1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Daniel R. Barrone
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
B. Roll Call
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
C. Pledge of Allegiance
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
D. Moment of Silence
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
E. Approval of Agenda
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
File Attachments
2. Approval of Minutes
Subject
A. May 22, 2018 Town Council Regular Meeting Minutes
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Minutes

Summary/Background:

 

File Attachments
Subject
B. June 11, 2018 Town Council Workshop Meeting Minutes
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Minutes

Summary/Background:

 

File Attachments
3. Awards and Recognitions
Subject
A. Introduction of newly hired full-time Public Library employee- Kate A. Alderete, Library Services Director; Effective June 18, 2018.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type
Action (Consent)
Preferred Date
Jun 26, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
No

Summary/Background:

 

File Attachments
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Introduction of newly hired full-time Executive Department employee- Denise P. Romero, Deputy Clerk; Effective June 18, 2018.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type
Action (Consent)
Preferred Date
Jun 26, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
No

Summary/Background:

 

File Attachments
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Introduction of newly hired full-time Public Service and Facilities employee- Jose Struck, Public Service Specialist; Effective June 20, 2018
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type
Action (Consent)
Fiscal Impact
No

Summary/Background:

 

File Attachments
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
4. Presentations
Subject
A. Marketing and Tourism Report
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
4. Presentations
Type
Reports

Summary/Background:

Report on Marketing and PR efforts and updates from The Waite Company for 2018.

 

 

https://m.youtube.com/watch?v=nSGfgpA9ICI&feature=youtu.be

File Attachments
Waite Marketing 6-month Report 06-2018 FINAL.pdf (16,428 KB)
Subject
B. Presentation by Strong at Heart
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
4. Presentations
Type
Information

Summary/Background:

 

File Attachments
Strong at Heart Presentation - Downtown Design Workshop Summary Presentation v01 (6.19.18).pdf (35,732 KB)
5. Citizens Forum
Subject
A. Citizens who wish to speak must sign in on the Citizens Forum Sign-In Sheet prior to the start of the Council Meeting and will have the opportunity to speak for a maximum of 3 minutes. No action may be taken.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
5. Citizens Forum
Type

Summary/Background:

 

File Attachments
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration, and possible approval of Amendment No. 3 TT-18-350 Daniel B. Stephens and Associates Inc. in the amount of $149,566.35 inclusive of GRT contingent upon final budget approval.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent), Discussion
Preferred Date
Jun 26, 2018
Absolute Date
Jun 29, 2018
Fiscal Impact
Yes
Dollar Amount
$149,566.34
Budgeted
Yes
Budget Source
64-22-44005

Summary/Background:

 

File Attachments
TT-16-221003.pdf (613 KB)
TT-17-263001.pdf (33 KB)
TT-18-131000.pdf (346 KB)
TT-18-350.pdf (206 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration, and possible approval of Amendment No. 3 TT-18-349 Taos Fiesta Council to contract TT-15-322 in the amount of $15,000.00 inclusive of GRT.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent), Discussion
Preferred Date
Jun 26, 2018
Absolute Date
Jul 01, 2018
Fiscal Impact
Yes
Dollar Amount
$15,000.00
Budgeted
Yes

Summary/Background:

 

File Attachments
TT-18-349.pdf (51 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Discussion, consideration and possible approval of Contract TT-18-345 with The Waite Company in the amount of $270,000 inclusive of NM GRT. This amendment is for providing public relations, social media coordination and marketing services for the Town of Taos.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jul 25, 2017
Absolute Date
Jul 25, 2017
Fiscal Impact
Yes
Dollar Amount
$270,000.00
Budgeted
Yes
Budget Source
24-17-44005

Summary/Background: Public Relations, Social Media and Marketing Services Contract

 

File Attachments
Contract TT-18-345 Waite Co FY19 Council.pdf (322 KB)
Subject
D. Discussion Consideration and possible approval of Amendment No. 3 to contract TT-16-05 (TT-18-334) in the amount of $30,000 with Human Resource Development, Inc. for the provision of Alternative and / or Probationary Services.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action

Summary/Background:

 

File Attachments
DOC044.PDF (659 KB)
Subject
E. Discussion, consideration and possible approval of Amendment No. 6 to Contract TT-18-256 with Phoenix Mechanical to increase the contract amount by $100,000 to (not to exceed) $344,000 and to expire June 30, 2019.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Fiscal Impact
Yes
Dollar Amount
$10,000.00
Budgeted
Yes
Budget Source
various budget from various departments

Summary/Background:    Contract Amendment # 6 - Phoenix Mechanical fiscal year 2018-2019

 

File Attachments
Phoenix Mechanical contract Amendments 6.21.18.pdf (1,039 KB)
Subject
F. Discussion, consideration, and possible approval of an easement agreement with La Fonda Hotel.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action

Summary/Background:

 

File Attachments
Subject
G. Financial Update for May 31, 2018
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Information

Summary/Background:

 

File Attachments
GRT Monthly May 2018 vs 2017.pdf (575 KB)
GRT Monthly Classifications May 2018 vs 2017.pdf (205 KB)
GRT Monthly June 2018 vs 2017.pdf (574 KB)
GRT Monthly Classifications June 2018 vs 2017.pdf (205 KB)
May 2018 Financial Report.pdf (920 KB)
7. Matters from Staff
Subject
A. Discussion, consideration and approval of Resolution 18-46; Budget Policies for Fiscal Year 2018-2019.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
7. Matters from Staff
Type
Action
Preferred Date
Jun 26, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
Yes
Recommended Action
Recommend Approval

Summary/Background:  Summary of changes include revision of small purchase thresholds (section 10), additional information to professional services (section 11) and added another section for procurement violations (section 13).

 

File Attachments
RES 18-46 Budget Policies Fiscal Year 2018-2019.doc (212 KB)
RES 18-46 Budget Policies Fiscal Year 2018-2019 Redline.doc (212 KB)
Subject
B. Discussion, consideration and approval of Resolution 18-47; Capital Improvements and Community Grants Program for Fiscal Year 2018-2019.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
7. Matters from Staff
Type
Action
Preferred Date
Jun 26, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
Yes
Budgeted
Yes
Recommended Action
Recommend Approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background: In following the FY 2018-2019 Budget Calendar of Events which started since March 19, 2018 with a Pre-Budget Planning Session, followed in April with budget instructions, preparation and meetings with the Manager and Finance Director on individual department budgets, continuing with Council workshop meetings and a public hearing on the budget for submission to Department of Finance and Administration, this brings us to the final budget approval.

 

File Attachments
RES18-47 2018-2019 Capital Improvements Projects and Community Grants.doc (159 KB)
Capital Improvements Plan & Community Grants 2018-2019 updated.pdf (793 KB)
Capital Improvements Plan & Community Grants 2018-2019 6-25-18.pdf (795 KB)
8. Public Hearings
Subject
A. Discussion, consideration and approval of Resolution 18-48; Annual Operating Budget for Fiscal Year 2018-2019.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
8. Public Hearings
Type
Action
Preferred Date
Jun 26, 2018
Absolute Date
Jun 26, 2018
Fiscal Impact
Yes

Summary/Background:  In following the FY 2018-2019 Budget Calendar of Events which started since March 19, 2018 with a Pre-Budget Planning Session, followed in April with budget instructions, preparation and meetings with the Manager and Finance Director on individual department budgets, continuing with Council workshop meetings and a public hearing on the budget for submission to the Department of Finance and Administration, this brings us to the final budget approval.

 

File Attachments
Budget Presentation 2018-2019.pdf (679 KB)
RES 18-48 Annual Operating Budget for Fiscal Year 2018-2019.doc (158 KB)
Town of Taos Interim Budget FY2018-2019.pdf (5,321 KB)
Budget Recap Final FY 2018-2019.pdf (218 KB)
Summary of Changes from Interim Budget.pdf (208 KB)
2018-2019 Taos Budget Message.doc (111 KB)
Subject
B. Discussion, consideration and possible approval of the Ratification of Emergency Ordinance 18-08.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
8. Public Hearings
Type

Summary/Background:

 

File Attachments
Ordinance 18-08.PDF (74 KB)
16299 Proposed Adoption Notice_Proof.pdf (15 KB)
16335 Ratification Notice_Proof.pdf (15 KB)
9. Matters and Reports from the Town Manager
10. Matters and Reports from the Mayor
Subject
A. Copy of Discussion, consideration and possible approval of the Mayor's recommendation of appointments to the Library Advisory Board.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
10. Matters and Reports from the Mayor
Type
Action

Summary/Background:

 

File Attachments
11. Matters and Reports from the Council
12. Closed Executive Session
Subject
A. Discussion, consideration and possible decisions concerning limited personnel matters. This item may be discussed in closed session under Open Meetings Act exemption NMSA 1978 10-15-1-(H)(2), which allows for discussion of limited personnel matters.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
B. Discussion, consideration and possible decisions regarding threatened or pending litigation. This item may be discussed in closed session under Open Meetings Act exemption NMSA 1978 10-15-1-(H)(7), which allows for discussion of threatened or pending litigation.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
C. Discussion, consideration and possible decisions regarding contract negotiations under the state Procurement Code. This item may be discussed in closed session under NMSA 1978 10-15-1.H.(6) which allows for discussion of contract negotiations under the state Procurement Code.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type

Summary/Background:

 

File Attachments
Subject
D. Discussion, consideration and possible decisions concerning the purchase, acquisition or disposal of real property or water rights. This item may be discussed in closed session under Open Meetings Act exemption NMSA 1978 10-15-1-(H)(8), which allows for discussion of the purchase, acquisition or disposal of real property or water rights.
Meeting
Jun 26, 2018 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type

Summary/Background:

 

File Attachments
13. Adjourn