1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Pascualito M. Maestas.
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural

Summary/Background:

 

Subject
B. Roll Call
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
C. Land Acknowledgement: "It is respectful to recognize the unique and enduring relationship that exists between Indigenous People and their traditional territories. We acknowledge that we are on the historic homeland of the Red Willow People within the original territory of Taos Pueblo. This acknowledgement will oblige as a reminder of our ongoing efforts to respectfully recognize, honor, reconcile and partner with the Red Willow People whose land and water we benefit from in this great valley today."
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural

Summary/Background:

 

Subject
D. Salute to the Flag of New Mexico - "I salute the flag of the State of New Mexico, the Zia symbol of perfect friendship among united cultures."
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
E. Pledge of Allegiance
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
F. Moment of Silence
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Information, Procedural
Subject
G. Approval of Agenda
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
2. Citizens Forum
Subject
A. Citizens wishing to speak shall limit their comments to 5 minutes. Citizens may submit comments to Town Clerk Francella Garcia at fgarcia@taosnm.gov. No action may be taken.
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
2. Citizens Forum
Type
Discussion

Summary/Background:

 

3. Awards and Recognitions
4. Presentations
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval of August 8, 2023 Town Council Regular Meeting Minutes. (Town Clerk Francella Garcia)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action, Minutes

Summary/Background:

 

Subject
B. Discussion, consideration and possible approval of RFP 23-24-02 Airport Engineering Services award to Armstrong Consultants for professional engineering contractual services for completion of various airport projects. (Chief Procurement Officer Bailey Andrea)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
To be determined based on project/task order. Services to be partially grant funded by NMDOT and FAA as well.

Summary/Background:

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Discussion, consideration and possible approval of DFA Resolution No. 4, 2024 FY Final Budget, a resolution requesting to establish a budget for a NM Department of Transportation, Aviation Division Grant Agreement No. SKX24-01 awarded for new Terminal Construction at the Taos Regional Airport in the amount of $1,500,000.00. (Finance Director Lupe Martinez)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
D. Discussion, consideration and possible approval of DFA Resolution No. 5, 2024 FY Final Budget, a resolution requesting to establish a budget for a NM Department of Transportation, Aviation Division Grant Agreement No. SKX-24-02 awarded for the Snow Removal Equipment Building Expansion at the Taos Regional Airport in the amount of $800,000.00. (Finance Director Lupe Martinez)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
E. Discussion, consideration and possible approval of Resolution 23-34 Adoption of Updated Procurement Policy & Procedures. The new policy is intended to replace the current procurement policy, last updated in 2010. (Chief Procurement Officer Bailey Andrea) Note: Continued from the September 12, 2023, Town Council Regular Meeting.
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Discussion

Summary/Background:

 

This Policy will propose new thresholds to align with the State Procurement Code as well as focus on updating internal processes within the Town of Taos Procurement & Purchasing Department. This will also propose a more streamlined process for centralized purchasing and electronic processes. 

Subject
F. Discussion, consideration and possible approval of Resolution 23-27 Budget Policies for Fiscal Year 2023-2024 (Finance Director Lupe Martinez) Note: Continued from the September 12, 2023, Town Council Regular Meeting.
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action

Summary/Background:

 

Subject
G. Discussion, consideration, and possible approval of lease agreement with Dell Technologies for (32) Dell Micro 7010 Workstations (23) Dell Latitude 7640 Laptops (2) Dell Latitude 5430 Rugged Laptop computers and (1) Dell Precision 5820 GIS Workstation, using the Dell – Midwestern Higher Education Compact Master Agreement Contract Code C000000979569 in the amount of $79,997.27 exclusive of gross receipts and personal property taxes. This lease extends three (3) years with annual payments of $26,252.70. (IT Director Bill Ervin)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda have been reviewed by the Mayor, and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Sep 26, 2023
Absolute Date
Sep 26, 2023
Fiscal Impact
No
Dollar Amount
$79,997.27
Budgeted
Yes
Budget Source
11-30-43003

Summary/Background:

 

6. Matters from Staff
Subject
A. Discussion, consideration, and possible approval to utilize Statewide Price Agreement #30-00000-23-00070 with GM Emulsion for improvements to the Taos Plaza Concrete and Brick Project Improvements in the amount of $321,467.00 plus New Mexico gross receipts tax. (Assistant Town Manager Francisco Espinoza)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
6. Matters from Staff
Type
Action
Fiscal Impact
Yes
Dollar Amount
$321,467.00
Budgeted
Yes
Budget Source
23-00-45002
Recommended Action
Approval

Summary/Background:

 

7. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosnm.gov, and comments will be read during the meeting.
Subject
A. Discussion, consideration and possible approval of Ordinance 23-14 an amendment to Ordinance 22-12 regulating short-term rental of dwelling units located in certain residential zoning districts within the Town of Taos: providing for an annual short-term rental permit; providing for renewal of the annual permit; prescribing the number of permits offered; providing operating rules for short-term rental units; providing penalties for violation and enforcement; and requiring registration of short-term rental units on nonresidential property; repealing ordinance No. 22-12 (2022)(Town Code, Section 5.04.060). (Senior Planner Dinah Gonzales)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
7. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosnm.gov, and comments will be read during the meeting.
Type
Action
Fiscal Impact
No
Budgeted
No

Summary/Background:

 

Subject
B. Discussion, consideration and possible approval of Ordinance 23-12 in the creation of sections within the Town of Taos Land Use Development Code with respect to Sections of Title 16, Section 16.16.226 Hospital Overlay Zone District, Section 16.16.226.1 Purpose, Section 16.16.226.2 Development Standards and Permitted Use Requirements, Section 16.16.226.3 Permitted Special Use Classification, Section 16.16.226.4 Application Procedure, Section 16.16.226.5 Site Development and Design Standards, Section 16.16.226.6 Definitions. (Long Range Planner Nathan Sanchez)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
7. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosnm.gov, and comments will be read during the meeting.
Type

Summary/Background:

 

Subject
C. Discussion, consideration, and possible approval of Ordinance 23-13 amending the Town of Taos Zoning Map and the Town Land Use Development Code. This ordinance amends the Town of Taos official zoning map with respect to parcels within the Hospital Overlay Zone District. (Long Range Planner Nathan Sanchez.)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
7. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosnm.gov, and comments will be read during the meeting.
Type

Summary/Background:

 

Subject
D. Discussion of the FY 2025-2029 Infrastructure Capital Improvement Plan (ICIP). (Assistant Town Manager, Francisco Espinoza)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
7. Public Hearings - Citizens may attend in-person, virtually, or submit their comments or questions in writing to Town Clerk Francella Garcia at fgarcia@taosnm.gov, and comments will be read during the meeting.
Type
Action (Consent)
Preferred Date
Sep 26, 2023
Absolute Date
Sep 26, 2023
Fiscal Impact
No
Budgeted
No
Recommended Action
Staff recommends approval

Summary/Background:

On Monday, September 25, 2023, Council reviewed the Infrastructure Capital Improvement Plan (ICIP).  The ICIP provides a framework for decisions about community growth and development, covers a five year period and is developed and submitted annually. It includes funding time frames, estimated costs, justifications, and the details of each specific infrastructure capital improvement project proposed, by year, over the five year period. The plan includes repair or replacement of existing infrastructure and the development of new infrastructure.

 

Some general guidelines regarding the projects are: 

1) Must have a value of $10,000 and a useful life of at least 10 years;

2) Repair or replacement of existing infrastructure and/or the development of new infrastructure;

3) Not part of the annual budget; and,

4) Project must be owned by the Town.

 

ICIP Publication - The complete ICIP Publication will be available before the 2023 Legislative Session. The ICIP Publication will include the project summary and the top 5 projects of all participating entities and will be available on the web at: http://nmdfa.state.nm.us/ICIP.aspx.

 

A notice announcing the ICIP publication is sent to the Governor of New Mexico, all Legislators, Legislative Finance Council, Legislative Council Service, and all participating entities.

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
8. Matters and Reports from the Town Manager
Subject
A. Matters and Reports from the Town Manager.
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

9. Matters and Reports from the Mayor
Subject
A. Mayor's appointment and Council's ratification of Councilmember Fernandez to serve as the Town of Taos Cooperating Agency Representative on the Rio Grande del Norte Management Planning Process.
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
9. Matters and Reports from the Mayor
Type
Action

Summary/Background:

 

Subject
B. Mayor’s appointment and Council's ratification of Carlos Miller to serve as the Town of Taos Youth Councilmember.
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
9. Matters and Reports from the Mayor
Type
Action

Summary/Background:

 

Subject
C. Matters and Reports from the Mayor.
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
9. Matters and Reports from the Mayor
Type
Discussion

Summary/Background:

 

10. Matters and Reports from the Council
Subject
A. Matters and Reports from the Council.
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
10. Matters and Reports from the Council
Type
Discussion

Summary/Background:

 

11. Closed Executive Session
Subject
A. Closed Executive Session to discuss limited personnel matters regarding the Town Manager. This discussion is limited to personnel matters to discuss the hiring, promotion, demotion, dismissal, assignment or resignation of a public employee, or the investigation or consideration of complaints or charges against a public employee pursuant to NMSA 1978, Section 10-15-1(H)(2); and discussion of the purchase, acquisition, or disposal of real property pursuant to NMSA 1978, Section 10-15-1(H)(8). The subject property to be discussed is the Taos Plaza.
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
11. Closed Executive Session
Type
Action, Discussion

Summary/Background:

 

Subject
B. Town Attorney's Report Concerning Closed Executive Session
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
11. Closed Executive Session
Type
Discussion

Summary/Background:

 

Subject
C. Action on item discussed in Closed Executive Session (as necessary, by motion.)
Meeting
Sep 26, 2023 - Town Council Regular Meeting
Category
11. Closed Executive Session
Type

Summary/Background:

 

12. Adjourn