1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Pascualito M. Maestas.
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
1. Opening Items
Type

Summary/Background:

 

File Attachments
Subject
B. Roll Call
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
C. Land Acknowledgement: "It is respectful to recognize the unique and enduring relationship that exists between Indigenous People and their traditional territories. We acknowledge that we are on the historic homeland of the Red Willow People within the original territory of Taos Pueblo. This acknowledgement will oblige as a reminder of our ongoing efforts to respectfully recognize, honor, reconcile and partner with the Red Willow People whose land and water we benefit from in this great valley today."
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
1. Opening Items
Type

Summary/Background:

 

File Attachments
Land Acknowledgement Image.pdf (55 KB)
Subject
D. Salute to the Flag of New Mexico - "I salute the flag of the State of New Mexico, the Zia symbol of perfect friendship among united cultures."
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
American and NM Flags.pdf (443 KB)
Subject
E. Pledge of Allegiance
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
American FLAG pdf.pdf (474 KB)
Subject
F. Moment of Silence
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
1. Opening Items
Type
Information, Procedural
File Attachments
Sunset and Mountains Moment of Silence.pdf (460 KB)
Subject
G. Approval of Agenda
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
File Attachments
Agenda 9-27-2022.pdf (104 KB)
2. Approval of Minutes
Subject
A. August 9, 2022 Town Council Regular Meeting Minutes
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Minutes

Summary/Background:

 

File Attachments
Subject
B. August 11, 2022 Town Council Special Meeting Minutes
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Minutes

Summary/Background:

 

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3. Citizens Forum
Subject
A. Citizens wishing to speak shall limit their comments to 5 minutes. Citizens may submit comments to Town Clerk Francella Garcia at fgarcia@taosgov.com. No action may be taken.
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
3. Citizens Forum
Type
Discussion

Summary/Background:

 

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4. Awards and Recognitions
5. Presentations
6. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval of DFA Resolution No. 5, 2022/2023 FY Final Budget, A Budget Adjustment requesting to establish a budget for USDA Rural Business Development Grant No. 36-028-215847935 in the amount of $249,988 with a match in the amount of $44,116 to be provided by Rolling Still, LLC (Finance Director Lupe Martinez)
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

 

File Attachments
Resolution No. 5 2023 FY Final Budget A Budget Adjustment requesting to adjust the Final Budget to establish budget for USDA Rural Business Development Grant.pdf (671 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration and possible approval of DFA Resolution No. 6, 2022/2023 FY Final Budget, A Budget Adjustment requesting to adjust the budget to establish an Emergency Management Fund to account for revenue received for the Calf Canyon Fire (Finance Director Lupe Martinez)
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

 

File Attachments
Resolution No. 6 2023 FY A Resolution requesting to increase revenue and expenditures to account for revenue received from Calf Canyon Fire.pdf (315 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Discussion, consideration and possible approval of DFA Resolution No. 7, 2022/2023 FY Final Budget, A Budget Adjustment requesting to increase revenue and expenditures for Grant Agreement No. SKX 22-10 for the Airport Terminal Apron Reconstruction in the amount of $4,000,000 (Finance Director Lupe Martinez)
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

 

File Attachments
Resolution No. 7, 2023 FY Final Budget, A Resolution requesting to adjust the budget for Grant Agreement No. SKX 22-10 for the Airport Terminal Apron in the amount of $4,000,000.00.pdf (313 KB)
SKX-22-01 TERMINAL APRON RECONSTRUCTION AMENDMENT 1 EXECUTED.pdf (7,312 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
D. Discussion, consideration and possible approval of DFA Resolution No. 8, 2023 FY Final Budget, A Resolution requesting to decrease expenditures in the Community Grants Fund pursuant to grant award (Finance Director Lupe Martinez)
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

DFA Resolution No. 8, A Resolution requesting to decrease expenditures pursuant to grant award

File Attachments
Resolution No. 8, 2023 FY A Resolution requesting to decrease expenditures in the Community Grants Fund 30.pdf (309 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
E. Discussion, consideration and possible approval of Resolution 22-55 for the hiring of Anna Rael, an immediate family member of Town of Taos employee, Public Works Superintendent Reynold Vasquez. (HR Director, Tamara Chavez)
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Budgeted
Yes

Summary/Background:

Discussion, consideration and possible approval of Resolution 22-55 for the hiring of Anna Rael, an immediate family member of Town of Taos employee, Public Works Superintendent Reynold Vasquez. (HR Director, Tamara Chavez)

File Attachments
Resolution 22-55.pdf (325 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
F. Discussion, consideration, and possible approval of Resolution No. 22-56 reaffirming a declaration of a health emergency for the Town of Taos and the imposition of preventive measures for the public and Town employees. (Mayor Maestas)
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action

Summary/Background:

 

File Attachments
Resolution 22-56.pdf (472 KB)
7. Matters from Staff
Subject
A. Discussion, consideration, and possible approval to award a contract for $548,210, exclusive of gross receipts tax, to B & R Construction Company, Inc. for the General Aviation Hangars and Taxilane/Apron Design Project, and authorization for the Mayor to sign the notice of award and agreement. This project is funded by the New Mexico Department of Transportation Legislative Appropriation Grant program and Town Match. Execution of the contract is contingent on Legal review. (Public Works Director Francisco “French” Espinoza)
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
7. Matters from Staff
Type
Action
Preferred Date
Sep 27, 2022
Absolute Date
Sep 27, 2022
Fiscal Impact
Yes
Dollar Amount
$588,640.49
Budgeted
Yes
Budget Source
52-35-45002 $372,344 and 52-54-45002 $216,296
Recommended Action
approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

This project consists of constructing a metal pre-manufactured general aviation hangar placed on an engineered foundation and designing a small apron and taxilane to allow for aircraft to enter and exit the new hangar from the closest taxiway.

 

Additional notes from the bid process.

The Town issued an Invitation to Bid for this project in March 2022, and no one responded due partly to the accelerated construction costs. The Town added additional funding for this project in FY 2021/2022 to cover construction costs and attract potential bidders. The Town rebid the project under Invitation to Bid (ITB) 21-22-05 (Rebid)/NMDOT project # CN5193415 on June 30, 2022.

 

On August 8, 2022, Bids were received from B & R Construction Company, Inc. and PV Consulting, Inc.

 

B & R Construction Company, Inc. Base Bid $642,000.00

PV Consulting, Inc. Base Bid $699,664.00

 

Town’s Budget for Construction $588,592.00

 

As insufficient funds were available for the bid amount, I determined that the town could negotiate with the low bidder, B & R Construction, to bring this project into a fundable project pursuant to NMSA 1978, Section 13-1-105. Town staff and the project consultant negotiated with B & R Construction to move this project forward. Please refer to the statute below and see the Recommendation to Award and Project Budget attachments for details.

 

13-1-105. Competitive sealed bids; receipt and acceptance of bids.

B.  If the lowest responsible bid has otherwise qualified, and if there is no change in the original terms and conditions, the lowest bidder may negotiate with the purchaser for a lower total bid in order to avoid rejection of all bids for the reason that the lowest bid was up to ten percent higher than budgeted project funds. Such negotiation shall not be allowed if the lowest bid was more than ten percent over budgeted project funds.

 

Respectfully submitted,

 

Sharon Voigt, CPO

File Attachments
Taos Award Recommendation Letter.pdf (74 KB)
2 206672 Taos Agreement.docx (52 KB)
1 206672 Taos Notice of Award.pdf (90 KB)
Bid Submission from B & R Construction.pdf (334 KB)
Taos Invitation for Bids.pdf (11,990 KB)
1 206672 Taos Hangars Addendum No. 1-Final.pdf (1,318 KB)
Project Budget.pdf (158 KB)
8. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosgov.com, and comments will be read during the meeting.
Subject
A. Discussion, consideration and possible approval of Ordinance 22-12 an amendment to Ordinance 20-08 regulating short-term rental of dwelling units located in certain residential zoning districts within the Town of Taos; providing for an annual short-term rental permit; providing for renewal of the annual permit; prescribing the number of permits offered; providing operating rules for short-term rental units; providing penalties for violation and enforcement; and requiring registration of short-term rental units on nonresidential property; repealing Ordinance No. 20-08 (2020)(Town Code, Section 5.04.060) - Senior Planner Dinah Gonzales
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
8. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosgov.com, and comments will be read during the meeting.
Type
Action
Preferred Date
Sep 27, 2022
Absolute Date
Sep 27, 2022
Fiscal Impact
No

Summary/Background:

 

File Attachments
22-12 Short-Term Rental Ordinance.pdf (111 KB)
22-12 Shot-Term Rental Ordinance - REDLINE VERSION.pdf (488 KB)
Affadavit - Notice of Proposed Adoption - Ordinance 22-12.pdf (144 KB)
9. Matters and Reports from the Town Manager
Subject
A. Matters and Reports from the Town Manager.
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
9. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

File Attachments
10. Matters and Reports from the Mayor
Subject
A. Discussion, consideration, and possible action regarding Airport Advisory Board Member Daniel Weeks.
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
10. Matters and Reports from the Mayor
Type
Action

Summary/Background:

 

File Attachments
Ordinance 12-12.pdf (1,690 KB)
Subject
B. Matters and Reports from the Mayor.
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
10. Matters and Reports from the Mayor
Type
Action

Summary/Background:

 

File Attachments
11. Matters and Reports from the Council
Subject
A. Matters and Reports from the Council.
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
11. Matters and Reports from the Council
Type
Discussion

Summary/Background:

 

File Attachments
12. Closed Executive Session
Subject
A. The Council may conduct a Closed Executive Session to engage in a discussion of matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Town is or may become a participant pursuant to NMSA 1978 Section 10-15-1(H)(7); to discuss purchase, acquisition or disposal of real property or water rights pursuant to NMSA 1978, Section 10-15-1(H)(8); and/or to discuss limited personnel matters limited to discussion of the hiring, promotion, demotion, dismissal, assignment or resignation of a Town employee or the investigation or consideration of complaints or charges against a Town employee pursuant to NMSA 1978 Section 10-15-1-(H)(2).
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
B. Attorney's Report Concerning Closed Executive Session
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
C. Action on items discussed in Closed Executive Session (as necessary, by motion.)
Meeting
Sep 27, 2022 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Action

Summary/Background:

 

File Attachments
13. Adjourn