Meetings
 

AGENDA
April 27, 2010
Regular Meeting
Town Council Chambers - 120 Civic Plaza Drive
1:30 PM
 
 
1. CALL TO ORDER BY THE HONORABLE MAYOR DARREN M. CORDOVA
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. MOMENT OF SILENCE
5. APPROVAL OF AGENDA
6. APPROVAL OF MINUTES
A. April 1, 2010 Special Meeting Minutes
B. April 9, 2010 Special Meeting Minutes
7. AWARDS AND RECOGNITIONS
A. Loretta Trujillo, Human Resources Director
Administer Oath of Office for New Police Cadet
 Judge Richard Chavez will administer the Oath of Office to Jacob Montez, Police Cadet for the Town of Taos Police Department.
8. CITIZENS FORUM - Citizens wishing to speak shall have the opportunity to do so for 5 minutes. No action may be taken
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote.
9. CONSENT AGENDA
A. Marietta Fambro, Finance Director
Approval of Resolution 10-18;  Budget Adjustment Request - Capital Improvements Fund (51) -  Transfer $5,000 from capital outlay to operating expense under the Town Hall Expansion (51-21) project to purchase furniture for the executive conference room.
B. Marietta Fambro, Finance Director
Approval of Resolution 10-16; Approving the disposition of obsolete vehicles and equipment owned by the Town of Taos.  Property identified are14 vehicles, card catalogs, bicycles, weight machine, glass display case and assorted desks and chairs.
C. Renee Lucero, Town Clerk
Consideration and approval to destroy records eligible for destruction pursuant to state statute (3-8-62, NMSA 1978) per Resolution 98-49 which adopts the NM Commission of Public Records (NM State Records Center and Archives) retention and disposition schedules. Records being destroyed are 2006 and 2008 Municipal Election records, 2010 Municipal Election paper ballots, Executive Department records, Finance Department records, Convention Services Department records; and Human Resources records - Federal I-9 forms.
D. Rick Anglada, Chief of Police
Consideration and approval to purchase 6 in-car cameras from Digital Ally for the new police units under HGAC contract pricing - EF04-09.  The cost per camera will be $4,623.32 for a total of $27,739.95.  The funds to purchase the equipment will come from two grants and CIP funds.  Line items: 54-00-45004, 54-10-45004 and 54-11-45004.    
10. MATTERS FROM STAFF
A. Allen Ferguson, Town Attorney (With Tina Torres, Purchasing Agent)
Workshop on new Town Purchasing Policy.  This will be a workshop session at or near the end of the meeting in which the Finance and Legal Departments will present to the Council and explain a proposed, new, streamlined Purchasing Policy for the Town.  The Council will then be encouraged to give their input in a workshop setting.  The new Purchasing Policy is intended to replace Internal Policy No. 9 governing procurement.  One major difference between the two is that Policy No. 9 repeated or summarized a great deal of the contents of the Procurement Code (state statute), while the new proposed policy states some of the most important points from the Procurement Code and general procurement principles, but focuses mainly on policies and procedures for the Town itself in areas where the Code leaves us some leeway.    
B. Matthew Spriggs, Community & Economic Development Director
Presentation By Lorrie Bortner and Vista Grande High School of the Taos Summer Mural Program.  This summer, under the direction of Lorrie Bortner, a local artist and educator, youth will be undertaking painting of a mural on the Town's Weimer Foothills water tank.  The Town will participate by sand blasting and priming the tank and the students will paint the mural.  The cost of the materials and any stipend will be provided by grants and donations.  This is a partnership project of the Town of Taos, Taos Artist Organization and the Arts and Cultural District Steering Committee.
11. TOWN MANAGER'S REPORT
12. MATTERS FROM THE MAYOR AND COUNCIL
13. MATTERS AND REPORTS FROM THE MAYOR
14. MATTERS AND REPORTS FROM THE COUNCIL
15. ADJOURNMENT
 
• To request details on an agenda item please contact the Town Clerk at 400 Camino de la Placita, Taos New Mexico, 87571 (575) 751-2005.
• If you are an individual with a disability who is in need of aid or service to attend and/or participate in a meeting of the Town of Taos Council, please contact the office of the Town Clerk at 400 Camino de la Placita, Taos New Mexico, 87571 (575) 751-2005 at least 24 hours in advance.
•For copies of this agenda please pick-up at Town Hall. You may also view the agenda and the agenda packet at http://public.taosgov.com/.
 
Meetings
 

MINUTES
April 27, 2010
Regular Meeting
Town Council Chambers - 120 Civic Plaza Drive
1:30 PM
 
 
1. CALL TO ORDER BY THE HONORABLE MAYOR DARREN M. CORDOVA
  

The Regular Meeting of the Taos Town Council was called to order by the Honorable Mayor Darren M. Cordova at 1:35 p.m. 
2. ROLL CALL
  

Ms. Renee Lucero, Town Clerk, called roll and a quorum was present.  

Those present were:      
Mayor, Darren M. Cordova      
Mayor Pro Tem, Rudy C. Abeyta      
Councilmember, A. Eugene Sanchez      
Councilmember, Amy J. Quintana      
Councilmember, Michael A. Silva
Youth Councilmember, Feliz Vigil

Also present were:      
Town Manager, Daniel Miera
Assistant Town Manager, Abigail Adame
Town Clerk, Renee Lucero
Town Attorney, Allen Ferguson  
3. PLEDGE OF ALLEGIANCE
  

Councilmember Sanchez led the audience in the pledge of allegiance.

4. APPROVAL OF AGENDA
  

ADD Item 6.B. Presentation of Certificate to Trent Botkin, of Eco Solutions.

Councilmember Silva made a motion to approve the Agenda as amended. Councilmember Quintana seconded the motion. The motion carried unanimously.

5. APPROVAL OF MINUTES
A. April 1, 2010 Special Meeting Minutes
  Mayor Pro Tem Abeyta made a motion to approve the Minutes of April 1, 2010 as presented. Councilmember Sanchez seconded the motion. The motion was approved by an affirmative vote. Those voting AYE were: Mayor Pro Tem Abeyta, and Councilmembers Sanchez, Quintana and Silva.  
B. April 9, 2010 Special Meeting Minutes
 

Mayor Pro Tem Abeyta made a motion to approve the Minutes of April 9, 2010 as presented. Councilmember Silva seconded the motion. The motion was approved by an affirmative vote. Those voting AYE were: Mayor Pro Tem Abeyta, and Councilmembers Sanchez, Quintana and Silva.  

6. AWARDS AND RECOGNITIONS
A. Loretta Trujillo, Human Resources Director
Administer Oath of Office for New Police Cadet
 Judge Richard Chavez administered the Oath of Office to Jacob Montez, Police Cadet for the Town of Taos Police Department. 

Mayor Cordova presented the formal commission to Officer Montez and thanked him for his service to the community.
B. Presentation of Certificate to Trent Botkin and Eco Solutions
 Mayor Cordova presented a proclamation to Trent Botkin and Eco Solutions for their efforts in successfully relocating 50 prairie dogs from the Eco Park construction site.
7. CITIZENS FORUM
  The following people came forward to speak under the Citizens Forum:

* Geody Madden, with Blue Skies Production, distributed a survey conducted by the National Association of Independent Artists regarding issues that arts and crafts fair vendors face today.  He asked the Mayor and Council to review the issues outlined in the survey before considering the Arts & Crafts Fairs Ordinance.

* Vikki McFadden, with Blue Skies Production, stated the Mayor and Council had asked Blue Skies Production to work with three Taos Plaza merchants to find a solution regarding arts and crafts fairs.  She stated they met several times with the three merchants and were not successful in finding a solution; however, they do have the support of 43 other merchants in and around the Plaza and throughout the community.  She asks that arts and crafts fairs not be discontinued.
8. CONSENT AGENDA
A. Marietta Fambro, Finance Director
Approval of Resolution 10-18;  Budget Adjustment Request - Capital Improvements Fund (51) -  Transfer $5,000 from capital outlay to operating expense under the Town Hall Expansion (51-21) project to purchase furniture for the executive conference room.
B. Marietta Fambro, Finance Director
Approval of Resolution 10-16; Approving the disposition of obsolete vehicles and equipment owned by the Town of Taos.  Property identified are14 vehicles, card catalogs, bicycles, weight machine, glass display case and assorted desks and chairs.
C. Renee Lucero, Town Clerk
Consideration and approval to destroy records eligible for destruction pursuant to state statute (3-8-62, NMSA 1978) per Resolution 98-49 which adopts the NM Commission of Public Records (NM State Records Center and Archives) retention and disposition schedules. Records being destroyed are 2006 and 2008 Municipal Election records, 2010 Municipal Election paper ballots, Executive Department records, Finance Department records, Convention Services Department records; and Human Resources records - Federal I-9 forms.
D. Rick Anglada, Chief of Police
Consideration and approval to purchase 6 in-car cameras from Digital Ally for the new police units under HGAC contract pricing - EF04-09.  The cost per camera will be $4,623.32 for a total of $27,739.95.  The funds to purchase the equipment will come from two grants and CIP funds.  Line items: 54-00-45004, 54-10-45004 and 54-11-45004.    
 

Item 8.B. was removed for discussion.

Councilmember Sanchez made a motion to approve the Consent Agenda as amended. Councilmember Quintana seconded the motion. The motion was approved by an affirmative vote. Those voting AYE were: Mayor Pro Tem Abeyta, and Councilmembers Sanchez, Quintana and Silva.  

Councilmember Quintana stated the background information provided in the agenda packet refers to an "online auction" and asked for clarification.  Carol Valade, Fixed Assets Clerk, explained the online auction's capabilities and stated many municipalities use the website to post their auction items online and to allow other municipalities to submit bids from the website.

Daniel Miera, Town Manager, recommended amending the first line of page two by deleting "surrounding Municipalities" and replacing with "other governmental entities".

Councilmember Silva made a motion to approve Item 8.B. within the Consent Agenda as amended. Councilmember Quintana seconded the motion. The motion was approved by an affirmative vote. Those voting AYE were: Mayor Pro Tem Abeyta, and Councilmembers Sanchez, Quintana and Silva.  

9. MATTERS FROM STAFF
A. Matthew Spriggs, Community & Economic Development Director
Presentation By Lorrie Bortner and Vista Grande High School of the Taos Summer Mural Program.  This summer, under the direction of Lorrie Bortner, a local artist and educator, youth will be undertaking painting of a mural on the Town's Weimer Foothills water tank.  The Town will participate by sand blasting and priming the tank and the students will paint the mural.  The cost of the materials and any stipend will be provided by grants and donations.  This is a partnership project of the Town of Taos, Taos Artist Organization and the Arts and Cultural District Steering Committee.
 

Ms. Bortner stated she has worked diligently on the Taos Summer Mural Program and has also worked on raising funds for the program.  She stated once the project begins it will be complete within approximately one month.

Mayor Cordova stated the water tank needed to be resurfaced and he believes this is a good opportunity to get the youth of the community involved.

Ms. Bortner submitted a budget outlining expenses associated with the program.  According to the outline, the total amount needed to accomplish the initiative is $22,473 plus in-kind services from artists, the Town of Taos, DMC Broadcasting and Kit Carson Electric. 

Mayor Pro Tem Abeyta asked Ms. Bortner how she anticipates raising the money needed for the program.  Ms. Bortner stated she is writing grant applications, is asking Taos County for financial assistance and would like financial assistance, if possible, from the Town.

10. MATTERS FROM THE TOWN ATTORNEY
A. Allen Ferguson, Town Attorney (With Tina Torres, Purchasing Agent)
Workshop on new Town Purchasing Policy.  This will be a workshop session at or near the end of the meeting in which the Finance and Legal Departments will present to the Council and explain a proposed, new, streamlined Purchasing Policy for the Town.  The Council will then be encouraged to give their input in a workshop setting.  The new Purchasing Policy is intended to replace Internal Policy No. 9 governing procurement.  One major difference between the two is that Policy No. 9 repeated or summarized a great deal of the contents of the Procurement Code (state statute), while the new proposed policy states some of the most important points from the Procurement Code and general procurement principles, but focuses mainly on policies and procedures for the Town itself in areas where the Code leaves us some leeway.    
 

Allen Ferguson, Town Attorney, presented the new purchasing policy and stated the new policy will replace Policy No. 9 governing procurement and will create more openness within the Town's internal procedures.  He asked Mayor and Council for their input on the new policy.

The policy was reviewed page by page allowing the Mayor and each Councilmember to express their concerns and opinions.  An extensive discussion ensued regarding purchasing locally and the Mayor and Council conveyed that it is the Town's intent to comply with the guidelines of the procurement code; however, they strongly recommend that staff request quotations from local businesses and purchase locally when possible in an effort to stimulate the economy in Taos.  Mayor Cordova also urged local businesses to be competitive in their prices.

Mayor Cordova thanked the staff for their hard work in producing this new policy. 

No action was taken as this item was for discussion only and will be presented for action at the Special Meeting scheduled for April 29, 2010.

11. MATTERS FROM THE MAYOR AND COUNCIL/YOUTH COUNCILMEMBER
12. ADJOURNMENT
  

A motion was made by Councilmember Sanchez and seconded by Councilmember Quintana to adjourn the meeting. The motion carried unanimously and the meeting adjourned at 5:25 p.m.

 
 
APPROVED:
________________________________________
Darren M. Cordova, Mayor

ATTEST:
________________________________________
Renee Lucero, Town Clerk

    PLEASE NOTE: The Town of Taos records most Town Council Meetings via audio, however, only Regular Town Council Meetings and some Special Town Council Meetings, with controversial issues, are video recorded. Copies are available upon request at the Town Clerk's Office located at 400 Camino de la Placita (575-751-2005) at a fee of $5.00 for audio recordings and $10.00 for video recordings.