1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Daniel R. Barrone.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
B. Roll Call
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
C. Pledge of Allegiance
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
D. Moment of Silence
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
E. Approval of Agenda
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
File Attachments
2. Approval of Minutes
Subject
A. October 9, 2018 Minutes of Regular Town Council Meeting
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
File Attachments
Subject
B. October 22, 2018 Minutes of Town Council Workshop Meeting
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Minutes

Summary/Background:

 

File Attachments
3. Awards and Recognitions
Subject
A. Introduction of newly hired part-time Recreation Department/Aquatic Division employee- Amos J. Gray, Lifeguard I; Effective October 23, 2018.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type

Summary/Background:

 

File Attachments
Subject
B. Oath of Office for New Police Officer, Angel L. Martinez, Administered by Honorable Judge Chavez.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type

Summary/Background:

 

File Attachments
4. Presentations
Subject
A. Paseo 2018 presentation by Matt Thomas.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
4. Presentations
Type

Summary/Background: 

 

Matt Thomas will be presenting on the PASEO 2018 held September 14th-15th.

 

File Attachments
FINAL 2018 PASEO Festival Economic Impact and Marketing Report.pdf (1,172 KB)
Facebook Insights Data Export - The Paseo - 2018.pdf (95 KB)
Paseo_by_the_numbers110518e.pdf (68 KB)
PASEO_TOTCM_110718.pdf (1,782 KB)
PaseoInPress.pdf (95 KB)
5. Citizens Forum
Subject
A. Citizens who wish to speak must sign in on the Citizens Forum Sign-In Sheet prior to the start of the Council Meeting and will have the opportunity to speak for a maximum of 3 minutes. No action may be taken.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
5. Citizens Forum
Type

Summary/Background:

 

File Attachments
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Consideration, discussion and possible approval of Resolution 18-63 authorizing the submission of a NM CDBG program planning application to update the Town's comprehensive plan.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Nov 13, 2018
Absolute Date
Nov 13, 2018
Fiscal Impact
Yes
Dollar Amount
$55,000.00
Budgeted
Yes
Budget Source
30-66-44005
Recommended Action
The Town Council recommended approval of updating the comprehensive plan on October 23, 2018. The attached Resolution is a component of the application.

Summary/Background:

 

Resolution 18-63 authorizes the submission of a CDBG application to update the Town comprehensive plan.  CDBG regulations require that comprehensive plans be updated every 5 years.

File Attachments
CDBG Resolution.doc (41 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration and possible approval of Resolution 18-64 budget adjustment to; 1) Capital/Maintenance/Operating Fund - transferring from operating expense to capital outlay in the amount of $66,600 to cover the total amount needed to replace the pool boiler, 2) Community Grants Fund - increase revenues and expenditures in the amount of $103,831 to cover the anticipated project cost for submission of NMDOT Recreational grant application.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Nov 13, 2018
Absolute Date
Nov 13, 2018
Fiscal Impact
Yes
Dollar Amount
$170,431.00
Budgeted
Yes
Budget Source
NM DOT Anticipated Grant - $88,000; Community Grants Fund (30) for Town Match - $15,118; Capital/Maintenance/Operating Fund (53) - $66,600
Recommended Action
Recommend Approval

Summary/Background: Town of Taos Policy requires Council approval on all budget transfers that transfer funds between costs categories, (i.e. Personnel, Operating Expenses and Capital Outlay, interfund transfer, budget increases, project to projects and new projects. This adjustment transfers from operating to capital in the Capital/Maintenance/Operating Fund of $66,600 to help cover the total cost of the pool boiler at the Youth and Family Center.  Total amount plus contingencies is $116,600, $50,000 budgeted under Facilities Improvements Fund to cover the difference. Other item Increases revenues and expenditures to cover for a grant application to New Mexico Department of Transportation Recreation Trails Program in the amount of $103,831, Town match coming from Open Space and Trails funding and Community Grant Funding that is already in the budget.

File Attachments
18-64 Res Nov 13 DFA.doc (167 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Discussion, consideration and possible approval of Resolution 18-65, "A resolution declaring the eligibility and intent of the Town of Taos to submit an application to the New Mexico Department of Transportation for Federal Fiscal Year 2018/2019 Recreational Trails Program funds in the amount of $103,830.”
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Nov 13, 2018
Absolute Date
Nov 13, 2018
Fiscal Impact
Yes
Dollar Amount
$103,830.00
Budgeted
Yes
Budget Source
Match: 30-45-44005 - $4,996; 30-59-44005 - $10,121.65
Recommended Action
Recommend Approval.

Summary/Background:

 

Breakdown is as follows:

 

 

Match – 14.56% - $15,117.65

Grant – 85.44% - $88,712.35

 

Total amount is $103,830

File Attachments
18-65 Recreational Trails Program Grant Application.docx (75 KB)
7. Public Hearings
Subject
A. Discussion, consideration and possible approval of Liquor License Application No. 1106192 for a restaurant beer and wine liquor license with on premises consumption only with patio service for Intiquilla LLC dba Aji located at 309 Paseo del Pueblo Sur, Taos, New Mexico.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
7. Public Hearings
Type
Action

Summary/Background:

 

 

 

File Attachments
Application.PDF (323 KB)
26 Day Publication Approval from Alcohol & Gaming.PDF (35 KB)
Town of Taos Website.PDF (11 KB)
Legal Notice(s).PDF (52 KB)
Notice of Public Hearing.PDF (30 KB)
8. Matters from Staff
Subject
A. Discussion, consideration and possible approval of Contract TT-13-178 Amendment No. 1 (TT-19-156) with Taos Center for the Arts to provide alcohol and beverage dispenser services for the Taos Community Auditorium (TCA).
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type

Summary/Background:

Taos Center for the Arts was retained by the Town to provide exclusive alcohol and beverage dispenser services at the Taos Community Auditorium. 

The Town and the Taos Center for the Arts agreed to allow the liquor license for the TCA to expand the service area to include the theater, lobby and enclosed outside patio area.  Currently, Town Clerk Francella Garcia along with the Executive Director for the Taos Center for the Art are applying for a Change of Location with the New Mexico Alcohol and Gaming Division; therefore, an updated Alcohol and Beverage Dispenser Services contract is needed for the application.

 

Alcohol and Beverage Dispenser Services contract TT-13-178 is being amended for time.  In addition, contingent upon the approval from the New Mexico Alcohol and Gaming Division beer and wine can be served throughout the facility to include the enclosed patio area.  Pursuant to the original contract the consumption of wine and beer was strictly limited to the lobby of the auditorium.   The maturity date of June 30, 2019 will now coincide with Lease Agreement TT-08-17 Amendment No. 5 between the Town of Taos and Taos Center for the Arts, Inc. 

 

 

 

File Attachments
Amendment No. 1 to Contract TT-13-178.PDF (132 KB)
Contract TT-13-178 Alcohol and beverage dispenser services contract.PDF (235 KB)
Lease Agreement Amendment 5 Notarized.pdf (700 KB)
Town of Taos Liquor License.PDF (143 KB)
Subject
B. Discussion, consideration, and possible approval of contract No. TT-19-158, Town of Taos Affordable Housing Agreement with Habitat for Humanity.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent), Discussion
Preferred Date
Nov 13, 2018
Absolute Date
Nov 13, 2018
Fiscal Impact
Yes
Recommended Action
Recommend Approval

Summary/Background:

 

File Attachments
Habitat Agreement 7-18-18 version pm as amended scr 9-12-18.docx (44 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Discussion, consideration and possible approval of Contract TT-19-159 to Phoenix Mechanical LLC under Cooperative Education Services (CES) contract # 16-02DB-R1211 to replace the pool boiler at the Youth and Family Center in the amount of $102,161.58 exclusive of New Mexico Gross Receipts Tax.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent)
Preferred Date
Nov 13, 2018
Absolute Date
Nov 13, 2018
Fiscal Impact
Yes
Dollar Amount
$110,845.31
Budgeted
Yes
Budget Source
$66,600 is under Resolution 18-64 and $50,000 budgeted under line item 50-68-45002
Recommended Action
Recommend Approval

Summary/Background:

 

File Attachments
Award Ltr - Phoenix Mech - 16-02D - 11-20-15.pdf (73 KB)
Ext Ltr - Phoenix Mech - 16-02D - 11-19-18.pdf (163 KB)
3-2016-002D Scope of Work and Specifications for Mechanical Plumbing HVAC.pdf (319 KB)
Phoenix Mechanical Cost Proposal - Pool Boiler.pdf (286 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
D. Discussion, consideration and possible approval of the Town of Taos Affordable Housing Agreement by and between the Town of Taos and Tierra Realty Trust LLC/Steven Crozier.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
8. Matters from Staff
Type

Summary/Background:

 

File Attachments
Ochenta.Taos.Tierra Agreement.HerdnerProperty.FINAL CLEAN 11-13-18.docx (44 KB)
Ochenta Ordinance 11-13-2018.docx (13 KB)
9. Matters and Reports from the Town Manager
10. Matters and Reports from the Mayor
11. Matters and Reports from the Council
12. Closed Executive Session
Subject
A. Discussion, consideration and possible decisions concerning the purchase, acquisition or disposal of real property or water rights regarding Indian Hills Hotel. This item may be discussed in closed session under Open Meetings Act exemption NMSA 1978 10-15-1-(H)(8), which allows for discussion of the purchase, acquisition or disposal of real property or water rights.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type

Summary/Background:

File Attachments
Subject
B. Discussion of the possible exchange or conveyance of one or more parcels between the Town of Taos and Taos County relating to the development of, access to, or the use of public facilities, infrastructure, rights of way, property or affordable housing, by either the Town or County as may arise in business to be discussed between the Town and County at a Joint Meeting at 1:30 on Thursday November 15, 2018, at the Taos County Commission Chambers. These items may be discussed in closed session under Open Meetings Act exemption NMSA 1978 10-15-1-(H)(8), which allows for which allows for discussion of matters pertaining to the purchase, acquisition or disposal of real property or water rights, and Open Meetings Act exemption NMSA 1978 10-15-1-(H)(7), which allows for the governing body to meet with the public body’s attorney on matters pertaining to threatened or pending litigation, in which the public body may become a participant.
Meeting
Nov 13, 2018 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type

Summary/Background:

 

File Attachments
13. Adjourn