1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Pascualito M. Maestas.
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural

Summary/Background:

 

Subject
B. Roll Call
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
C. Land Acknowledgement: "It is respectful to recognize the unique and enduring relationship that exists between Indigenous People and their traditional territories. We acknowledge that we are on the historic homeland of the Red Willow People within the original territory of Taos Pueblo. This acknowledgement will oblige as a reminder of our ongoing efforts to respectfully recognize, honor, reconcile and partner with the Red Willow People whose land and water we benefit from in this great valley today."
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural

Summary/Background:

 

Subject
D. Salute to the Flag of New Mexico - "I salute the flag of the State of New Mexico, the Zia symbol of perfect friendship among united cultures."
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
E. Pledge of Allegiance
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
F. Moment of Silence
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Information, Procedural
Subject
G. Approval of Agenda
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
2. Citizens Forum
Subject
A. Citizens wishing to speak shall limit their comments to 5 minutes. Citizens may submit comments to Town Clerk Francella Garcia at fgarcia@taosnm.gov. No action may be taken.
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
2. Citizens Forum
Type
Discussion

Summary/Background:

 

3. Awards and Recognitions
Subject
A. Introduction of newly hired full-time Public Works Department Employee - Rodney W. Vigil, Public Works Operator I; Effective 09/05/2023. (HR Director Tamara Chavez).
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type
Information

Summary/Background:

Introduction of newly hired Full-Time Public Works Department Employee - Rodney W. Vigil, Public Works Operator I; Effective 09/05/2023.  (HR Director Tamara Chavez).

4. Presentations
Subject
A. Taos YMCA updates by YMCA CEO Chris Daniels and YMCA Taos Director May Schaefer.
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
4. Presentations
Type
Discussion, Information

Summary/Background:

 

Subject
B. Presentation by Youth Minister Jill Cline with Common Grounds: A Taos Teen CO-OP.
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
4. Presentations
Type
Discussion

Summary/Background:

 

5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration, and possible approval of July 11, 2023 Town Council Regular Meeting Minutes. (Town Clerk Francella Garcia)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action, Minutes

Summary/Background:

 

Subject
B. Discussion, consideration, and possible approval of July 25, 2023 Town Council Regular Meeting Minutes. (Town Clerk Francella Garcia)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action, Minutes

Summary/Background:

 

Subject
C. Discussion, consideration, and possible approval of August 21, 2023 Town Council Workshop Meeting Minutes. (Town Clerk Francella Garcia)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action, Minutes

Summary/Background:

 

Subject
D. Discussion, consideration, and possible approval of August 22, 2023 Town Council Regular Meeting Minutes. (Town Clerk Francella Garcia)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action, Minutes

Summary/Background:

 

Subject
E. Discussion, consideration and possible approval of August 23, 2023 Town Council Special Workshop Meeting Minutes. (Town Clerk Francella Garcia)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action, Minutes

Summary/Background:

 

Subject
F. Discussion, consideration, and possible approval of August 24, 2023 Town Council Special Workshop Meeting Minutes. (Town Clerk Francella Garcia)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action, Minutes

Summary/Background:

 

Subject
G. Discussion, consideration, and possible approval of August 25, 2023 Town Council Workshop Special Meeting Minutes. (Town Clerk Francella Garcia)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action, Minutes

Summary/Background:

 

Subject
H. Discussion, consideration and possible approval of DFA Resolution No. 1, 2024 FY Final Budget, a resolution requesting to increase revenue and expenditures to properly account for profit received in the amount of $132,226.00 related to the Special Events Enterprise Fund (Finance Director Lupe Martinez)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
I. Discussion, consideration and possible approval of DFA Resolution No. 2, 2024 FY Final Budget, a resolution requesting to increase revenue and expenditures to properly account for an air transportation commitment received from the Village of Taos Ski Valley in the amount of $200,000.00 (Finance Director Lupe Martinez)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
J. Discussion, consideration and possible approval of DFA Resolution No. 3, 2024 FY Final Budget, a resolution requesting to increase revenue and expenditures an additional $18,723.00 pursuant to the Fire Protection Distribution allotment to the Taos Fire Department for a total allocation of $416,938.00 (Finance Director Lupe Martinez)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type

Summary/Background:

 

Subject
K. Discussion, consideration and possible approval of Resolution 23-36, a resolution of the Town of Taos Council adopting required Community Development Block Grant (CDBG) annual certifications and commitments. (Grant Administrator Denise Acosta)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Sep 12, 2023
Absolute Date
Sep 12, 2023
Fiscal Impact
No
Recommended Action
Staff recommends approval of the annual resolutions required for CDBG projects.

Summary/Background:

The CDBG requirements include the attached resolution with exhibits and plans to be approved annually to support current and future projects.  The resolution covers Citizen Participation, Fair Housing, Residential Anti-Displacement & Relocation Assistance, Section 3, and Procurement.

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
L. Discussion, consideration and possible approval of Resolution 23-37, a resolution authorizing acceptance of grant funding for an airport improvement program project from the New Mexico Department of Transportation Aviation Division in the amount of up to $1,500,000 for the new terminal construction at the Taos Regional Airport. (Grant Administrator Denise Acosta)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Sep 12, 2023
Absolute Date
Sep 12, 2023
Fiscal Impact
Yes
Dollar Amount
$1,500,000.00
Recommended Action
Staff recommends approval of resolution and acceptance of grant agreement.

Summary/Background:

This Agreement is between the New Mexico Department of Transportation Aviation Division and the Town of Taos to assist in financing an aviation project to construct the terminal at Taos Regional Airport.
 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
M. Discussion, consideration and possible approval of Resolution 23-38, a resolution authorizing the acceptance of grant funding for an airport improvement program project from the New Mexico Department of Transportation Aviation Division in the amount of up to $800,000 for the snow removal equipment building at the Taos Regional Airport. (Grant Administrator Denise Acosta)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Sep 12, 2023
Absolute Date
Sep 12, 2023
Fiscal Impact
Yes
Dollar Amount
$800,000.00
Recommended Action
Staff recommends approval of resolution and acceptance of grant agreement.

Summary/Background:

This Agreement is between the New Mexico Department of Transportation Aviation Division and the Town of Taos to assist in financing an aviation project to expand the snow equipment removal building at Taos Regional Airport.

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
N. Discussion, consideration, and possible approval of Cooperative Educational Services (CES) contract 2038-08-C3312-ALL with Sunland Asphalt in the amount of $69,674.07, exclusive of New Mexico gross receipts tax for pothole repairs on various streets. (Assistant Town Manager Francisco Espinoza)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Sep 12, 2023
Absolute Date
Sep 12, 2023
Fiscal Impact
Yes
Dollar Amount
$75,718.30
Budgeted
Yes
Budget Source
59-21-45003 ($69,674.07 plus NM GRT @ 8.675% = $6,044.23; Total $75,718.30)
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background: Please refer to the Council agenda memo for details.

 

Agenda Item Attachments

Council agenda memo + attachments 

Sunland Asphalt's Bid Number NM008488

Aerial maps - 4

CES Contract Number 2038-08-C3312-ALL matures 12/12/2025

Subject
O. Discussion, consideration, and possible approval of Resolution 23-39 authorizing a time extension request from the New Mexico Department of Transportation (NMDOT) for the Valverde Street Rehabilitation/Improvement Project, Local Government Road Fund Program (Control No. L500490). The Town of Taos share of this project at 25% is $18,400, the NMDOT share at 75% is $55,199, and the total agreement amount is $73,599. (Assistant Town Manager Francisco Espinoza)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Sep 12, 2023
Absolute Date
Sep 12, 2023
Fiscal Impact
Yes
Dollar Amount
$73,599.00
Budgeted
Yes
Budget Source
59-19-45003 Valverde Town Match $18,400; 59-19-45003 Valverde NMDOT Co-op Grant $55,199; Total $73,599.
Recommended Action
approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background: This Cooperative agreement will be used for pavement rehabilitation/improvements, construction, reconstruction, and drainage improvements for portions of Valverde Road.

 

This request extends the grant agreement end date from December 31, 2023, to December 31, 2024. There are no changes to the funding amount.

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
6. Matters from Staff
Subject
A. Discussion, consideration and possible approval of Resolution 23-34 Adoption of Updated Procurement Policy & Procedures. The new policy is intended to replace the current procurement policy, last updated in 2010. (Chief Procurement Officer Bailey Andrea)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
6. Matters from Staff
Type
Discussion

Summary/Background:

 

This Policy will propose new thresholds to align with the State Procurement Code as well as focus on updating internal processes within the Town of Taos Procurement & Purchasing Department. This will also propose a more streamlined process for centralized purchasing and electronic processes. 

Subject
B. Discussion, consideration and possible approval of Resolution 23-27 Budget Policies for Fiscal Year 2023-2024 (Finance Director Lupe Martinez)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
6. Matters from Staff
Type
Action

Summary/Background:

 

Subject
C. Discussion, consideration and possible approval to award RFP No. 23-24-01 to Daniel B. Stephens & Associates to conduct a utility rate study in the amount of $70,581.00 exclusive of gross receipts tax. (Chief Procurement Officer Bailey Andrea)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
6. Matters from Staff
Type
Action
Fiscal Impact
Yes
Dollar Amount
$70,581.00
Budgeted
Yes
Budget Source
62-27-44005 & 63-28-44005
Recommended Action
Approval

Summary/Background:

 

Subject
D. Discussion, consideration and possible approval of Resolution 23-41 authorizing the acceptance of grant funding from the New Mexico Department of Finance Capital Appropriation Project in the amount of up to $2,900,000 to plan, design and construct below market housing in Taos. (Grant Administrator Denise Acosta)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
6. Matters from Staff
Type
Action
Preferred Date
Sep 12, 2023
Absolute Date
Sep 12, 2023
Fiscal Impact
Yes
Dollar Amount
$2,900,000.00
Budgeted
No
Recommended Action
Staff recommends acceptance of grant funding

Summary/Background:

The project that is the subject of this Agreement is described as follows:
23-H3230
APPROPRIATION AMOUNT: $2,900,000.00
APPROPRIATION REVERSION DATE: June 30, 2027
Laws of 2023, Chapter 199, Section 28, Paragraph 476
TWO MILLION NINE HUNDRED THOUSAND ($2,900,000.00),
to plan, design and construct affordable workforce housing in Taos in Taos county;

Subject
E. Discussion of the 2025-2029 Infrastructure Capital Improvement Plan. (Assistant Town Manager Francisco Espinoza)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
6. Matters from Staff
Type
Discussion

Summary/Background:

The Infrastructure Capital Improvement Plan (ICIP) provides a framework for decisions about community growth and development, covers a five year period and is developed and submitted annually. It includes funding time frames, estimated costs, justifications, and the details of each specific infrastructure capital improvement project proposed, by year, over the five year period. The plan includes repair or replacement of existing infrastructure and the development of new infrastructure.

 

Some general guidelines regarding the projects are: 

1) Must have a value of $10,000 and a useful life of at least 10 years;

2) Repair or replacement of existing infrastructure and/or the development of new infrastructure;

3) Not part of the annual budget; and,

4) Project must be owned by the Town.

 

ICIP Publication - The complete ICIP Publication will be available before the 2024 Legislative Session. The ICIP Publication will include the project summary and the top 5 projects of all participating entities and will be available on the web at: http://nmdfa.state.nm.us/ICIP.aspx.

 

A notice announcing the ICIP publication is sent to the Governor of New Mexico, all Legislators, Legislative Finance Council, Legislative Council Service, and all participating entities.

Subject
F. Update on the 2023 Pay and Compensation Plan by HR Director Tamara Chavez.
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
6. Matters from Staff
Type
Information

Summary/Background:

 

7. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosgov.com, and comments will be read during the meeting.
Subject
A. Discussion, consideration and possible approval of a Craft Distiller 1st Off-Site Location Liquor License for Creative Spirits Distillery, LLC doing business as Dona Luz Mercantile, to be used at 112 Dona Luz, Taos, New Mexico. The applicant also requests a waiver from the Town of Taos since the premises is located within 300 feet of Our Lady of Guadalupe Church. (Town Clerk Francella Garcia)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
7. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosgov.com, and comments will be read during the meeting.
Type
Action

Summary/Background:

 

Subject
B. Discussion, consideration, and possible approval of a liquor license application for a Restaurant "A" Beer and Wine Liquor License with on-premise consumption and patio service for E.J.R. Limited Liability Company doing business as Mondo Italiano located at 832 Paseo del Pueblo Sur, Taos, New Mexico. (Town Clerk Francella Garcia)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
7. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosgov.com, and comments will be read during the meeting.
Type
Action

Summary/Background:

 

8. Matters and Reports from the Town Manager
Subject
A. Matters and Reports from the Town Manager.
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

9. Matters and Reports from the Mayor
Subject
A. Matters and Reports from the Mayor.
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
9. Matters and Reports from the Mayor
Type
Discussion

Summary/Background:

 

10. Matters and Reports from the Council
Subject
A. Matters and Reports from the Council.
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
10. Matters and Reports from the Council
Type
Discussion

Summary/Background:

 

11. Closed Executive Session
Subject
A. Closed Executive Session to discuss limited personnel matters regarding the Town Manager. This discussion is limited to personnel matters to discuss the hiring, promotion, demotion, dismissal, assignment or resignation of a public employee, or the investigation or consideration of complaints or charges against a public employee pursuant to NMSA 1978, Section 10-15-1(H)(2).
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
11. Closed Executive Session
Type
Discussion

Summary/Background:

 

Subject
B. Attorney's Report Concerning Closed Executive Session
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
11. Closed Executive Session
Type
Discussion

Summary/Background:

 

Subject
C. Action on item discussed in Closed Executive Session (as necessary, by motion.)
Meeting
Sep 12, 2023 - Town Council Regular Meeting
Category
11. Closed Executive Session
Type

Summary/Background:

 

12. Adjourn