1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Daniel R. Barrone
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
B. Roll Call
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
C. Pledge of Allegiance
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
D. Moment of Silence
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
E. Approval of Agenda
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
2. Approval of Minutes
Subject
A. January 9, 2018 Regular Meeting Minutes
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
Subject
B. January 22, 2018 Special/Workshop Meeting Minutes
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
Subject
C. January 23, 2018 Regular Meeting Minutes
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
3. Presentations
Subject
A. Presentation by Paul Figueroa, Taos Arts Council, on the Taos High School art currently on view at Town Hall.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
3. Presentations
Type

Summary/Background:

 

Subject
B. A Presentation on a Water Trust Board Planning Grant to explore regionalization of sanitary sewer services by Bob Romero El Valle de los Ranchos Sanitation District.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
3. Presentations
Type

Summary/Background:

 

4. Citizens Forum
Subject
A. Citizens who wish to speak must sign in on the Citizens Forum Sign-In Sheet prior to the start of the Council Meeting and will have the opportunity to speak for a maximum of 3 minutes. No action may be taken.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
4. Citizens Forum
Type

Summary/Background:

 

5. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval for Linda Sanchez to travel to Englewood, CO to the ICC Inspector Certification Exam Preparation Training Seminar and Exam for Property Maintenance and Housing Inspector. The training seminars are available anytime and the courses are Monday through Saturday with the exams either on Saturday or the following Monday depending on availability. The tentative dates for Linda to attend the course and exam in Englewood, CO are March 11-19, 2018.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Mar 12, 2018
Absolute Date
Jun 25, 2018
Fiscal Impact
No
Dollar Amount
$1,750.00
Budgeted
Yes
Budget Source
11-20-42001 and 11-20-42002
Recommended Action
Approval

Summary/Background:  Linda Sanchez is helping the Planning Department with Code Enforcement when she is not busy with animal control.  

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Consideration, discussion and possible approval of Task Order C to Contract TT-15-94 with Armstrong Consultants, Inc. for the completion of a Preliminary Engineering Report for the reconstruction of Taxiway A contingent upon grant funding from the Federal Aviation Administration and the New Mexico Department of Transportation Aviation Division.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Feb 13, 2018
Absolute Date
Feb 13, 2018
Fiscal Impact
Yes
Dollar Amount
$99,169.00
Budgeted
Yes
Budget Source
Federal Aviation Administration Grant 52-12-45003 - $89,252; NM DOT Aviation Division Grant 52-13-45003 - $4,958; Town of Taos 52-14-45003 - $4,959
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

Taxiway A is in need of reconstruction due to deterioration and failure of the pavement. The intent of the preliminary engineering report (PER) will be to complete an engineering investigation and create a report with the findings and recommended options for repair along with associated cost estimates. The PER will evaluate and assist the FAA, State Aviation Division, and the Town of Taos with options for the pavement on the Taxiway. The goal is to establish the most efficient course of reconstruction for the taxiway that can be implemented in the future design phase of the project. The benefits anticipated with the preliminary engineering report are to further explore the reasoning for the pavement failure through geotechnical investigations and to determine the appropriate course of action for the design.

 

The Town of Taos entered into contract TT-15-94 on September 26, 2014, for engineering and planning services for Taos Regional Airport through a competitive procurement process (RFQ 14-15-10)

 

The total estimated project cost is $99,169 which would be broken down as follows:

Federal Aviation Administration Grant 52-12-45003 - $89,252

NM DOT Aviation Division Grant 52-13-45003 - $4,958
Town of Taos 52-14-45003 - $4,959

Subject
C. Consideration, discussion and possible approval of Resolution 18-14 FAA Grant Application and Award for Preliminary Engineering Report for Taxiway A Reconstruction.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Feb 13, 2018
Absolute Date
Feb 13, 2018
Fiscal Impact
Yes
Dollar Amount
$89,252.00
Budgeted
Yes
Budget Source
Revenue 52-00-36013
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

Taxiway A is in need of reconstruction due to deterioration and failure of the pavement. The intent of the preliminary engineering report (PER) will be to complete an engineering investigation and create a report with the findings and recommended options for repair along with associated cost estimates. The PER will evaluate and assist the FAA, State Aviation Division, and the Town of Taos with options for the pavement on the Taxiway. The goal is to establish the most efficient course of reconstruction for the taxiway that can be implemented in the future design phase of the project. The benefits anticipated with the preliminary engineering report are to further explore the reasoning for the pavement failure through geotechnical investigations and to determine the appropriate course of action for the design.

 

The total estimated project cost is $99,169 which would be broken down as follows:

Federal Aviation Administration 52-12-45003 - $89,252

NM DOT Aviation Division 52-13-45003 - $4,958

Town of Taos 52-14-45003 - $4,959

 

Subject
D. Consideration, discussion and possible approval of Resolution 18-15 State Grant Application and Award for Preliminary Engineering Report for Taxiway A Reconstruction.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Feb 13, 2018
Absolute Date
Feb 13, 2018
Fiscal Impact
Yes
Dollar Amount
$4,958.00
Budgeted
Yes
Budget Source
Revenue 52-00-37020
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

Taxiway A is in need of reconstruction due to deterioration and failure of the pavement. The intent of the preliminary engineering report (PER) will be to complete an engineering investigation and create a report with the findings and recommended options for repair along with associated cost estimates. The PER will evaluate and assist the FAA, State Aviation Division, and the Town of Taos with options for the pavement on the Taxiway. The goal is to establish the most efficient course of reconstruction for the taxiway that can be implemented in the future design phase of the project. The benefits anticipated with the preliminary engineering report are to further explore the reasoning for the pavement failure through geotechnical investigations and to determine the appropriate course of action for the design.

 

State grant application information is derived from the federal grant application.

 

The total estimated project cost is $99,169 which would be broken down as follows:

Federal Aviation Administration 52-12-45003 - $89,252

NM DOT Aviation Division 52-13-45003 - $4,958

Town of Taos 52-14-45003 - $4,959

 

Subject
E. Consideration, discussion and possible approval of Resolution 18-16 requesting approval for preparation and submission of an application for grant funding in the amount of $180,000 for a de-icing vehicle and system for the Taos Regional Airport, and associated engineering, permitting and modifications to accommodate de-icing.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
5. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type

Summary/Background:

 

6. Public Hearings
Subject
A. Discussion, consideration and possible approval of Liquor License Application No. 1073765 for a Restaurant Beer and Wine License with on premises consumption only with patio service for La Cueva Cafe, Inc. located at 135 Paseo del Pueblo Sur.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
6. Public Hearings
Type
Action
Fiscal Impact
No

Summary/Background:

Notice was published in the Taos News on January 24th and January 25th.  The notice was also published on the Town's website in accordance with Alcohol and Gaming Division regulations.

 

Subject
B. Discussion, consideration and possible approval of Ordinance 18-01; An ordinance repealing and replacing Ordinance 15-05 pertaining to Title 3 - Governance and Personnel of the Town of Taos Code and adopting a revised personnel policy consistent with a merit employment system and to coincide with the Town of Taos Collective Bargaining Agreement with the American Federation of State, County, and Municipal Employees, Council 18, Town of Taos Public Employees Local 513.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
6. Public Hearings
Type
Action

Summary/Background:

 

7. Matters from Staff
Subject
A. Consideration and authorization to publish the title and general summary of Ordinance 18-02 An ordinance authorizing execution of a corrected special warranty deed of two lots in the Chamisa Verde Subdivision to the eligible buyers pursuant to the Town’s Affordable Housing Program to address an oversight in the original deeds.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
7. Matters from Staff
Type
Action, Action (Consent), Discussion
Preferred Date
Feb 13, 2018
Fiscal Impact
No
Budgeted
No
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration and possible approval of Resolution 18-13; Mid-year budget adjustment request for various departments.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
7. Matters from Staff
Type
Action
Preferred Date
Feb 13, 2018
Absolute Date
Feb 13, 2018
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
Department budget's throughout the Town of Taos
Recommended Action
Recommend approval

Summary/Background:  The Mid-Year Budget Adjustment process allows departments to review their expenditures from the first six months of the fiscal year and plan their budget for the remainder of the fiscal year taking into account any changes in priorities, revenues, unexpected projects, etc.

 

Subject
C. Presentation, consideration and possible acceptance of the Annual Financial Audit Report for Fiscal Year End 2017 for the Town of Taos prepared by RPC CPAs + Consultants, LLP.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
7. Matters from Staff
Type
Action
Preferred Date
Feb 13, 2018
Absolute Date
Feb 13, 2018
Fiscal Impact
No
Recommended Action
Recommend Approval

Summary/Background:  Under Section 12-6-3(A) NMSA 1978 mandates that the financial affairs of every agency be thoroughly examined and audited each year by the State Auditor, personnel of his office designated by him, or by independent auditors approved by him and the audits be conducted in accordance with generally accepted auditing standards and rules issued by the State Auditor.  The firm of RPC CPA's + Consultants, LLP conducted the fieldwork of the audit during the week of August 21 & October 30.  The report was submitted prior to the December 15, 2017 deadline to the State Auditors Office.  In accordance with State Statue we have completed our 2016-2017 audit with a Unmodified Opinion both on the Federal Awards and the Financial Statements.  The Independent Auditors' Report and summary of findings can be found on pages 122-124, which none are noted on both the Federal Awards and Financial Statements and all previous year's findings have been resolved.

 

8. Matters and Reports from the Town Manager
Subject
A. The addition of the Taos Environmental Film Festival as a Town sponsored event within the existing FY 2017-18 Budget and Events Calendar.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type

Summary/Background:

 

Subject
B. Letter of Support for Amigos Bravos for a WaterSMART Cooperative Watershed Management Program Phase 1 Grant for fiscal year FY 2018.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type

Summary/Background:

 

Subject
C. Discussion, consideration and possible approval of Resolution 18-17; A Resolution authorizing a Letter of Agreement between the Town of Taos and Taos Pueblo for a cooperative marketing and tourism agreement between the parties for the collaborative use of the Visitor’s Center.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type

Summary/Background:

 

Subject
D. Discussion, consideration and possible approval of Resolution 18-18; A Resolution authorizing a Letter of Agreement between the Town of Taos and the Paseo for a cooperative space use agreement in the old Police Station for a collaborative venture supporting event development and the training and development of an event volunteer corps.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type

Summary/Background:

 

Subject
E. Discussion consideration and possible approval of Resolution 18-19 adopting the 2018 Taos County All-Hazards Emergency Operations Plan (EOP), with comments by the Town Management Team.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type
Subject
F. Discussion, consideration and possible approval of Resolution 18-20 amending the prior transfer of the Anciano’s building and property to Taos County by removing the provision for a reversionary clause.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type

Summary/Background:

 

Subject
G. Discussion, consideration and possible of approval of Resolution 18-21 for the adoption of the Enchanted Circle Trails Plan.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type

Summary/Background:

 

Subject
H. Discussion, consideration and possible approval of Resolution 18-22 for the adoption of the Community Conservation Plan.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type

Summary/Background:

 

Subject
I. Update regarding negotiations with NM DoT regarding Paseo del Pueblo Improvements, Phase 2.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
8. Matters and Reports from the Town Manager
Type

Summary/Background:

 

9. Matters and Reports from the Mayor
Subject
A. Appointment of Darren Bond of the Marketing Committee to the Lodgers Tax Advisory Board to fill the at large opening
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
9. Matters and Reports from the Mayor
Type

Summary/Background:

 

Subject
B. Reappointment to serve on the Taos County Economic Development Board of Directors for one year.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
9. Matters and Reports from the Mayor
Type

Summary/Background:

 

Subject
C. Reappointment to serve on the Holy Cross Hospital Nominating Committee for one year.
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
9. Matters and Reports from the Mayor
Type

Summary/Background:

 

10. Matters and Reports from the Council
11. Executive Session
Subject
A. Discussion, consideration and possible decisions regarding threatened or pending litigation. This item may be discussed in closed session under Open Meetings Act exemption NMSA 1978 10-15-1-(H)(7), which allows for discussion of threatened or pending litigation. "The Town Attorney will be providing a periodic update to the Town Council in Executive Session on the status of any existing, threatened or pending litigation and answer Council questions with regards to those matters."
Meeting
Feb 13, 2018 - Town Council Regular Meeting
Category
11. Executive Session
Type
Discussion

Summary/Background:

 

12. Adjourn