1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Daniel R. Barrone
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
B. Roll Call
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
C. Pledge of Allegiance
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
D. Moment of Silence
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
E. Approval of Agenda
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
2. Approval of Minutes
Subject
A. February 12, 2018 Workshop Meeting Minutes
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
Subject
B. February 13, 2018 Regular Meeting Minutes
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes

Summary/Background:

 

3. Awards and Recognitions
Subject
A. Proclamation in recognition of 27 years of service by Town Clerk Renee Lucero.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type

Summary/Background:

 

4. Presentations
5. Citizens Forum
Subject
A. Citizens who wish to speak must sign in on the Citizens Forum Sign-In Sheet prior to the start of the Council Meeting and will have the opportunity to speak for a maximum of 3 minutes. No action may be taken.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
5. Citizens Forum
Type

Summary/Background:

 

6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval to destroy Town records eligible for destruction pursuant to Resolution 15-66, which adopts the NM Commission of Public Records (NM State Records Center and Archives) retention and disposition schedules.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action

Summary/Background:

 

Subject
B. Discussion, consideration, and possible approval of contract TT-18-180 with Souder Miller and Associates for engineering services per RFP 17-18-04.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Feb 27, 2018
Absolute Date
Feb 27, 2018
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
dependent upon project
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background

 

RFP 17-18-04 requesting competitive sealed proposals for the selection of a professional firm to provide engineering services for the design and construction of system improvements was issued on December 21, 2017. Specific tasks include but are not limited to preliminary design, final design, bidding and negotiating and construction phases, as well as coordination with funding agencies. Projects will follow the Water and Wastewater Master Plan that was approved by Council in August 2015 and will include projects identified in the Town of Taos Capital Improvement Plan and Operating Budgets. Projects under this contract will be issued by task order with any engineering project above $60,000 to be approved by Council.

 

Six responses were received by the January 26, 2018 deadline. These proposals were reviewed by a five member committee. Staff is recommending that the two firms receiving the highest ranking be awarded contracts. This will allow staff the flexibility to assign tasks to multiple firms with multiple projects being designed simultaneously.

 

The attached contract includes the firm's response and RFP 17-18-04.

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Discussion, consideration, and possible approval of contract TT-18-179 with Smith Engineering Company for engineering services per RFP 17-18-04.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Feb 27, 2018
Absolute Date
Feb 27, 2018
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
dependent upon project
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background

 

RFP 17-18-04 requesting competitive sealed proposals for the selection of a professional firm to provide engineering services for the design and construction of system improvements was issued on December 21, 2017. Specific tasks include but are not limited to preliminary design, final design, bidding and negotiating and construction phases, as well as coordination with funding agencies. Projects will follow the Water and Wastewater Master Plan that was approved by Council in August 2015 and will include projects identified in the Town of Taos Capital Improvement Plan and Operating Budgets. Projects under this contract will be issued by task order with any engineering project above $60,000 to be approved by Council.

 

Six responses were received by the January 26, 2018 deadline. These proposals were reviewed by a five member committee. Staff is recommending that the two firms receiving the highest ranking be awarded contracts. This will allow staff the flexibility to assign tasks to multiple firms with multiple projects being designed simultaneously.

 

The attached contract includes the firm's response and RFP 17-18-04.

 

Subject
D. Discussion, consideration, and possible approval of Task Order 1 under contract TT-18-180 with Souder Miller and Associates in the amount of $131,632.16 plus gross receipts tax for engineering, design and startup of water treatment and storage improvements contingent upon DFA approval of the Town's mid-year BAR.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Feb 27, 2018
Absolute Date
Feb 27, 2018
Fiscal Impact
Yes
Dollar Amount
$142,820.89
Budgeted
Yes
Budget Source
81-new-45003
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background

 

RFP 17-18-04 requesting competitive sealed proposals for the selection of a professional firm to provide engineering services for the design and construction of system improvements was issued on December 21, 2017. Specific tasks include but are not limited to preliminary design, final design, bidding and negotiating and construction phases, as well as coordination with funding agencies. Projects will follow the Water and Wastewater Master Plan that was approved by Council in August 2015 and will include projects identified in the Town of Taos Capital Improvement Plan and Operating Budgets. Projects under this contract will be issued by task order with any engineering project above $60,000 to be approved by Council.

 

This project includes the engineering and design of a new 300,000 gallon welded steel water storage tank, arsenic treatment improvements, and SCADA upgrades. These improvements will provide capacity to the existing system and increase efficiency. They will also relieve strain on the existing system, correct water flow and provide redundancy to UNM-Taos, and provide additional capacity for fire suppression, daily demand and emergency supply. They will also include the replacement of instrumentation and controls, filter media, and equipment.

 

The storage and treatment facilities are located at 179 Los Cordovas Road. Well 8, which will provide the water to the new storage facility is located approximately 7/10 of a mile north west of the proposed site.

 

 

 

Subject
E. Discussion, consideration, and possible approval of Task Order 2 under contract TT-18-180 with Souder Miller and Associates in the amount of $67,317 plus NMGRT for engineering and design of water and sewer lines on NM 68 to prepare for road improvements being completed by the New Mexico Department of Transportation contingent upon DFA approval of the Town's mid-year BAR.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Feb 27, 2018
Absolute Date
Feb 27, 2018
Fiscal Impact
Yes
Dollar Amount
$73,039.16
Budgeted
Yes
Budget Source
81-new-45003
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background

 

RFP 17-18-04 requesting competitive sealed proposals for the selection of a professional firm to provide engineering services for the design and construction of system improvements was issued on December 21, 2017. Specific tasks include but are not limited to preliminary design, final design, bidding and negotiating and construction phases, as well as coordination with funding agencies. Projects will follow the Water and Wastewater Master Plan that was approved by Council in August 2015 and will include projects identified in the Town of Taos Capital Improvement Plan and Operating Budgets. Projects under this contract will be issued by task order with any engineering project above $60,000 to be approved by Council.

 

The project will include the engineering and design of the Town's water and sewer lines that may be in conflict with the proposed storm sewer design from La Posta Road north to Camino de la Placita as proposed by the New Mexico Department of Transportation.

 

 

 

Subject
F. Discussion, consideration, and possible approval of Resolution 18-23 New Mexico Department of Transportation Municipal Arterial Program grant application for improvements to Camino del Medio.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Feb 27, 2018
Absolute Date
Feb 27, 2018
Fiscal Impact
Yes
Budgeted
No
Budget Source
Fiscal year 2018-2019 Revenues
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

This road is in significant need of repair, the engineering for this roadway is 96% and right of way surveys are 65% complete.

 

This grant application is due March 15, 2018, with project determination taking place in summer 2018, and funds becoming available fall 2018.

Subject
G. Discussion, consideration, and possible award of RFP 17-18-05 to Souder Miller and Associates in the amount of $87,655.65 plus gross receipts tax for Taos Valley Regional Wastewater Treatment and Reclamation Facility Solar Array Project Manager and authorization for staff to negotiate the language of the agreement contingent upon approval of NMED.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Feb 27, 2018
Absolute Date
Feb 27, 2018
Fiscal Impact
Yes
Dollar Amount
$95,051.60
Budgeted
Yes
Budget Source
81-47-45003 and 81-48-45003
Recommended Action
Approval
Goals
6. Environmental
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background

 

RFP 17-18-04 requesting competitive sealed proposals for the selection of a firm to provide professional project management services for the development and construction of a 1 mW solar array system at the Taos Valley Regional Wastewater Treatment and Reclamation Facility. The  selected firm will coordinate with procurement, permitting, development, and commissioning of the proposed solar array with the Town of Taos, Kit Carson Electric, and other State and Federal entities or granting agencies.

 

Two responses were received by the January 12, 2018 deadline. These proposals were reviewed by a five member committee.

 

This project is supporting through grant and loan funds from the Environmental Protection Agency Clean Water State Revolving Fund.

Subject
H. Discussion, consideration and possible approval of Resolution 18-24; budget adjustment to the 1999 Gasoline Tax Acquisition Fund increasing the Town's Match by $5,000 and the Grant Amount by $50,000 for submission of a CDBG project.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Feb 27, 2018
Absolute Date
Feb 27, 2018
Fiscal Impact
Yes
Dollar Amount
$55,000.00
Budgeted
No
Budget Source
From the unreserved fund balance in the 1999 Gasoline Tax Acquisition Fund and additional grant revenue
Recommended Action
Recommend Approval

Summary/Background:  Town of Taos Policy requires Council approval on all budget transfers that transfer funds between costs categories, (ie. Personnel, Operating Expenses and Capital Outlay), interfund transfers, budget increases, project to projects and new projects.

 

This agenda item increases the Town Match by $5,000 and the Grant (Anticipated) by $50,000.  When the budget was prepared the original amount was $700,000 CDBG Grant and $70,000 CDBG Town Match, since then the maximum grant award is $750,000 with a $75,000 match.

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
7. Public Hearings
Subject
A. Discussion, consideration and possible approval of Liquor License Application No. 1074478 for a transfer of ownership of Inter-Local Dispenser Liquor License No. 28094 with on premises consumption only and patio service for Sagebrush Inn & Suites located at 1508 Paseo del Pueblo Sur.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
7. Public Hearings
Type

Summary/Background:

 

Sagebrush Inn & Suites currently has a liquor license on the premise.  This action transfers the license from the current owner, Sagebrush Spirits, LLC to a new owner, JP Sagebrush, LLC.

 

The hearing notice was placed in the Taos News on January 25, 2018 and February 15, 2018 and on the Town's website in accordance with Alcohol and Gaming Division regulations.

8. Matters from Staff
Subject
A. Discussion, consideration and possable approval of TT-18-185 First Amendment to Amend and Restated Fixed Base Operation Lease and Agreement.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action, Action (Consent), Discussion
Preferred Date
Feb 27, 2018
Absolute Date
Feb 28, 2018

Summary/Background:

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion and consideration of projects for the 2018 Community Development Block Grant application.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Discussion
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

 

 

Subject
C. Discussion, consideration and possible selection of a project for the 2018 Community Development Block Grant application.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action
Preferred Date
Feb 27, 2018
Absolute Date
Feb 27, 2018
Fiscal Impact
Yes
Dollar Amount
$750,000.00
Budgeted
Yes
Budget Source
Revenue
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

Public hearings were conducted on November 14, 2017, December 12, 2017, and January 9, 2018.

 

Subject
D. Financial Update for January 2018
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Information

Summary/Background:

 

9. Matters and Reports from the Town Manager
Subject
A. Discussion, consideration and possible approval of Resolution 18-25 authorizing the exchange of real property between the Town of Taos and Taos County for public purposes, and authorizing the Mayor and Town Attorney to execute any and all related documents to effectuate the transaction, including a Land Exchange Agreement.
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
9. Matters and Reports from the Town Manager
Type

Summary/Background:

 

10. Matters and Reports from the Mayor
11. Matters and Reports from the Council
12. Executive Session
Subject
A. Discussion, consideration and possible decisions regarding threatened or pending litigation. This item may be discussed in closed session under Open Meetings Act exemption NMSA 1978 10-15-1-(H)(7), which allows for discussion of threatened or pending litigation. "The Town Attorney will be providing a periodic update to the Town Council in Executive Session on the status of any existing, threatened or pending litigation and answer Council questions with regards to those matters."
Meeting
Feb 27, 2018 - Town Council Regular Meeting
Category
12. Executive Session
Type
Discussion

Summary/Background:

 

13. Adjourn