Monday, May 20, 2019

Town Council Special Meeting/Town Council Special Workshop Meeting

Town Council Chambers - 120 Civic Plaza Drive
4:00 PM

TOWN COUNCIL SPECIAL MEETING AGENDA

1. OPENING ITEMS

Subject: A. Call to Order by the Honorable Mayor Daniel R. Barrone.

Meeting: May 20, 2019 - Town Council Special Meeting/Town Council Special Workshop Meeting

Category: 1. OPENING ITEMS

Type: Discussion

Summary/Background:

File Attachments

Subject: B. Roll Call

Meeting: May 20, 2019 - Town Council Special Meeting/Town Council Special Workshop Meeting

Category: 1. OPENING ITEMS

Type: Information

Summary/Background:

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Subject: C. Pledge of Allegiance

Meeting: May 20, 2019 - Town Council Special Meeting/Town Council Special Workshop Meeting

Category: 1. OPENING ITEMS

Type: Information

Summary/Background:

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Subject: D. Moment of Silence

Meeting: May 20, 2019 - Town Council Special Meeting/Town Council Special Workshop Meeting

Category: 1. OPENING ITEMS

Type: Information

Summary/Background:

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Subject: E. Approval of Agenda

Meeting: May 20, 2019 - Town Council Special Meeting/Town Council Special Workshop Meeting

Category: 1. OPENING ITEMS

Type: Action

Summary/Background:

File Attachments

2. CONSENT AGENDA - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.

Subject: A. Discussion, consideration and possible approval of Resolution 19-22 a Joint Resolution with Taos County regarding health, safety and regional contamination issues at the Los Alamos National Laboratory.

Meeting: May 20, 2019 - Town Council Special Meeting/Town Council Special Workshop Meeting

Category: 2. CONSENT AGENDA - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.

Type: Action

Summary/Background:

File Attachments

19-22 LANL FINAL 2.doc (75 KB)

Subject: B. Discussion, consideration and possible approval of Capital Appropriation Project 19-D3236 in the amount of $80,000 inclusive of gross receipts tax to plan, design, purchase, equip and construct improvements, including an ultraviolet light disinfection and water treatment system for the Taos Youth and Family Center and to grant one-time signature authority to the Mayor or Manager to enter into a vendor contract(s) for the implementation of this project at an amount not to exceed the grant including gross receipts tax.

Meeting: May 20, 2019 - Town Council Special Meeting/Town Council Special Workshop Meeting

Category: 2. CONSENT AGENDA - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.

Type: Action

Preferred Date: May 20, 2019

Absolute Date: May 20, 2019

Fiscal Impact: Yes

Dollar Amount: $80,000.00

Budgeted: Yes

Budget Source: FY 19-20

Recommended Action: Staff Recommends Approval

Summary/Background:

The Town received a capital outlay appropriation specific for the purchase and installation of an ultraviolet light disinfection and water treatment system for the pools at the Youth and Family Center.

File Attachments

19-D3236 Town of TaosUV Light.pdf (1,869 KB)

Subject: C. Discussion, consideration and possible approval for the acceptance of Grant Agreement SKX-20-01 in the amount of $129,636 from the New Mexico Department of Transportation Aviation Division for taxiway repair at the Taos Regional Airport, with a Town Match of $14,405, for a total project cost of $144,041 inclusive of gross receipts tax and to grant one-time signature authority to the Mayor or Manager to enter into a vendor contract(s) for the implementation of this project at an amount not to exceed the grant amount plus Town Match, including gross receipt tax.

Meeting: May 20, 2019 - Town Council Special Meeting/Town Council Special Workshop Meeting

Category: 2. CONSENT AGENDA - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.

Type: Action (Consent)

Preferred Date: May 20, 2019

Absolute Date: May 20, 2019

Fiscal Impact: Yes

Dollar Amount: $144,041.00

Budgeted: Yes

Recommended Action: Staff Recommends Action

Summary/Background:

File Attachments

NM DoT Grant Taxiway A Temporary Repairs.pdf (370 KB)

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.

Subject: D. Discussion, consideration and possible approval of Resolution 19-23; budget adjustment to the Vehicle Replacement Fund increase revenues and expenditures by $250,000 for the purchase and equipping of Police vehicles; Capital Projects Fund increase revenues and expenditures by $80,000 for the improvements to the ultraviolet light disinfection and water treatment system for the Youth and Family Center and Airport Improvement Fund increase revenues and expenditures by $144,041 for taxiway repairs and $130,957 for repairs of the LAMS system at the Taos Regional Airport. Funding is from grants received through New Mexico DOT Aviation Division and New Mexico Legislative appropriations.

Meeting: May 20, 2019 - Town Council Special Meeting/Town Council Special Workshop Meeting

Category: 2. CONSENT AGENDA - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.

Type: Action (Consent)

Preferred Date: May 20, 2019

Absolute Date: May 20, 2019

Fiscal Impact: Yes

Dollar Amount: $474,041.00

Budgeted: Yes

Budget Source: Funding from Legislative appropriations and New Mexico DOT Aviation Division with Town Match coming from the Airport Fund unreserved fund balance.

Recommended Action: Recommend approval

Summary/Background:

File Attachments

19-23 Resolution May DFA - FINAL.doc (169 KB)

Contract TT-14-63 ANPC 5-20-19.pdf (943 KB)

June2015 Lightningstrike_Costs.xls (37 KB)

3. CLOSED EXECUTIVE SESSION

Subject: A. The Council may conduct a Closed Executive Session to engage in a discussion of matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Town is or may become a participant pursuant to NMSA 1978 Section 10-15-1(H)(7); to discuss purchase, acquisition or disposal of real property or water rights pursuant to NMSA 1978, Section 10-15-1(H)(8); and/or to discuss limited personnel matters limited to discussion of the hiring, promotion, demotion, dismissal, assignment or resignation of a town employee or the investigation or consideration of complaints or charges against a Town employee pursuant to NMSA 1978 Section 10-15-1-(H)(2); and/or discussion of collective bargaining strategy prior to negotiations between a public body and a union representing employees of the public body; collective bargaining sessions involving the public body and union (10-15-1(H)(5)); and consultations and impasse resolution procedures at which the public body and the union are present (10-7E-17(G) of the Public Employee Bargaining Act).