1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Daniel R. Barrone.
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
1. Opening Items
Type
Discussion, Procedural
File Attachments
Subject
B. Roll Call
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
C. Pledge of Allegiance
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
D. Moment of Silence
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
1. Opening Items
Type
Information, Procedural
File Attachments
Subject
E. Approval of Agenda
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
File Attachments
2. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration, and possible approval of Amendment No. 3 to contract TT-19-126 (TT-21-90) with the Humane Society of Taos, Inc. dba Stray Hearts Animal Shelter for animal sheltering and care services in the amount of $100,000.00 inclusive of gross receipts tax, effective July 1, 2021 through June 30, 2022. (Police Chief John Wentz)
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
2. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jun 14, 2021
Absolute Date
Jun 14, 2021
Fiscal Impact
Yes
Dollar Amount
$100,000.00
Budgeted
Yes
Budget Source
11-14-44005
Recommended Action
Approval

Summary/Background:

Discussion, consideration, and possible approval of Amendment No. 3 TT-21-90, RFP 15-16-11 Humane Society of Taos, Inc. dba Stray Hearts Animal Shelter for the amount of $100,000.00, inclusive of GRT, effective July 1, 2021 - June 30, 2022. This amendment allows for ongoing services for the intake and care of canines and felines brought into Stray Hearts Animal Shelter by Animal Control Officers.

 

 

Contract was awarded through RFP 15-16-11. 

Original Contract TT-19-126 $75,000.01
Amd 1. TT-20-20 $100,000.00
Amd 2. TT-20-161 $100,000.00
Amd 3. TT-21-90 $100,000.00
Total $375,000.01

File Attachments
TT-21-90 Stray Hearts.pdf (2,094 KB)
Subject
B. Discussion, consideration and possible approval of Amendment No. 3 to contract TT-19-164 (TT-21-89) with Gizmo Productions, LLC for $64,000 inclusive of gross receipts tax for administration and meetings, website development and maintenance, and multimedia creative content production. (Marketing and Tourism Director Karina Armijo)
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
2. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Recommended Action
Approval

Summary/Background:

 

Procured under a Request for Qualifications process.

 

Original Contract TT-19-164 $27,800.00
Amd 1. TT-19-323 $34,000.00 
Amd 2. TT-20-164 $39,000.00 
Amd 3. TT-21-89 $64,000 
Total $164,800.00

File Attachments
Gizmo Productions, LLC contracts.PDF (694 KB)
3. Matters from Staff
Subject
A. Discussion, consideration, and possible approval of full closure of Taos Plaza on Saturday, June 26, 2021, for The Paseo Project to conduct a crosswalk project during the same time as the Farmers Market from 7:00 a.m. - 4:00 p.m. (Facilities and Special Events Director Mitch Miller)
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
3. Matters from Staff
Type
Action (Consent)
Fiscal Impact
No
Recommended Action
Approval of full closure of Taos Plaza on Saturday, June 26th for the Paseo to conduct a crosswalk project during the same time as Farmers Market from 7am - 4pm.

Paseo project will be painting crosswalks during the Farmers Market, on Saturday the 26th, and request that the entire Plaza be closed from 7am - 4pm. The Farmers Market will take the opportunity to use the north side of the Plaza for a "Community Day," and invite service organizations/nonprofits to set up tables and tents.

 

File Attachments
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration and possible approval for the partial closure of the Taos Plaza every Thursday between 3:00 p.m. and 8:00 p.m. beginning July 8, 2021, through August 26, 2021, for the Taos Plaza Live Summer Music Series. (Facilities and Special Events Director Mitch Miller)
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
3. Matters from Staff
Type
Action

Summary/Background:

Taos County Chamber of Commerce is proposing the Taos Plaza Live Summer Music Series begin on July 8. They are requesting the Plaza's use and that they be allowed to close the North and East lanes of traffic between 3:00 pm and 8:00 pm.

 

The series will run every Thursday evening starting July 8, 2021, through August 26, 2021. Set and strike times are 3:00 pm to 8:00 pm. Entertainment times are 6:00 pm to 7:30 pm.

 

 

File Attachments
Subject
C. Discussion, consideration, and possible approval of a change order for the purchase of the new Pierce Enforcer Class A Pumper from Siddons Martin Emergency Group in the amount of $70,902.37. These changes will be made through HGAC contract #FS12-19 pricing and paid with Fire Protection Fund carryover. (Fire Marshal Erik Oiesen-Vreeke)
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
3. Matters from Staff
Type
Action
Preferred Date
Jun 15, 2021
Absolute Date
Jun 15, 2021
Fiscal Impact
No
Dollar Amount
$70,902.37
Budgeted
Yes
Budget Source
Fire Fund Carryover
Recommended Action
Staff recommends approval of this item.

Summary/Background:

 

Procured under Houston-Galveston Area Council Cooperative Purchasing, HGAC contract #FS12-19

Original Purchase Order #21-60028 $600,378.13

Change Order $70,902.37

Total $671,280.50

 

Contingent upon approval by Council and DFA of budget adjustment resolution.

File Attachments
Taos 36374 Changes.xlsx (32 KB)
HGAC VC07 Town of Taos 910 2021-01-22.pdf (46 KB)
Town of Taos Enfocer Pumper ProposalDetail Specification 11-10-2020.pdf (460 KB)
Town of Taos Enforcer ProposalOptionList 11-10-2020.pdf (142 KB)
PO21-60028 Siddons Martin Emergency Group.pdf (1,775 KB)
Subject
D. Discussion, consideration and possible approval of Resolution 21-27; budget adjustment as follows: 1) Special Events Enterprise Fund increasing expenditures in the amount of $102,500 for the upcoming 4th of July event; 2) General State Shared GRT Income Fund - transfer out $463,347 to the 2009 NMFA PPRF Disadvantaged Program (Eco Park) Fund to pay off debt early; 3) 2009 NMFA PPRF DS Reserve - transfer out $199,411 to the 2009 NMFA PPRF Disadvantaged Program Fund (Eco Park) to cover a portion of early debt payoff; 4) 2009 NMFA PPRF Disadvantaged Program (Eco Park) increase revenues and expenditures in the amount of $662,758 in order to payoff debt early and 5) Fire Protection Fund - transfer $71,000 from operating expense to capital outlay to cover the cost of the change order associated with the new Pierce Enforcer Class A Pumper. (Finance Director Marietta Fambro)
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
3. Matters from Staff
Type
Action
Preferred Date
Jun 15, 2021
Absolute Date
Jun 15, 2021
Fiscal Impact
Yes
Budgeted
No
Budget Source
Special Events Enterprise Fund Unreserved Fund Balance for $50,000 and General State Shared GRT Funds for Debt Service payoff - $463,347
Recommended Action
Recommend Approval

Summary/Background: Town of Taos Policy requires Council approval on all budget transfers that transfer funds between costs categories, (i.e. Personnel, Operating Expenses and Capital Outlay, interfund transfer, budget increases, project to projects and new projects. This adjustment includes the following; 1) Special Events Enterprise Fund (55) will decrease the unreserved fund balance and increase expenditures in the amount of $102,500 to cover the anticipated costs for the upcoming 4th of July event; it will also transfer $7,500 for the event from the line item that was not named at the beginning of the fiscal year due to COVID-19; 2) General State Shared GRT Income Fund (12) will increase revenue from excess GRT received, decrease the unreserved fund balance and increase transfer out in the amount of $463,347 to Fund 40 to cover a portion of the early debt payoff; 3) 2009 NMFA PPRF DS Reserve Fund (57) will decrease the unreserved fund balance and increase transfer out in the amount of $199,411 to Fund 40 to cover a portion of the early debt payoff; 4) 2009 NMFA PPRF Disadvantaged Program (Eco Park) Fund (40) will increase transfer in by $$662,758 and increase expenditures in the same amount to cover the total amount needed to pay off debt early and 5) Fire Protection Fund (21) will transfer funds from operating expense to capital outlay to cover the change order associated with the new Pierce Enforcer Class A Pumper.

 

 

File Attachments
Resolution 21-27 Jun 15 DFA-BAR Special Mtg.pdf (485 KB)
4. Matters and Reports from the Town Manager
Subject
A. Matters and Reports from the Town Manager.
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
4. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

File Attachments
Subject
B. Coronavirus update by Town Manager Richard Bellis.
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
4. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

File Attachments
5. Matters and Reports from the Mayor
Subject
A. Matters and Reports from the Mayor.
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
5. Matters and Reports from the Mayor
Type
Action

Summary/Background:

 

File Attachments
6. Matters and Reports from the Council
Subject
A. Matters and Reports from the Council.
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
6. Matters and Reports from the Council
Type
Discussion

Summary/Background:

 

File Attachments
7. Closed Executive Session
Subject
A. The Council may conduct a Closed Executive Session to engage in a discussion of matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Town is or may become a participant pursuant to NMSA 1978 Section 10-15-1(H)(7); to discuss purchase, acquisition or disposal of real property or water rights pursuant to NMSA 1978, Section 10-15-1(H)(8); and/or to discuss limited personnel matters limited to discussion of the hiring, promotion, demotion, dismissal, assignment or resignation of a Town employee or the investigation or consideration of complaints or charges against a Town employee pursuant to NMSA 1978 Section 10-15-1-(H)(2).
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
7. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
B. Attorney's Report Concerning Closed Executive Session
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
7. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
C. Action on items discussed in Closed Executive Session (as necessary, by motion.)
Meeting
Jun 15, 2021 - Town Council Special Meeting
Category
7. Closed Executive Session
Type
Action

Summary/Background:

 

File Attachments
8. Adjourn