1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Daniel R. Barrone
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
B. Roll Call
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
C. Pledge of Allegiance
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
D. Moment of Silence
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
E. Approval of Agenda
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
2. Approval of Minutes
Subject
A. May 8, 2018 Town Council Regular Meeting Minutes
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Minutes

Summary/Background:

 

Subject
B. May 21, 2018 Workshop Meeting Minutes
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Minutes

Summary/Background:

 

3. Awards and Recognitions
Subject
A. Introduction of newly hired part-time Taos Public Library employee- Charles "Chuck" Faires, Library Clerk; Effective May 30, 2018.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
No

Summary/Background:

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
4. Presentations
5. Citizens Forum
Subject
A. Citizens who wish to speak must sign in on the Citizens Forum Sign-In Sheet prior to the start of the Council Meeting and will have the opportunity to speak for a maximum of 3 minutes. No action may be taken.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
5. Citizens Forum
Type

Summary/Background:

 

6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval of Resolution 18-35 approving the hiring of Denise Romero, an immediate family member of Town of Taos employee, Matthew Miera.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
No

Summary/Background:

 

Chapter 3.70 of Ordinance 18-01 states relatives or immediate family members of current employees are disqualified from occupying a position (either through hiring, promotion, or transfer) that will be working directly for or supervising a current Town employee. The Town Council, with recommendation and advice of the Human Resources Director and/or Town Manager, may waive this provision by approval of a resolution, when this relationship will not create a direct or indirect supervisor/subordinate relationship, or will not create either an actual conflict of interest or the appearance of a conflict of interest and another qualified candidate or employment alternative is unavailable; and The Town of Taos has recommended for hire Denise Romero on a full-time basis as the Deputy Town Clerk within the Executive Department. The employment of Denise Romero will not create a direct or indirect supervisor/subordinate relationship nor a conflict in interest.

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration and possible approval of Resolution 18-38 for the hiring of Lillian Martinez, an immediate family member of Town of Taos employee, Nathaniel Martinez.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
No

Summary/Background: Chapter 3.70 of Ordinance 18-01 states relatives or immediate family members of current employees are disqualified from occupying a position (either through hiring, promotion, or transfer) that will be working directly for or supervising a current Town employee. The Town Council, with recommendation and advice of the Human Resources Director and/or Town Manager, may waive this provision by approval of a resolution, when this relationship will not create a direct or indirect supervisor/subordinate relationship, or will not create either an actual conflict of interest or the appearance of a conflict of interest and another qualified candidate or employment alternative is unavailable; and The Town of Taos has recommended for hire Lillian Martinez on a temporary basis as a Lifeguard I within the Recreation Department. The employment of Lillian Martinez will not create a direct or indirect supervisor/subordinate relationship nor a conflict in interest.

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Discussion, consideration and possible approval of Resolution 18-39 for the hiring of Nathaniel Martinez, an immediate family member of Town of Taos employee, Lillian Martinez.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
No

 

Summary/Background: Chapter 3.70 of Ordinance 18-01 states relatives or immediate family members of current employees are disqualified from occupying a position (either through hiring, promotion, or transfer) that will be working directly for or supervising a current Town employee. The Town Council, with recommendation and advice of the Human Resources Director and/or Town Manager, may waive this provision by approval of a resolution, when this relationship will not create a direct or indirect supervisor/subordinate relationship, or will not create either an actual conflict of interest or the appearance of a conflict of interest and another qualified candidate or employment alternative is unavailable; and The Town of Taos has recommended for hire Nathaniel Martinez on a temporary basis as a Lifeguard I within the Recreation Department. The employment of Nathaniel Martinez will not create a direct or indirect supervisor/subordinate relationship nor a conflict in interest.

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
D. Discussion, consideration and possible approval of Resolution 18-40 for the hiring of Hunter Griego, an immediate family member of Town of Taos employee, Diego Griego.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
No

Summary/Background: Chapter 3.70 of Ordinance 18-01 states relatives or immediate family members of current employees are disqualified from occupying a position (either through hiring, promotion, or transfer) that will be working directly for or supervising a current Town employee. The Town Council, with recommendation and advice of the Human Resources Director and/or Town Manager, may waive this provision by approval of a resolution, when this relationship will not create a direct or indirect supervisor/subordinate relationship, or will not create either an actual conflict of interest or the appearance of a conflict of interest and another qualified candidate or employment alternative is unavailable; and The Town of Taos has recommended for hire Hunter Griego on a temporary basis as a Lifeguard I within the Recreation Department. The employment of Hunter Griego will not create a direct or indirect supervisor/subordinate relationship nor a conflict in interest.

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
E. Discussion, consideration and possible approval of Resolution 18-41 for the hiring of Diego Griego, an immediate family member of Town of Taos employee, Hunter Griego.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
No

Summary/Background: Chapter 3.70 of Ordinance 18-01 states relatives or immediate family members of current employees are disqualified from occupying a position (either through hiring, promotion, or transfer) that will be working directly for or supervising a current Town employee. The Town Council, with recommendation and advice of the Human Resources Director and/or Town Manager, may waive this provision by approval of a resolution, when this relationship will not create a direct or indirect supervisor/subordinate relationship, or will not create either an actual conflict of interest or the appearance of a conflict of interest and another qualified candidate or employment alternative is unavailable; and The Town of Taos has recommended for hire Diego Griego on a temporary basis as a Lifeguard I within the Recreation Department. The employment of Diego Griego will not create a direct or indirect supervisor/subordinate relationship nor a conflict in interest.

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
F. Discussion, consideration and possible approval of Resolution 18-42 for the hiring of Skylar Spriggs, an immediate family member of Town of Taos employee, Alejandro Esparza.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
No

Summary/Background: Chapter 3.70 of Ordinance 18-01 states relatives or immediate family members of current employees are disqualified from occupying a position (either through hiring, promotion, or transfer) that will be working directly for or supervising a current Town employee. The Town Council, with recommendation and advice of the Human Resources Director and/or Town Manager, may waive this provision by approval of a resolution, when this relationship will not create a direct or indirect supervisor/subordinate relationship, or will not create either an actual conflict of interest or the appearance of a conflict of interest and another qualified candidate or employment alternative is unavailable; and The Town of Taos has recommended for hire Skylar Spriggs on a temporary basis as a Lifeguard I within the Recreation Department. The employment of Skylar Spriggs will not create a direct or indirect supervisor/subordinate relationship nor a conflict in interest.

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
G. Discussion, consideration and possible approval of Resolution 18-43 for the hiring of Alejandro Esparza, an immediate family member of Town of Taos employee, Skylar Spriggs.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
No

Summary/Background: Chapter 3.70 of Ordinance 18-01 states relatives or immediate family members of current employees are disqualified from occupying a position (either through hiring, promotion, or transfer) that will be working directly for or supervising a current Town employee. The Town Council, with recommendation and advice of the Human Resources Director and/or Town Manager, may waive this provision by approval of a resolution, when this relationship will not create a direct or indirect supervisor/subordinate relationship, or will not create either an actual conflict of interest or the appearance of a conflict of interest and another qualified candidate or employment alternative is unavailable; and The Town of Taos has recommended for hire Alejandro Esparza on a temporary basis as a Lifeguard I within the Recreation Department. The employment of Alejandro Esparza will not create a direct or indirect supervisor/subordinate relationship nor a conflict in interest

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
H. Ratification to approve Resolution 18-37 to proclaim extreme or severe drought conditions within the Town of Taos and to ban the sale and use of certain fireworks in the Town.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)

Summary/Background:

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
I. Discussion, consideration, and possible approval of Amendment No. 4 to contract TT-17-80 (TT-18-308) to The Law Office of Stephen C. Ross in the amount of $28,500 to complete FY 2017-2018 and $221,000 for FY 2018-2019.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent), Discussion
Preferred Date
Jun 12, 2018
Absolute Date
Jun 18, 2018
Fiscal Impact
Yes
Dollar Amount
$249,500.00
Budgeted
Yes
Budget Source
11-29-44005; 64-22-44005; 56-25-44005
Recommended Action
Recommend Approval

Summary/Background:

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
J. Discussion, consideration and possible approval of Amendment No. 1 to Contract TT-16-240 (TT-18-217) increasing the contract in the amount of $20,000 exclusive of gross receipts tax to Siddons-Martin Emergency Group.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
No
Dollar Amount
$20,000.00
Budgeted
Yes
Budget Source
Fire fund 21-15-42003
Recommended Action
Approval is recommended as this is an extension of an existing maintenance and repair contract for all large fire department apparatus. Original procurement done through RFP#: SB14-PO1516

Summary/Background:

Discussion, consideration of possible approval of Contract TT-16-240 Amendment No. 2 (TT-18-217) to Siddons-Martin Emergency Group increasing the contract in the amount of $20,000.00, exclusive of gross receipts tax.

Subject
K. Discussion, consideration and possible approval of Amendment No. 5 to Contract TT-15-120 (TT-18-301) with Rose Gordon as the Juvenile Justice Board Program Continuum Coordinator, increasing the contract by $33,964 for FY18-19.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jun 12, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
Yes
Dollar Amount
$33,964.00
Budgeted
Yes
Budget Source
30-30-44005 supported with Grant Agreement 19-690-15200
Recommended Action
Recommend approval contingent upon State approval.

Summary/Background:

The program is funded with a Children Youth Families Department Grant 19-690-15200.

Subject
L. Discussion, consideration and possible approval of Amendment No. 2 to Contract TT-17-60 (TT-18-303) with Youth Heartline to provide the Boys Council program, increasing the contract by $7,500, inclusive of gross receipts tax for FY 18-19.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jun 12, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
Yes
Dollar Amount
$7,500.00
Budgeted
Yes
Budget Source
30-30-44005 supported through CYFD Grant Agreement 19-690-15200
Recommended Action
Recommend approval contingent upon State approval.

Summary/Background:

 

Subject
M. Discussion, consideration and possible approval of Amendment No. 3 to Contract TT-16-83 (TT-18-306) with Youth Heartline to provide the Girls Circle program, increasing the contract by $16,500 inclusive of gross receipts tax for FY 18-19.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jun 12, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
Yes
Dollar Amount
$16,500.00
Budgeted
Yes
Budget Source
30-30-44005 supported through CYFD 19-690-15200
Recommended Action
Recommend approval contingent upon State approval.

Summary/Background:

 

Subject
N. Discussion, consideration and possible approval of Amendment No. 8 to Contract TT-15-84 (TT-18-305) with Non-Violence Works for the Gang Resistance is Powerful program, increasing the contract by $30,000 inclusive of gross receipts tax for FY 18-19.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jun 12, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
Yes
Dollar Amount
$30,000.00
Budgeted
Yes
Budget Source
30-30-44005 supported through CYFD GA 19-690-15200
Recommended Action
Recommend approval contingent upon State approval.

Summary/Background:

 

Subject
O. Discussion, consideration and possible approval of Amendment No. 5 to Contract TT-15-87 (TT-18-307) with Human Resources Development Associates for Municipal Court Services increasing the contract by $12,900 inclusive of gross receipt taxes for FY 18-19.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jun 12, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
Yes
Dollar Amount
$12,900.00
Budget Source
30-30-44005 supported by CYFD Agreement No,. 19-690-15200
Recommended Action
Recommend approval contingent upon State approval.

Summary/Background:

 

Subject
P. Discussion, consideration and possible approval of Amendment No. 6 to Contract TT-15-88 (TT-18-302) to provide the Learning Lab program in the amount of $35,000 inclusive of gross receipt taxes for FY 18-19
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jun 12, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
Yes
Dollar Amount
$35,000.00
Budgeted
Yes
Budget Source
30-30-44005
Recommended Action
Recommend approval contingent upon State Approval.

Summary/Background:

 

7. Public Hearings
Subject
A. Discussion, consideration and possible approval on the ratification of Ordinance 18-07 an emergency ordinance declaring hazardous fire conditions and imposing restrictions on open fires, smoking and other ignition sources.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
7. Public Hearings
Type

Summary/Background: 

 

This matter is continued from the Regular Town Council Meeting on May 22, 2018.  Due to the declared emergency danger, publication was not required pursuant to Section 3-17-1.  Notice of Council Consideration of Ratification of Ordinance was published in the Taos News legal section on May 31, 2018. 

 

Subject
B. Discussion, consideration and possible approval of Ordinance 18-08 an emergency ordinance declaring hazardous fire conditions and imposing restrictions on open fires, smoking and other ignition sources.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
7. Public Hearings
Type
Action

Summary/Background:

 Emergency Ordinance 18-07 declaring hazardous fire conditions and imposing restrictions on open fires, smoking and other ignition sources was adopted by Town Council on May 22, 2018; however, the ordinance is effective for 30 days.  A new ordinance is needed due to the extreme and severe drought conditions within the Town of Taos  

 

Subject
C. Discussion, consideration and possible approval of Resolution 18-37A a resolution to proclaim extreme or severe drought conditions within the Town of Taos and to ban the sale and use of certain fireworks in the Town.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
7. Public Hearings
Type

Summary/Background:

Resolution 18-37 was approved on May 22, 2018 and is effective for 30 days from the approval date.  The resolution will be reissued due to the extreme and severe drought conditions within the Town of Taos.

 

8. Matters from Staff
Subject
A. Discussion, consideration and possible approval of Resolution 18-45; budget adjustments to the following: 1) Airport Construction Fund transfer funds from the Runway Construction FAA, State and County line items in the amount of $189,252 to the Town's match to cover additional services provided by Armstrong Consultants, Inc., and increase revenues and expenditures by $150,000 for costs associated with Commercial Air Service Development; 2) Utility Construction Fund - increase revenues and expenditures in the amount of $825,000 for submission of the CDBG Grant application and transfer funds from a current project to the Town's additional match for CDBG.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
CDBG Anticipated Grant - $750,000; Fund 81 Unreserved Fund Balance - $75,000; $150,000 TSV, Inc. Revenue
Recommended Action
Recommend Approval

Summary/Background:  Town of Taos Policy requires Council approval on all budget transfers that transfer funds between costs categories, (i.e. Personnel, Operating Expenses and Capital Outlay, interfund transfer, budget increases, project to projects and new projects.  Item 1) is transferring funds from Runway Construction FAA, State and County line items to the Town's match to cover the additional services provided by Armstrong due to the assessment of liquidated damages to the contractor and increase revenues and expenditures to cover the cost of Task Order D to Armstrong Consultants, Inc. for services related to Commercial Air Service Development; Item 2) is increasing revenues and expenditures for submission of the CDBG Grant application and transfer funds from the existing Well 8 project to the CDBG Town's Additional match.

 

Subject
B. Discussion, consideration and possible approval of membership in the General Services Administration (GSA) utilizing the following federal programs: Cooperative Purchasing Program and Disaster Purchasing Program.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
No
Recommended Action
Recommend Approval

Summary/Background:  Pursuant to N.M.S.A 1978, 13-1-135. Cooperative procurement authorized  

A. Any state agency or local public body may either participate in, sponsor or administer a cooperative procurement agreement for the procurement of any services, construction or items of tangible personal property with any other state agency, local public body or external procurement unit in accordance with an agreement entered into and approved by the governing authority of each of the state agencies, local public bodies or external procurement units involved. The cooperative procurement agreement shall clearly specify the purpose of the agreement and the method by which the purpose will be accomplished. Any power exercised under a cooperative procurement agreement entered into pursuant to this subsection shall be limited to the central purchasing authority common to the contracting parties, even though one or more of the contracting parties may be located outside this state. An approved and signed copy of all cooperative procurement agreements entered into pursuant to this subsection shall be filed with the state purchasing agent. A cooperative procurement agreement entered into pursuant to this subsection is limited to the procurement of items of tangible personal property, services or construction.

Subject
C. Discussion, consideration, and possible approval of a memorandum of agreement with Taos Ski Valley, Inc. for the development of commercial air service at the Taos Regional Airport in an amount not to exceed $150,000.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 20, 2018
Fiscal Impact
Yes
Dollar Amount
$150,000.00
Budgeted
No
Budget Source
revenues from Taos Ski Valley, Inc.
Recommended Action
Approval
Goals
3. Economic Development

Summary/Background:

 

The Town of Taos and Taos Ski Valley, Inc. wish to enter into a memorandum of agreement to attract commercial air service to Taos Regional Airport. Taos Ski Valley, Inc. is willing to reimburse the Town of Taos 100% for the cost of the work performed by Armstrong Consultants, Inc.

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
D. Discussion, consideration and possible approval of Task Order D to Contract TT-15-94 with Armstrong Consultants, Inc. for the development of commercial air service at the Taos Regional Airport in an amount not to exceed $150,000.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 20, 2018
Fiscal Impact
Yes
Dollar Amount
$150,000.00
Budgeted
No
Budget Source
revenues from Taos Ski Valley, Inc.
Recommended Action
Approval
Goals
3. Economic Development

Summary/Background:

 

The Town of Taos and Taos Ski Valley, Inc. wish to enter into a memorandum of agreement for the development of commercial air service at the Taos Regional Airport. Payment of the plan will be fully reimbursable to the Town of Taos by Taos Ski Valley, Inc. in an amount not to exceed $150,000. The Town of Taos will contract with their engineer of record, Armstrong Consultants, Inc. for this work. 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
E. Discussion, consideration, and possible approval of amendment 1 to Task Order B under contract TT-15-94 with Armstrong Consultants, Inc. in an amount up to $146,300.00 plus gross receipts tax for up to 77 additional days of construction inspections and administration services.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
Yes
Dollar Amount
$156,998.19
Budgeted
Yes
Budget Source
52-49-45003
Recommended Action
approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

This amendment is being funded by revenues received from Northern Mountain Constructors, Inc. for liquidated damages associated with the construction of the airport runway.

 

Subject
F. Discussion, consideration, and possible approval of grant agreement SKX-18-03 in the amount of $139,500 from the New Mexico Department of Transportation Aviation Division for the purchase of a de-icing vehicle for the Taos Regional Airport.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
Yes
Dollar Amount
$139,500.00
Budgeted
Yes
Budget Source
Grant Revenue 52-00-37019; Town Match Expense 52-19-45005
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

The application for this project was approved at the February 13, 2018 Town Council Meeting through Resolution 18-16. The grant amount for this project is $139,500 (90%). The Town match for this project is $13,950 (10%). Both amounts have been budgeted.

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
G. Discussion, consideration and possible approval to purchase GS 700 Aircraft Deicer in the amount of $151,497.23 plus shipping costs through GSA contract GS-30F-038BA contingent upon execution of grant agreement SKX-18-03.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
Yes
Dollar Amount
$164,276.44
Budgeted
Yes
Budget Source
grant funding 52-09-45005; Town match 52-19-45005
Recommended Action
Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

The Town of Taos is required to have on-site deicing equipment in order to accommodate commercial and charter air service where sufficient heated hanger space is not available and  the availability of such equipment would greatly enhance the safety of all aircraft during winter months.

 

The purchase of equipment is being funded through a grant from the New Mexico Department of Transportation Aviation Division and through a match from the Town of Taos.

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
H. Discussion, consideration and possible approval of amendment 1 to task order 1 (TT-18-327) under contract TT-18-180 with Souder Miller and Associates in the amount of $170,183 plus gross receipts tax for additional engineering and design, construction and troubleshooting during the system start-up of well 8 and emergency repairs.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent)
Preferred Date
Jun 12, 2018
Absolute Date
Jun 12, 2018
Fiscal Impact
Yes
Dollar Amount
$184,648.56
Budgeted
Yes
Budget Source
81-17-45003
Recommended Action
approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

The original task order was issued on February 27, 2018 to Souder Miller and Associates for engineering, design, and startup of well 8 and the arsenic treatment system. Additional work includes the replacement of the arsenic media, re-coating of the existing 50,000 gallon water storage tank, and minor plumbing in the booster station. System coordination was also performed at wells 3, 4 and 5.

The additional project scope was expedited by the Town Manager due to the importance of these needed tasks and necessity of providing water to the community.

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
9. Matters and Reports from the Town Manager
10. Matters and Reports from the Mayor
11. Matters and Reports from the Council
12. Closed Executive Session
Subject
A. Discussion, consideration and possible decisions concerning limited personnel matters. This item may be discussed in closed session under Open Meetings Act exemption NMSA 1978 10-15-1-(H)(2), which allows for discussion of limited personnel matters.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

Subject
B. Discussion, consideration and possible decisions regarding threatened or pending litigation. This item may be discussed in closed session under Open Meetings Act exemption NMSA 1978 10-15-1-(H)(7), which allows for discussion of threatened or pending litigation.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

Subject
C. Discussion, consideration and possible decisions regarding contract negotiations under the state Procurement Code. This item may be discussed in closed session under NMSA 1978 10-15-1.H.(6) which allows for discussion of contract negotiations under the state Procurement Code.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type

Summary/Background:

 

Subject
D. Discussion, consideration and possible decisions concerning the purchase, acquisition or disposal of real property or water rights. This item may be discussed in closed session under Open Meetings Act exemption NMSA 1978 10-15-1-(H)(8), which allows for discussion of the purchase, acquisition or disposal of real property or water rights.
Meeting
Jun 12, 2018 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type

Summary/Background:

 

13. Adjourn