agenda
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
File Attachments
2. Approval of Minutes
Subject
A. October 13, 2020, Minutes of Town Council Regular Meeting.
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes

Summary/Background:

 

File Attachments
3. Awards and Recognitions
4. Presentations
5. Citizens Forum
Subject
A. Citizens who wish to comment before or during the meeting may submit comments or questions to Town Manager Richard Bellis at rbellis@taosgov.com. No action may be taken.
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
5. Citizens Forum
Type
Discussion

Summary/Background:

 

File Attachments
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval of Resolution 20-54; budget adjustments to the following: 1) Community Grants Fund - transfer funds from operating expenses to capital outlay for the USDA grant - $264,880 and 2) Solid Waste Fund - Increase personnel and operating expense to cover the recycling program estimated through March 31, 2021 - $60,212. (Presented by Marietta Fambro)
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Nov 24, 2020
Absolute Date
Nov 24, 2020
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
The budget is in place for Community Grants. The funding for Solid Waste will come from the unreserved fund balance.
Recommended Action
Recommend Approval

Summary/Background: Town of Taos Policy requires Council approval on all budget transfers that transfer funds between costs categories, (i.e. Personnel, Operating Expenses and Capital Outlay, interfund transfer, budget increases, project to projects and new projects. This adjustment in Community Grants transfer funds from operating expenses to capital outlay to account for the USDA grant expenditures in the correct line item and category.  The adjustment to the Solid Waste Fund increases revenues and expenditures from the unreserved fund balance to cover the recycling program estimated through March 31, 2021.

 

File Attachments
Resolution 20-54 Nov 24 DFA-BAR.pdf (478 KB)
Resolution 20-54 Backup - Solid Waste Fund.pdf (242 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
7. Public Hearings - Citizens who wish to comment or have questions on a public hearing matter may submit comments or questions in writing to Town Manager Richard Bellis at rbellis@taosgov.com and comments will be read during the meeting. If you wish to call in, please email to the above address first with the matter you wish to be heard on and a phone number you can be reached during the public hearing and you will either be contacted by phone during the public comment portion of the public hearing or be given a call-in number and time.
8. Matters from Staff
Subject
A. Discussion, consideration, and possible approval of Resolution 20-52 adopting required Community Development Block Grant (CDBG) annual certifications and commitments.
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action
Preferred Date
Nov 10, 2020
Absolute Date
Nov 10, 2020
Fiscal Impact
No
Budget Source
N/A
Recommended Action
Staff recommends approval the annual resolution and plans to support all three of the CDBG projects.
Goals
3. Economic Development
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)
1. Housing

Summary/Background:

 

 

File Attachments
Resolution 20-52.pdf (63 KB)
20-52 Procurement Policy for CDBG Projects.pdf (190 KB)
20-52 Residential Anti-Displacement and Relocation Assistance.pdf (104 KB)
20-52 Section 3 Plan.pdf (117 KB)
20-52 Citizens Participation Plan.pdf (22 KB)
Subject
B. Financial Update for July, August, and September 2020 by Finance Director Marietta Fambro.
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Discussion

Summary/Background:

 

File Attachments
July 2020 Financial Report.pdf (942 KB)
GRT Monthly Classifications July 2020 vs 2019.pdf (203 KB)
GRT Monthly July 2020 vs 2019.pdf (655 KB)
August 2020 Financial Report.pdf (944 KB)
GRT Monthly Classifications August 2020 vs 2019.pdf (202 KB)
GRT Monthly August 2020 vs 2019.pdf (657 KB)
September 2020 Financial Report.pdf (948 KB)
GRT Monthly Classifications September 2020 vs 2019.pdf (204 KB)
GRT Monthly September 2020 vs 2019.pdf (654 KB)
GRT Monthly Classifications October 2020 vs 2019.pdf (203 KB)
GRT Monthly October 2020 vs 2019.pdf (655 KB)
Subject
C. Discussion, consideration and possible approval of Resolution 20-53 a resolution of the Town of Taos declaring a civil and health emergency and authorizing public health and safety measures.
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action, Discussion

Summary/Background:

 

File Attachments
Resolution 20-53.pdf (816 KB)
EXECUTIVE ORDER 2020-054.pdf (560 KB)
Governor Executive Orders November 13, 2020.pdf (721 KB)
Resolution 20-51 PDF.pdf (636 KB)
20-50.pdf (8,094 KB)
20-42.pdf (5,172 KB)
20-40.pdf (555 KB)
20-38.pdf (556 KB)
20-36.pdf (4,607 KB)
20-29.pdf (4,538 KB)
20-27.pdf (2,142 KB)
20-26.pdf (1,194 KB)
20-22.pdf (1,181 KB)
20-18.pdf (1,186 KB)
20-17.pdf (1,139 KB)
20-14.pdf (1,523 KB)
20-13.pdf (1,773 KB)
20-10.pdf (2,702 KB)
PUBLIC HEALTH ORDER 11-13-2020.pdf (471 KB)
Subject
D. Ratification of Purchase Order No. 21-59847 awarded to Peoria Ford for two (2) Ford F-150 police special service vehicles in the amount of $69,826.00. (Submitted by Police Chief Wentz)
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action
Preferred Date
Nov 10, 2020
Absolute Date
Nov 10, 2020
Fiscal Impact
Yes
Dollar Amount
$69,826.13
Budgeted
Yes
Recommended Action
Approval

Summary/Background:

Per Resolution 20-10 Declaration of Health Emergency for the Town of Taos, item 4. The Council authorizes a one-time increase of signing thresholds in Resolution 19-31 Section 10. D. for the Mayor and Town Manager for signing contracts up to $100,000 per contract and for single checks not to exceed $100,000 without prior approval of Council, but to be presented at the next Council meeting, or on a monthly basis to the Council for ratification.

 

Invitation to Bid, ITB 20-21-02 Police Special Service Vehicles

On October 22, 2020, the Purchasing Division advertised the above-referenced solicitation in the Taos News, Albuquerque Journal, and the Santa Fe New Mexican. The bid documents were also posted on the town's procurement portal, Bonfire, and sent out electronically to several vendors.

 

Before the submission deadline, a total of one (1) bid was received from Peoria Ford.

 

Bids were publicly opened and read on November 5, 2020, via GoToMeeting at 10:30 a.m. local time.

 

Recommendation from Staff:

Based on the price and their ability the requirements in the specifications of the bid, staff recommends the Council ratify Purchase Order No. 21-59847 awarded to Peoria Ford to purchase two (2) police special service vehicles.

 

File Attachments
PO 21-59847 PFVT Motors - DBA Peoria Ford.pdf (52 KB)
ITB 20-21-02 Police Special Service Vehicles.pdf (260 KB)
ITB 20-21-02 Police Special Service Vehicles - Executive Summary.pdf (206 KB)
2-WARRANTY INFORMATION.pdf (314 KB)
RES 20-10 Emergency Declaration.pdf (225 KB)
1- Attachment A - Town of Taos Invitation to Bid Response to Minimum Specifications.pdf (229 KB)
9. Matters and Reports from the Town Manager
Subject
A. Summary of the COVID-related expenses to date by the Town of Taos, including CARES Act funding and the $900,000 emergency appropriation.
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
9. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

File Attachments
Summary - COVID Emergency & CARES Act Funding Updated 11-24-20.pdf (467 KB)
Subject
B. Summary of the Town of Taos one-time expenses to date from all funds.
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
9. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

File Attachments
Financial Statement - November 23, 2020 - One-Time Cost.pdf (77 KB)
One-TIme Costs - Expensed - Encumbered 11-23-20.pdf (240 KB)
Subject
C. Matters and Reports from the Town Manager
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
9. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

File Attachments
10. Matters and Reports from the Mayor
Subject
A. Matters and Reports from the Mayor
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
10. Matters and Reports from the Mayor
Type
Discussion

Summary/Background:

 

File Attachments
11. Matters and Reports from the Council
Subject
A. Matters and Reports from the Council
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
11. Matters and Reports from the Council
Type
Discussion

Summary/Background:

 

File Attachments
12. Closed Executive Session
Subject
A. The Council may conduct a Closed Executive Session to engage in a discussion of matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Town is or may become a participant pursuant to NMSA 1978 Section 10-15-1(H)(7); to discuss purchase, acquisition or disposal of real property or water rights pursuant to NMSA 1978, Section 10-15-1(H)(8); and/or to discuss limited personnel matters limited to discussion of the hiring, promotion, demotion, dismissal, assignment or resignation of a Town employee or the investigation or consideration of complaints or charges against a Town employee pursuant to NMSA 1978 Section 10-15-1-(H)(2).
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
B. Attorney's Report Concerning Closed Executive Session
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
C. Action on Items Discussed in Closed Executive Session (as necessary, by motion.)
Meeting
Nov 24, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Action

Summary/Background:

 

File Attachments
13. Adjourn