Meetings
 

AGENDA
September 24, 2013
Regular Meeting

Town Council Chambers - 120 Civic Plaza Drive
6:30 PM
 
 
1. CALL TO ORDER BY THE HONORABLE MAYOR DARREN M. CORDOVA
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. MOMENT OF SILENCE
5. APPROVAL OF AGENDA
6. APPROVAL OF MINUTES
A. August 26, 2013 Regular Meeting Minutes
7. AWARDS AND RECOGNITIONS
A. Police Chief's Challenge Coin
Presentation of the Police Chief's Challenge Coin to Sergeant Virgil Vigil.
8. CITIZENS FORUM - Citizens wishing to speak shall have the opportunity to do so for 5 minutes. No action may be taken
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote.
9. CONSENT AGENDA
A. Contract TT-14-100 Snow Removal Equipment Building Construction
Consideration and possible approval to award Contract TT-14-100 for the construction of a Snow Removal Equipment Building at Taos Regional Airport to the apparent qualified low bidder, Desert Utility and Paving, LLC, in the amount of $324,562.50 inclusive of gross receipts taxes.
B. Contract TT-14-88 with Community Against Violence
Consideration and approval of Contract TT-14-88 with Community Against Violence in the amount of $139,702 inclusive of gross receipts tax for the purpose of providing emergency residential shelter services for displaced or homeless victims of domestic violence in Taos County, funded by Housing and Urban Development grant NM0038B6B010901.
C. Resolution 13-49 Budget Adjustment Request
Consideration and possible approval of Resolution 13-49; Budget Adjustment Request to the following funds:  1) General Fund - Decrease expenditures in Planning by $86,878 from personnel cost savings, increase expenditures in Legal by $75,318 to cover the cost of an assistant attorney, increase expenditures in Executive to cover a previous authorized increase to the Town Manager's benefit package, and authorizing a temporary loan of $60,000 to the Historic Improvement District Fund; 2) Historic Improvement District Fund - Authorizing a temporary transfer of $60,000 from the General Fund for cash flow until revenues are received throughout the fiscal year.
10. MATTERS FROM STAFF
A. Amendment 6 to Armstrong Consultants, Inc. Contract

Consideration and possible approval of Contract TT-13-237 with Armstrong Consultants, Inc. in the amount of $836,058 inclusive of gross receipts tax to complete Task Order F, Phase II of the engineer's design of Runway 12/30, funded by a New Mexico Department of Transportation Aviation Division Grant of $41,803, a Federal Aviation Administration grant of $752,452 and a Town match of $41,803.

B. Cooperative Marketing Grant Agreement
Consideration and possible approval of New Mexico Tourism Department Cooperative Marketing Grant Agreement 14-418-3002-5057 in the amount of $40,000 with an in-kind Town Match of $40,000 to promote at the same time New Mexico and the Taos area by advertising through various forms of media.
C. Resolution 13-45 Accepting Real Property
Consideration and possible approval of Resolution 13-45 accepting a Real Property Donation located at 812 Gusdorf Road, Taos, New Mexico, known as "The Mary D. Medina Building".  
D. Resolution 13-48 Special Dispenser Permits Policies and Procedures
Consideration and possible approval of Resolution 13-48 replacing Resolution 12-55 establishing policies and procedures for issuing Special Dispenser Permits.
E. Plan for Reorganizing the Planning, Zoning, & Buildings Department
Consideration and possible approval of a plan for re-organizing the Planning, Zoning, and Buildings Department to provide for better services and more effectively meet the Town's development needs.
F. Grant Agreement 13-1875 Este Es Improvements
Consideration and possible approval to accept a grant agreement with State of New Mexico Department of Transportation in the amount of  $160,000 to plan, design and construct Phase III improvements to Este Es Road under Department of Finance appropriation ID 13-1875 New Mexico Department of Transportation Control Number C5131875.
G. Resolution 13-50 Infrastructure Capital Improvements Plan 2015-2019
Consideration and possible approval of Resolution 13-50 adopting the Capital Improvements Plan for fiscal years 2015-2019 that includes a prioritized list of unfunded or partially funded capital improvement needs through the state's Infrastructure Capital Improvements Program.
H. Financial Update
Presentation of the monthly financial report for the period ending August 31, 2013.
I. Departmental Monthly Performance Reports
The Town Manager will provide the Departmental Monthly Performance Reports. 
11. TOWN MANAGER'S REPORT
12. MATTERS FROM THE MAYOR AND COUNCIL
A. Appointment of Eddie Lucero to the Planning & Zoning Commission
Eddie Lucero has agreed to serve on the Town of Taos Planning & Zoning Commission to fill an existing vacancy. 
B. Rescission of Resolution 13-14 Termination of Joint Powers Agreement
Consideration and approval to rescind Resolution 13-14 (terminating the current Joint Powers Agreement (JPA) for Regional E911 Services on March 1, 2014) to allow the parties the necessary time to negotiate a new JPA.
13. MATTERS AND REPORTS FROM THE MAYOR
14. MATTERS AND REPORTS FROM THE COUNCIL
15. ADJOURNMENT
 
• To request details on an agenda item please contact the Town Clerk at 400 Camino de la Placita, Taos New Mexico, 87571 (575) 751-2005.
• If you are an individual with a disability who is in need of aid or service to attend and/or participate in a meeting of the Town of Taos Council, please contact the office of the Town Clerk at 400 Camino de la Placita, Taos New Mexico, 87571 (575) 751-2005 at least 24 hours in advance.
•For copies of this agenda please pick-up at Town Hall. You may also view the agenda and the agenda packet at http://public.taosgov.com/.
 
Meetings
 

MINUTES
September 24, 2013
Regular Meeting

Town Council Chambers - 120 Civic Plaza Drive
6:30 PM
 
 
1. CALL TO ORDER BY THE HONORABLE MAYOR DARREN M. CORDOVA
  The Regular Meeting of the Taos Town Council was called to order by the Honorable Mayor Darren M. Cordova at 6:37 p.m.
2. ROLL CALL
  Ms. Renee Lucero, Town Clerk, called roll and a quorum was present.  

Those present were:      
Mayor, Darren M. Cordova      
Mayor Pro Tem, Andrew T. Gonzalez        
Councilmember, Michael A. Silva
Councilmember, Frederick A. Peralta  
Youth Councilmember, Michael Landgraf

Also present were:      
Town Manager, Oscar Rodriguez
Town Attorney, C. Brian James
Town Clerk, Renee Lucero

Those absent/excused were:
Councilmember, Rudy C. Abeyta
Assistant Town Manager, Abigail Adame
3. PLEDGE OF ALLEGIANCE
  Councilmember Gonzales led the audience in the Pledge of Allegiance.
4. APPROVAL OF AGENDA
  Item 10.B (Rescission of Resolution 13-14 Terminating Joint Powers Agreement) was deleted due to the outcome of the Joint Meeting held this morning with the Taos County Commissioners wherein they approved a Memorandum of Understanding (MOU) for E911 and emergency dispatch services. 

Councilmember Silva made a motion to approve. Councilmember Peralta seconded the motion. The motion was Passed.  Those voting AYE were: Councilmembers: Gonzales , Peralta , Silva.
5. APPROVAL OF MINUTES
A. August 26, 2013 Regular Meeting Minutes
 Item Result:Approved
 Councilmember Gonzales made a motion to approve. Councilmember Silva seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Gonzales , Peralta , Silva.
6. AWARDS AND RECOGNITIONS
A. Police Chief's Challenge Coin
Presentation of the Police Chief's Challenge Coin to Sergeant Virgil Vigil.
 Chief of Police, David Weaver, presented Sergeant Virgil Vigil with the Chief’s Challenge Coin for doing an outstanding job when he was placed in a deadly force situation.  He stated Sergeant Vigil protected a suspect from committing suicide-by-cop by choosing a non-lethal use of force which ended with the suspect uninjured. 
7. CITIZENS FORUM
 The following individuals came forward to speak during Citizens Forum:
  • Jeff Northrup
  • Phillip Alexander

8. CONSENT AGENDA
A. Contract TT-14-100 Snow Removal Equipment Building Construction
Consideration and possible approval to award Contract TT-14-100 for the construction of a Snow Removal Equipment Building at Taos Regional Airport to the apparent qualified low bidder, Desert Utility and Paving, LLC, in the amount of $324,562.50 inclusive of gross receipts taxes.
B. Contract TT-14-88 with Community Against Violence
Consideration and approval of Contract TT-14-88 with Community Against Violence in the amount of $139,702 inclusive of gross receipts tax for the purpose of providing emergency residential shelter services for displaced or homeless victims of domestic violence in Taos County, funded by Housing and Urban Development grant NM0038B6B010901.
C. Resolution 13-49 Budget Adjustment Request
Consideration and possible approval of Resolution 13-49; Budget Adjustment Request to the following funds:  1) General Fund - Decrease expenditures in Planning by $86,878 from personnel cost savings, increase expenditures in Legal by $75,318 to cover the cost of an assistant attorney, increase expenditures in Executive to cover a previous authorized increase to the Town Manager's benefit package, and authorizing a temporary loan of $60,000 to the Historic Improvement District Fund; 2) Historic Improvement District Fund - Authorizing a temporary transfer of $60,000 from the General Fund for cash flow until revenues are received throughout the fiscal year.
 Item Result:Approved
 Councilmember Peralta made a motion to approve. Councilmember Gonzales seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Gonzales , Peralta , Silva.
9. MATTERS FROM STAFF
A. Amendment 6 to Armstrong Consultants, Inc. Contract

Consideration and possible approval of Contract TT-13-237 with Armstrong Consultants, Inc. in the amount of $836,058 inclusive of gross receipts tax to complete Task Order F, Phase II of the engineer's design of Runway 12/30, funded by a New Mexico Department of Transportation Aviation Division Grant of $41,803, a Federal Aviation Administration grant of $752,452 and a Town match of $41,803.

 Item Result:Approved
 Councilmember Gonzales made a motion to approve. Councilmember Peralta seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Gonzales , Peralta , Silva.
B. Cooperative Marketing Grant Agreement
Consideration and possible approval of New Mexico Tourism Department Cooperative Marketing Grant Agreement 14-418-3002-5057 in the amount of $40,000 with an in-kind Town Match of $40,000 to promote at the same time New Mexico and the Taos area by advertising through various forms of media.
 Item Result:Approved
 Councilmember Peralta stated Taos was advertised on television during the Channel 4 News and expressed the ad was nice; however, he would like to see active videos rather than still photos.
Councilmember Silva made a motion to approve. Councilmember Gonzales seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Gonzales , Peralta , Silva.
C. Resolution 13-45 Accepting Real Property
Consideration and possible approval of Resolution 13-45 accepting a Real Property Donation located at 812 Gusdorf Road, Taos, New Mexico, known as "The Mary D. Medina Building".  
 Item Result:Approved
 Mayor Cordova stated in exchange for the property, the Town will pay the State $10 for the property which has an appraised value of $435,000.
Councilmember Gonzales made a motion to approve. Councilmember Silva seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Gonzales , Peralta , Silva.
D. Resolution 13-48 Special Dispenser Permits Policies and Procedures
Consideration and possible approval of Resolution 13-48 replacing Resolution 12-55 establishing policies and procedures for issuing Special Dispenser Permits.
 Item Result:Approved
 Mr. Rodriguez stated upon approval of this resolution, applicants will no longer be required to fill out a Town Form, as the form nearly mirrors the State's Form.  Staff recommends this change in an effort to expedite the process.
Councilmember Peralta made a motion to approve. Councilmember Gonzales seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Gonzales , Peralta , Silva.
E. Plan for Reorganizing the Planning, Zoning, & Buildings Department
Consideration and possible approval of a plan for re-organizing the Planning, Zoning, and Buildings Department to provide for better services and more effectively meet the Town's development needs.
 Planning, Zoning and Buildings Director, Martha Perkins, provided the plan for the reorganization of the Planning, Zoning and Buildings Department in order to provide better services to the constituents.  She emphasized there are many zoning uses within the municipality and due to recent annexations, many areas still need to be rezoned.  She stressed the need for an additional planner as well as a certified building official. 

The Mayor and Council directed staff to take whatever course is available that will most quickly lead the department to stand on its own.
F. Grant Agreement 13-1875 Este Es Improvements
Consideration and possible approval to accept a grant agreement with State of New Mexico Department of Transportation in the amount of  $160,000 to plan, design and construct Phase III improvements to Este Es Road under Department of Finance appropriation ID 13-1875 New Mexico Department of Transportation Control Number C5131875.
 Item Result:Approved
 Mr. Rodriguez stated this appropriation comes from the State Legislature and will be used to plan, design and construct a signalized intersection at the junction of NM 68 and Este Es Road.
Councilmember Silva made a motion to approve. Councilmember Gonzales seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Gonzales , Peralta , Silva.
G. Resolution 13-50 Infrastructure Capital Improvements Plan 2015-2019
Consideration and possible approval of Resolution 13-50 adopting the Capital Improvements Plan for fiscal years 2015-2019 that includes a prioritized list of unfunded or partially funded capital improvement needs through the state's Infrastructure Capital Improvements Program.
 Item Result:Approved
 Mr. Rodriguez stated the plan includes a list of funding requests for the State's ICIP Program.  He explained that staff has worked on the process of prioritizing each project based on a list of criteria provided by the State.
Councilmember Gonzales made a motion to approve. Councilmember Peralta seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Gonzales , Peralta , Silva.
H. Financial Update
Presentation of the monthly financial report for the period ending August 31, 2013.
 Finance Director, Marietta Fambro, stated August's distribution (June's activity) was up 13.99% over this time last year, indicating that the Mumford & Sons concert substantially contributed to the Town’s increased gross receipts for June, 2013. She further stated gross receipts tax has had a minor but steady increase over the last 7 months and based on this increase staff will compare the projections with the original budget and provide new projections with the October Financial Report.

Furthermore, Ms. Fambro stated with regard to the Library Fee for cards which was budgeted at $120,000 through the month of August, the Library has currently collected $8,941. She projects those receipts to total $35,000 for the entire fiscal year.  She explained staff is evaluating how to assist the Library with this shortage.
I. Departmental Monthly Performance Reports
The Town Manager will provide the Departmental Monthly Performance Reports. 
 Mr. Rodriguez stated he will provide the departmental monthly reports on a monthly basis.  He requested that Council review the reports and provide feedback as to whether the reports contain information that is useful to them.
10. MATTERS FROM THE MAYOR AND COUNCIL/YOUTH COUNCILMEMBER
A. Appointment of Eddie Lucero to the Planning & Zoning Commission
Eddie Lucero has agreed to serve on the Town of Taos Planning & Zoning Commission to fill an existing vacancy. 
 Item Result:Approved
 Councilmember Peralta made a motion to approve. Councilmember Gonzales seconded the motion. The motion was Passed.
 Those voting AYE were: Councilmembers: Gonzales , Peralta , Silva.
B. Joint Powers Agreement (JPA) Workshop
 Councilmember Peralta requested that the Council hold a workshop as soon as possible to discuss moving forward with the JPA for consolidated dispatch services.

Mayor Cordova requested that Mr. Rodriguez keep the agenda on October 8th to a minimum in order for the Council to conduct the workshop requested by Councilmember Peralta.
C. Taos Sports Alliance
 Mr. Rodriguez stated Taos Sports Alliance (TSA) has requested a workshop meeting with the Town Council to discuss the future of the Eco Park.  He explained he has requested that TSA provide a business plan; however, they've indicated they want direction from the Council to complete the business plan.

Mayor Cordova recommended that TSA provide the business plan so that the Town Manager can review it, and then schedule a workshop with the Council upon his review.
D. Updates from Intergovernmental Council
 Councilmember Silva stated he attended the Intergovernmental Council Meeting and stated there is a legislative luncheon on December 12, 2013 and Enchanted Circle Day at the Legislature is scheduled for January 22, 2014.  He also mentioned that John Gusdorf will be asking the Intergovernmental Council to pass a joint resolution on renewable energy. 
11. ADJOURNMENT
 A motion was made by Councilmember Gonzales and seconded by Councilmember Silva to adjourn the meeting.  The motion carried unanimously and the meeting adjourned at 8:28 p.m.
 
 
APPROVED:
________________________________________
Darren M. Cordova, Mayor

ATTEST:
________________________________________
Renee Lucero, Town Clerk

    PLEASE NOTE: The Town of Taos records most Town Council Meetings via audio, however, only Regular Town Council Meetings and some Special Town Council Meetings, with controversial issues, are video recorded. Copies are available upon request at the Town Clerk's Office located at 400 Camino de la Placita (575-751-2005) at a fee of $5.00 for audio and video recordings. Additionally, video recordings can be viewed at www.taos22.com; www.mediataos.org. You may also view agendas, agenda packets, and minutes at http://public.taosgov.com/.