1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Pascualito M. Maestas.
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural

Summary/Background:

 

File Attachments
Subject
B. Roll Call
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
C. Land Acknowledgement: "It is respectful to recognize the unique and enduring relationship that exists between Indigenous People and their traditional territories. We acknowledge that we are on the historic homeland of the Red Willow People within the original territory of Taos Pueblo. This acknowledgement will oblige as a reminder of our ongoing efforts to respectfully recognize, honor, reconcile and partner with the Red Willow People whose land and water we benefit from in this great valley today."
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural

Summary/Background:

 

File Attachments
Land Acknowledgement Image.pdf (55 KB)
Subject
D. Salute to the Flag of New Mexico - "I salute the flag of the State of New Mexico, the Zia symbol of perfect friendship among united cultures."
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
American Flag and NM Flag.pdf (443 KB)
Subject
E. Pledge of Allegiance
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
American FLAG pdf.pdf (474 KB)
Subject
F. Moment of Silence
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Information, Procedural
File Attachments
Mountains Moment of Silence.pdf (246 KB)
Subject
G. Approval of Agenda
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
File Attachments
04-25-2023 Town Council Regular Meeting Agenda.pdf (659 KB)
2. Citizens Forum
Subject
A. Citizens wishing to speak shall limit their comments to 5 minutes. Citizens may submit comments to Town Clerk Francella Garcia at fgarcia@taosgov.com. No action may be taken.
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
2. Citizens Forum
Type
Discussion

Summary/Background:

 

File Attachments
3. Awards and Recognitions
4. Presentations
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval of 2023 FY Final Budget 3rd Quarter Financial Report ~ for the period ending March 31, 2023. (Finance Director Lupe Martinez)
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

 

File Attachments
2023 FY Town of Taos 3rd Quarter Financial Report - for the period ending March 31, 2023.pdf (1,861 KB)
Summary of All Funds March 2023.pdf (100 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration and possible approval of DFA Resolution No. 28, 2023 FY Final Budget, A Resolution requesting to increase revenue and expenditures to account for a New Mexico Department of Transportation Aviation grant agreement awarded in the amount of $19,800 with a required town match in the amount of $2,200 for a total of $22,000 for the purchase of airfield maintenance and consumable items. (Finance Director Lupe Martinez)
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Dollar Amount
$22,000.00
Recommended Action
Approval

Summary/Background:

 

File Attachments
Resolution No. 28, 2023 FY Final Budget, A Resolution requesting to increase revenue and expenditures according to a Grant Agreement for Airfield Maintenance and Consumables.pdf (81 KB)
DFA Budget Detail No. 28.pdf (155 KB)
DFA RESOLUTION NO. 28.pdf (25 KB)
SKX-23-01 Airfield Maintenance and Consumables - Fully Executed.pdf (2,717 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Discussion, consideration and possible approval of DFA Resolution No. 33, 2023 FY Final Budget, A Resolution requesting to transfer cash from the unreserved fund balance of the Regional Landfill Fund in the amount of $259,239 to allocate sufficient budget for cell construction pursuant to the approval made during a Taos Regional Landfill Board Meeting held April 20, 2023. (Finance Director Lupe Martinez)
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

 

File Attachments
Resolution No. 33, 2023 FY Final Budget, A Resolution requesting to transfer cash from the Regional Landfill Fund(s) for the cell construction.pdf (30 KB)
DFA RESOLUTION NO. 33 - LANDFILL ENTRPS .pdf (23 KB)
DFA Budget Detail No. 33.pdf (130 KB)
Taos Regional Landfill Board Meeting Agenda ~ April 20, 2023.pdf (86 KB)
Resolution 23-02 Budget Adjustment.pdf (407 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
D. Discussion, consideration and possible approval of DFA Resolution No. 34, 2023 FY Final Budget, A Resolution requesting to transfer permanent cash from the Water & Sewer Income Fund 61 and the 1998-A Water & Sewer Retirement Reserve Fund 80 to issue a payoff of Series 1998-A Water & Sewer RUS Bond in the amount not to exceed $304,637 referred to as USDA Loan No. 10. (Finance Director Lupe Martinez)
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

During a Finance Committee Meeting held April 19, 2023, the committee made a motion to recommend to Town Council issuing the payoff of USDA Loan No. 10.

Since interest compounds daily, the amount not to exceed is good through May 2, 2023, allowing sufficient time for the approval by NM Department of Finance & Administration after consideration by the Council has been made.

File Attachments
Resolution No. 34, 2023 FY Final Budget, A Resolution requesting to transfer cash from the Water & Sewer Income Fund to payoff USDA Loan No. 10.pdf (80 KB)
Water & Sewer Income Fund - Monthly Reconciliation.pdf (105 KB)
Water & Sewer Income Fund - Revenue.pdf (287 KB)
Loan 10 Town of Taos payoff as of 4.17.23.pdf (69 KB)
Debt Service.pdf (90 KB)
DFA Budget Detail No. 34.pdf (135 KB)
DFA RESOLUTION NO. 34 .pdf (83 KB)
2023-04-19 Finance Committee recommendation to Taos Council - payoff USDA Loan No. 10.pdf (266 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
E. Discussion, consideration and possible approval of Resolution No. 23-23, A Resolution adopting a Food & Beverage Policy. (Finance Director Lupe Martinez)
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type

Summary/Background:

 

File Attachments
23-23 Acceptance of a Food and Beverage Policy.doc (163 KB)
Town of Taos Food and Beverage Policy.pdf (191 KB)
Food & Beverage Policy 9-18-2001.pdf (204 KB)
2023-04-19 Finance Committee recommendation to Taos Council - Food and Beverage Policy for the Town of Taos.pdf (203 KB)
Subject
F. Discussion, consideration and possible approval of DFA Resolution No. 35, 2023 FY Final Budget, A Resolution requesting to increase revenue in the GRT Capital Improvement Fund 32 and to transfer permanent cash into the 1999 Gasoline Tax Fund 59 in the amount of $275,000 to set aside budget for a Parking Lot Improvement Project. (Finance Director Lupe Martinez)
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type

Summary/Background:

 

File Attachments
Resolution No. 35, 2023 FY Final Budget, A Resolution requesting to adjust GRT Capital Improvement Fund 32 and Gasoline Tax Fund 59 to set aside budget for a Parking Lot Improvement Project.pdf (77 KB)
DFA Budget Detail No. 35.pdf (154 KB)
DFA RESOLUTION NO. 35 -signed .pdf (58 KB)
6. Matters from Staff
Subject
A. Discussion, consideration, and possible approval to award Project #22-23-05/Contract TT-23-8525-1 for the base bid amount of $1,399,303.10 and an additive alternate $76,584.00; for a total of $1,475,887.10 excluding New Mexico gross receipts tax for the construction of Landfill Cell 4B. (Assistant Town Manager French Espinoza)
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
6. Matters from Staff
Type
Action
Preferred Date
Apr 25, 2023
Absolute Date
Apr 25, 2023
Fiscal Impact
Yes
Dollar Amount
$1,577,354.34
Budgeted
Yes
Budget Source
85-25-45002
Recommended Action
approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background: Please refer to the attached award recommendation letter from Michael J. Pretti, P.E. of Souder Miller & Associates for details.


Also attached are the following:

 

Taos Regional Landfill Board approval of Resolution No. 2023-02 and contract scheduled for April 20, 2023.

 

Execution of the contract is contingent upon approval by the New Mexico Department of Finance TRLB Resolution No. 2023-02, a Budget Adjustment Request in the amount of $259,239.

File Attachments
TRL Cell 4B Project - Award Recommendation Letter.pdf (391 KB)
TT-23-8525-1 Landfill Cell 4B Contract.docx (149 KB)
Procurement Checklist (4 pages).pdf (178 KB)
Project Manual Taos Regional Landfill Cell 4B Construction.pdf (11,693 KB)
CF Padilla LLC Bid Submission.pdf (4,981 KB)
Subject
B. Discussion, consideration and possible approval of Amendment No. 1 to Contract TT-23-2417-1-A1 in the amount of $96,250 exclusive of gross receipts tax between the Town of Taos and the Center for Responsible Travel for a Community Engagement Facilitator. (Marketing and Tourism Director Karina Armijo)
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
6. Matters from Staff
Type
Action
Preferred Date
Apr 25, 2023
Absolute Date
Apr 25, 2023
Fiscal Impact
Yes
Dollar Amount
$96,250.00
Budgeted
Yes
Budget Source
24-17-44005 ($60,000) and 24-17-44001 ($36,250); Total $96,250
Recommended Action
approval

Summary/Background:

Community Engagement Facilitator with direction from the Marketing and Tourism Director of the Town of Taos, the Consultant will facilitate communications, local engagement, and stewardship efforts amongst multi-sectoral tourism stakeholders in Taos, New Mexico, to support the successful execution of the Taos Destination Stewardship Plan.

 

This project was procured under an RFP process, and Council approved the contract with the Center for Responsible Travel on March 14, 2023, item 6-A.

 

File Attachments
Amendment 1. TT-23-2417-1-A1.doc (155 KB)
Taos Community Engagement Facilitator SOW_Description.pdf (260 KB)
Town of Taos DSP Proposal_Amended Budget Apr 2023.pdf (2,545 KB)
FY23 Procurement Checklist Signed - CREST Coordinator Position Amendment 1 TT-23-2417-1.pdf (299 KB)
TT-23-2417-1 DSP_CREST_FullyExecuted.pdf (1,218 KB)
7. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosgov.com, and comments will be read during the meeting.
Subject
A. Discussion, consideration, and possible approval of the name of Roy Court for the private easements off of Roy Road.
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
7. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosgov.com, and comments will be read during the meeting.
Type
Action, Discussion
Preferred Date
Apr 25, 2023
Absolute Date
Apr 25, 2023
Fiscal Impact
No
Budgeted
No
Recommended Action
Approval

Summary/Background:

 

There are existing six (6) residences on a private driveway off of Roy Road, In Taos.  They currently each have a Roy Road address.  The renaming of the private easement will assist emergency responders, delivery drivers and members of the public in locating these addresses.

 

Per Section 15.36.040.1 of the Town of Taos Municipal Code "All roads, both public and private shall be named, numbered, and have road name signs installed if three (3) or more addressable structures are located on and accessed by them."

 

It is important that we acknowledge the importance of correct addressing and the impact that bad addressing could have on our residents.  There have been instances in Taos County and other jurisdictions where bad addressing caused emergency vehicles responding to E-911 calls to be slowed down while looking for the correct address.  In one case a young boy almost lost his life and in another, the man died.

 

The Town of Taos is the applicant and thus the Town of Taos Public Works Department will install the road name signs at no cost to the property owners.

Both the Town of Taos Chief of Police and Fire Chief are in agreement with this change request.

 

Letters to the residents at each of the six addresses were initially sent out on February 2, 2023 with one resident approving the new name.  Second notices sent out April 3, 2023

 

 

 

 

File Attachments
Roy Road Image.jpg (207 KB)
Staff Report TC-2023-01 Roy Road Name Change.docx (2,060 KB)
Legal Notice.pdf (500 KB)
8. Matters and Reports from the Town Manager
Subject
A. Matters and Reports from the Town Manager.
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

File Attachments
9. Matters and Reports from the Mayor
Subject
A. Matters and Reports from the Mayor.
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
9. Matters and Reports from the Mayor
Type
Discussion

Summary/Background:

 

File Attachments
10. Matters and Reports from the Council
Subject
A. Matters and Reports from the Council.
Meeting
Apr 25, 2023 - Town Council Regular Meeting
Category
10. Matters and Reports from the Council
Type
Discussion

Summary/Background:

 

File Attachments
11. Adjourn