Meetings
 

AGENDA
September 10, 2013
Regular Meeting

Town Council Chambers - 120 Civic Plaza Drive
6:30 PM
 
 
1. CALL TO ORDER BY THE HONORABLE MAYOR DARREN M. CORDOVA
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. MOMENT OF SILENCE
5. APPROVAL OF AGENDA
6. APPROVAL OF MINUTES
A. August 13, 2013 Regular Meeting Minutes
7. AWARDS AND RECOGNITIONS
A. Mayor's Appointment of Chief of Police
Pursuant to Town of Taos Governance and Personnel Ordinance 13-09; Chapter 3.64; Section 080, Mayor Cordova's  appointment,and Town Council's confirmation, of David Weaver to the office of Chief of Police for the Town of Taos. 
8. CITIZENS FORUM - Citizens wishing to speak shall have the opportunity to do so for 5 minutes. No action may be taken
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote.
9. CONSENT AGENDA
A. Resolution 13-42 Hiring of an Immediate Family Member of a Town Employee
Consideration and approval of Resolution 13-42.  The Town proposes to hire Ricki Leigh Vigil on a temporary basis as a Librarian within the Library Department.  Ricki Leigh Vigil is the daughter of current Town employee Cyndee Perez who works within the Legal Department.  This will not create a direct or indirect supervisor/subordinate relationship nor an actual conflict of interest for any interested party.
B. Resolution 13-43 Grant for Snow Removal Equipment Building
Consideration and possible approval of Resolution 13-43 to apply for and accept a grant from the Federal Aviation Administration for construction of a Snow Removal Equipment Building at Taos Regional Airport with a total project cost of $356,349 including Gross Receipts Tax and a Town Match of $6,136.
C. Resolution 13-46 Budget Adjustment Request
Consideration and possible approval of Resolution 13-46; Budget Adjustment Request to the following funds:  1) Capital Improvements Fund - decrease the unreserved fund balance and increase the interfund transfer out by $1,805 to cover the unexpected higher cost reflected in the apparent low bid for the construction of the Snow Removal Equipment Building, along with all engineering services associated with this project; 2) Airport Construction Fund - Increase the interfund transfer in and the Town Match expenditure line item to cover the same stated above in the amount of $1,805.
10. MATTERS FROM STAFF
A. Update Regarding Emergency Communications Center
Update regarding the relocation of Central Communications to the new Emergency Communications Center located at 1146 Gusdorf Road.
B. Letter of Commitment and Intent
Consideration and possible approval of a Letter of Commitment and Intent to negotiate a new Joint Powers Agreement for Regional E911 Services.
C. Rescission of Resolution 13-14 Termination of Joint Powers Agreement
Consideration and approval to rescind Resolution 13-14 (terminating the current Joint Powers Agreement (JPA) for Regional E911 Services on March 1, 2014) to allow the parties the necessary time to negotiate a new JPA.
D. Amendment No. 2 to Waste Management of New Mexico, Inc.
Consideration and possible approval of Amendment No. 2 to Contract TT-10-122 with Waste Management of New Mexico Inc. in the amount of $775,000 payable for fiscal year 2013-2014 for Solid Waste Collection Services.
E. Amendment No. 4 to Contract No. TT-09-95
Consideration and possible approval of Amendment No. 4 to Contract TT-09-95 with CH2M HILL-OMI in the amount of $819,399 for a period of one year from July 1, 2013 through June 30, 2014 in continuation of a five-year contract.
F. Resolution 13-44 Intergovernmental Transfer of Personal Property
Consideration and possible approval of Resolution 13-44 approving the intergovernmental transfer of a 1980 Oshkosh V-1324M Fire Truck, owned by the Taos Volunteer Fire Department, to the Village of Ruidoso.
G. Annual Operating Budget for FY 2013-2014
Consideration and possible approval of the Annual Operating Budget for FY 2013-2014 as approved by the Department of Finance and Administration in accordance with Section 6-6-5 NMSA 1978. 
11. TOWN MANAGER'S REPORT
12. MATTERS FROM THE MAYOR AND COUNCIL
A. Mayor's Appointment to Personnel Board
Mayor's appointment of Lillian Miller to the Town's newly created personnel board. Section 3.69 of the Personnel Ordinance 13-09 requires the creation of a personnel board to serve in an appellate and advisory capacity in the administration of the Town's personnel program for classified employees. Ms. Miller's appointment is for a term of one year.
B. Council's Approintment to Personnel Board
Consideration and approval of Keith King to the Town's newly created personnel board. Section 3.69 of the Personnel Ordinance 13-09 requires the creation of a personnel board to serve in an appellate and advisory capacity in the administration of the Town's personnel program for classified employees. Keith King was recommended by a classified Town employee and is now presented to Council for appointment, for an initial term of two years.  
13. MATTERS AND REPORTS FROM THE MAYOR
14. MATTERS AND REPORTS FROM THE COUNCIL
15. ADJOURNMENT
 
• To request details on an agenda item please contact the Town Clerk at 400 Camino de la Placita, Taos New Mexico, 87571 (575) 751-2005.
• If you are an individual with a disability who is in need of aid or service to attend and/or participate in a meeting of the Town of Taos Council, please contact the office of the Town Clerk at 400 Camino de la Placita, Taos New Mexico, 87571 (575) 751-2005 at least 24 hours in advance.
•For copies of this agenda please pick-up at Town Hall. You may also view the agenda and the agenda packet at http://public.taosgov.com/.
 
Meetings
 

MINUTES
September 10, 2013
Regular Meeting

Town Council Chambers - 120 Civic Plaza Drive
6:30 PM
 
 
1. CALL TO ORDER BY THE HONORABLE MAYOR DARREN M. CORDOVA
  The Regular Meeting of the Taos Town Council was called to order by the Honorable Mayor Darren M. Cordova at 6:47 p.m. 
2. ROLL CALL
 

Ms. Renee Lucero, Town Clerk, called roll and a quorum was present.  

Those present were:      
Mayor, Darren M. Cordova      
Mayor Pro Tem, Andrew T. Gonzales
Councilmember, Rudy C. Abeyta           
Councilmember, Michael A. Silva
Councilmember, Frederick A. Peralta       
Youth Councilmember, Michael Landgraf

Also present were:      
Town Manager, Oscar Rodriguez
Assistant Town Manager, Abigail Adame
Town Attorney, C. Brian James
Town Clerk, Renee Lucero
3. PLEDGE OF ALLEGIANCE
  Councilmember Gonzales led the audience in the Pledge of Allegiance.
4. APPROVAL OF AGENDA
 
Councilmember Silva made a motion to approve. Councilmember Peralta seconded the motion. The motion was Passed.  Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
5. APPROVAL OF MINUTES
A. August 13, 2013 Regular Meeting Minutes
 Item Result:Approved
 Councilmember Silva made a motion to approve. Councilmember Gonzales seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
6. AWARDS AND RECOGNITIONS
A. Mayor's Appointment of Chief of Police
Pursuant to Town of Taos Governance and Personnel Ordinance 13-09; Chapter 3.64; Section 080, Mayor Cordova's  appointment, and Town Council's confirmation, of David Weaver to the office of Chief of Police for the Town of Taos. 
 Mayor Cordova appointed David Weaver as Chief of Police for the Town of Taos and thanked him for his outstanding service to the department and to the citizens of Taos. Chief Weaver served as Interim Chief since July, 2013 after Kenneth Koch resigned the position. Mr. Rodriguez explained that he had been working with a consultant to ensure that the best candidate was hired for the Chief’s position, and he is confident that Mr. Weaver is the best candidate. 
7. CITIZENS FORUM
 The following individuals spoke during Citizens Forum:
  • Jeff Northrup
  • Anthony Perez

The following individuals spoke regarding the recent layoffs at Holy Cross Hospital:

  • Peggy Jones
  • Dr. O’Hara 
  • Martha Jaramillo
  • Fonda Osborn
  • Casey Morris
  • Brandon Fernandez 
  • Joe Fernandez
  • Tina Archuleta
  • Adam Ferguson
  • Jerome Lucero
  • Walter Brennan
  • Alvin Herrera
  • Annette Sanchez-Medina
  • Ms. Mason (first name inaudible)
  • Margie Cisneros

These citizens expressed their concern about the safety, health and welfare of those in need of hospital services.  Many stressed that the layoffs not only affect the hospital employees, but the entire community and the economy in Taos.  The Mayor and Council assured the citizens that they share the same sentiments about these issues and will do everything possible to ensure that the hospital remains a full-service facility.  A meeting has been scheduled at the Taos County Commission Chambers on September 24, 2013 at 9:00 a.m. with the hospital union to discuss this important matter.


8. CONSENT AGENDA
A. Resolution 13-42 Hiring of an Immediate Family Member of a Town Employee
Consideration and approval of Resolution 13-42.  The Town proposes to hire Ricki Leigh Vigil on a temporary basis as a Librarian within the Library Department.  Ricki Leigh Vigil is the daughter of current Town employee Cyndee Perez who works within the Legal Department.  This will not create a direct or indirect supervisor/subordinate relationship nor an actual conflict of interest for any interested party.
B. Resolution 13-43 Grant for Snow Removal Equipment Building
Consideration and possible approval of Resolution 13-43 to apply for and accept a grant from the Federal Aviation Administration for construction of a Snow Removal Equipment Building at Taos Regional Airport with a total project cost of $356,349 including Gross Receipts Tax and a Town Match of $6,136.
C. Resolution 13-46 Budget Adjustment Request
Consideration and possible approval of Resolution 13-46; Budget Adjustment Request to the following funds:  1) Capital Improvements Fund - decrease the unreserved fund balance and increase the interfund transfer out by $1,805 to cover the unexpected higher cost reflected in the apparent low bid for the construction of the Snow Removal Equipment Building, along with all engineering services associated with this project; 2) Airport Construction Fund - Increase the interfund transfer in and the Town Match expenditure line item to cover the same stated above in the amount of $1,805.
 Item Result:Approved
 Councilmember Abeyta made a motion to approve. Councilmember Gonzales seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
9. MATTERS FROM STAFF
A. Update Regarding Emergency Communications Center
Update regarding the relocation of Central Communications to the new Emergency Communications Center located at 1146 Gusdorf Road.
 Ms. Adame explained the cutover at the ECC began on August 28, 2013 at 2:30 a.m.  and by 4:00 a.m. the ECC was fully operational. She stated the amount for the relocation was projected at $220,000; however, the actual amount expended was $210,000.  The Mayor and Council thanked all staff involved for their hard work in completing this project.  They also thanked the Dispatch staff for their patience during this transition.
B. Letter of Commitment and Intent
Consideration and possible approval of a Letter of Commitment and Intent to negotiate a new Joint Powers Agreement for Regional E911 Services.
 Item Result:Approved
 Mayor Cordova explained the Town received a proposal from Taos County and asked Mr. Rodriguez to review the proposal.

Mr. Rodriguez stated the proposal addresses eight key points as follows:
    1. Location and Term
    2. Governance and Authority
    3. Fiscal Agency and Personnel (Town)
    4. Leases
    5. Budget
    6. Moving Costs
    7. Ownership and Dissolution
    8. Right to Terminate

A lengthy discussion ensued with regard to whether a temporary agreement will suffice until a new JPA has been completed within 45 days. 

Councilmember Peralta asked Mr. James if the Town's dispatch employees will be protected under the current JPA while the terms are being discussed.  Mr. James stated the employees will be protected under the current JPA. Mr. James also requested that both governing bodies allow him and Taos County Attorney Robert Malone to work on finalizing a new JPA within 45 days.

Councilmember Peralta made a motion to approve. Councilmember Gonzales seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
 Item Result:Approved
 The Council voted unanimously to accept the County’s proposal.   The Town Council’s action directed legal counsel to draft a JPA within 45 days, wherein dispatch services would be administered by a JPA Board and all 911 equipment and assets would transferred to the JPA Board. The County would also become the Fiscal Agent under the new JPA.

A joint meeting between the two entities will be scheduled for the Council and Commission to take action on the new JPA.
C. Rescission of Resolution 13-14 Termination of Joint Powers Agreement
Consideration and approval to rescind Resolution 13-14 (terminating the current Joint Powers Agreement (JPA) for Regional E911 Services on March 1, 2014) to allow the parties the necessary time to negotiate a new JPA.
 Item Result:Approved
 Councilmember Peralta made a motion to table. Councilmember Silva seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
 Item Result:Approved
 This item was tabled due to action taken regarding the Letter of Commitment and Intent in which the County and Town have committed to move forward in good faith.
D. Amendment No. 2 to Waste Management of New Mexico, Inc.
Consideration and possible approval of Amendment No. 2 to Contract TT-10-122 with Waste Management of New Mexico Inc. in the amount of $775,000 payable for fiscal year 2013-2014 for Solid Waste Collection Services.
 Item Result:Approved
 Mr. Rodriguez stated the original contract for Solid Waste Collection Services was done as a request for proposals solicitation and was effective November 1, 2009 in the amount of $480,000 to provide services through June 30, 2010. He reviewed the previous amendments and stated the proposed contract is based on the actual number of customers serviced each month which, for this year, will be based on last year's actual billing at an average $64,305 per month.
Councilmember Peralta made a motion to approve. Councilmember Gonzales seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
E. Amendment No. 4 to Contract No. TT-09-95
Consideration and possible approval of Amendment No. 4 to Contract TT-09-95 with CH2M HILL-OMI in the amount of $819,399 for a period of one year from July 1, 2013 through June 30, 2014 in continuation of a five-year contract.
 Item Result:Approved
 Mr. Rodriguez stated this contract was awarded through a request for proposals solicitations for operation and maintenance of the Waste Water Treatment Plant. He further stated legal counsel has given tentative approval contingent upon approval by Town Council.
Councilmember Peralta made a motion to approve. Councilmember Silva seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
F. Resolution 13-44 Intergovernmental Transfer of Personal Property
Consideration and possible approval of Resolution 13-44 approving the intergovernmental transfer of a 1980 Oshkosh V-1324M Fire Truck, owned by the Taos Volunteer Fire Department, to the Village of Ruidoso.
 Item Result:Approved
 Mr. Rodriguez stated the Town is acting as Fiscal Agent for Taos Volunteer Fire Department (TVFD) as this truck was purchased with State Fire Funds.  He further stated the State Fire Marshall’s Office reached out to TVFD and informed them of the need for a truck in Ruidoso and since the truck is no longer operational, TVFD agreed to transfer it.
Councilmember Silva made a motion to approve. Councilmember Peralta seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
G. Annual Operating Budget for FY 2013-2014
Consideration and possible approval of the Annual Operating Budget for FY 2013-2014 as approved by the Department of Finance and Administration in accordance with Section 6-6-5 NMSA 1978. 
 Item Result:Approved
 Councilmember Peralta made a motion to approve. Councilmember Silva seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
10. MATTERS FROM THE MAYOR AND COUNCIL/YOUTH COUNCILMEMBER
A. Mayor's Appointment to Personnel Board
Mayor's appointment of Lillian Miller to the Town's newly created personnel board. Section 3.69 of the Personnel Ordinance 13-09 requires the creation of a personnel board to serve in an appellate and advisory capacity in the administration of the Town's personnel program for classified employees. Ms. Miller's appointment is for a term of one year.
 Item Result:Approved
 Mayor Cordova stated  Ms. Miller’s term is for one year.
Councilmember Gonzales made a motion to approve. Councilmember Silva seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
B. Council's Approintment to Personnel Board
Consideration and approval of Keith King to the Town's newly created personnel board. Section 3.69 of the Personnel Ordinance 13-09 requires the creation of a personnel board to serve in an appellate and advisory capacity in the administration of the Town's personnel program for classified employees. Keith King was recommended by a classified Town employee and is now presented to Council for appointment, for an initial term of two years.  
 Item Result:Approved
 Mayor Cordova stated Mr. King’s term is for two years.
Councilmember Gonzales made a motion to approve. Councilmember Peralta seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Abeyta , Gonzales , Peralta , Silva.
C. Convention Center Repurposing
 Mr. Rodriguez stated the Town requested proposals for the repurposing of the convention center facilities.  He explained only one proposal was received which was not substantially compliant with the request for proposals.  Additionally, he stated the Town received a letter of interest from UNM Taos.  He recommends deeming the proposal received as non-responsive and continue discussions with UNM. The Mayor and Council supported Mr. Rodriguez's recommendation.
11. ADJOURNMENT
 

A motion was made by Councilmember Gonzales and seconded by Councilmember Peralta to adjourn the meeting.  The motion carried unanimously and the meeting adjourned at 9:32 p.m.


 
 
APPROVED:
________________________________________
Darren M. Cordova, Mayor

ATTEST:
________________________________________
Renee Lucero, Town Clerk

    PLEASE NOTE: The Town of Taos records most Town Council Meetings via audio, however, only Regular Town Council Meetings and some Special Town Council Meetings, with controversial issues, are video recorded. Copies are available upon request at the Town Clerk's Office located at 400 Camino de la Placita (575-751-2005) at a fee of $5.00 for audio and video recordings. Additionally, video recordings can be viewed at www.taos22.com; www.mediataos.org. You may also view agendas, agenda packets, and minutes at http://public.taosgov.com/.