1. Opening Items
Subject
A. Roll Call
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
B. Moment of Silence
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
Subject
C. Approval of Agenda
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
Subject
D. Pledge of Allegiance
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
2. Approval of Minutes
Subject
A. December 11, 2018 Minutes of Town Council Regular Meeting.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
Subject
B. January 7, 2019 Minutes of Town Council Workshop Meeting.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
3. Awards and Recognitions
Subject
A. Introduction and Oath of Office for newly hired full-time Firefighter I, Isaiah Fernandez, administered by Honorable Judge Chavez; Effective January 21, 2019
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type
Information

Summary/Background:

 

Subject
B. Introduction and Oath of Office for newly hired full-time Firefighter I, Russel Payton, administered by Honorable Judge Chavez; Effective January 21, 2019
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type
Information

Summary/Background:

 

Subject
C. Presentation of Proclamation for "Meatless Monday."
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type

Summary/Background:

 

Proclamation will be presented to Barley Donahue.

Subject
D. Presentation of Proclamation for National Mentoring Month.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type

Summary/Background:

 Proclamtion to be presented to Karen Koyote.

4. Presentations
Subject
A. Presentation by Karen Koyote from Big Brothers Big Sisters.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
4. Presentations
Type

Summary/Background:

 

Links to YouTube Videos:

 

https://www.youtube.com/watch?v=IpFW8Fg0i0s

 

https://www.youtube.com/watch?v=J6d4oJmxn6Y

 

https://www.youtube.com/watch?v=IC0SS3Uz5Co

 

 

5. Citizens Forum
Subject
A. Citizens who wish to speak must sign in on the Citizens Forum Sign-In Sheet prior to the start of the Council Meeting and will have the opportunity to speak for a maximum of 3 minutes. No action may be taken.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
5. Citizens Forum
Type

Summary/Background:

 

6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval of the donation of a parcel of property (NM Department of Transportation (DOT) Parcel No. 8-QCD-5) by the Town of Taos to NM DOT located at the northeast corner of the intersection of Paseo del Pueblo (US64/NM 68) and Kit Carson Road (NM 68), comprised or approximately 1,027 sq. ft. of sidewalk and curbing within the existing public right-of-way, and with no estimated marketable value or economic use.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Discussion
Subject
B. Discussion, consideration and possible approval of Historic Preservation Grant Agreement #35-18-161419.10003 in the amount of $24,999 for Plaza Improvements Phase 3.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jan 08, 2019
Absolute Date
Jan 08, 2019
Fiscal Impact
Yes
Dollar Amount
$31,399.00
Budgeted
Yes
Budget Source
30-54-44005 - $24,999 (Grant); 11-23-43001 - $6,400 (Match)
Recommended Action
Staff recommends approval.

Summary/Background:

 

In May, 2016, the Historic Preservation Division partnered with the Town of Taos for a Cultural Landscape Report (CLR) for the Taos Historic Plaza. The CLR included a recommendation for a revision to the period of significance, 1790 to 1950. There have been extensive modifications to the Plaza since 1950 which have diminished the integrity of the Plaza. Modifications include interior walls, statues, structures and extensive brick paving and grade changes. Plaza treatment guidance recommendations are rehabilitation to reestablish the qualities of the Plaza’s physical form of its pre-1950s character when it was one open space enclosed by a low adobe wall and characterized by a simple pattern of walks, trees, with a central focus

 

During Summer 2017, the first step towards rehabilitation began with hardscape removal and grass being planted in a 4,800 square foot area.

 

During Summer 2018, the Town Council approved the CLR Plan 1-A as the guide for rehabilitation work. Phase 2 included removal of southern wall elements and northern elements. Brick was removed and the area was trenched, water lines and conduit were installed, trenches were back filled and re-bricked except in the area where sod was installed along the southern edge of the Plaza. All aerial lines were permanently removed.

 

Project Scope

Phase 3 encompasses the removal of two walls and extending the steps in both directions. Install irrigation in the northeast corner. Remove 5 trees and planters. Plant 6 trees. See Phase 3 Map.

 

The Town will match the grant of $24,999 with a cash match of $6,400.01 and an inkind match of $18,797.25

 

Subject
C. Discussion, consideration, and possible approval of contract TT-18-179 with Smith Engineering Company for wastewater and stormwater engineering services per RFP 18-19-02.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jan 22, 2019
Absolute Date
Jan 22, 2019
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
dependent on project
Recommended Action
approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

RFP 18-19-02 requesting competitive sealed proposals for the selection of a professional firm to provide engineering services for the design and construction of wastewater and stormwater system impvoements was issued on November 15, 2018. Specific tasks include, but are not limited to preliminary design, final design, bidding and negotiating, and construction, as well as coordination with funding agencies. Projects will follow the Water and Wastewater Master Plan that was approved by Council in August 2015 and will include projects identified in the Town of Taos Capital Improvement Plan and Operating Budgets. Projects under this contract will be issued by task order with any engineering project above $60,000 to be approved by Council.

 

Three responses were received by the November 30, 2018 deadline. These proposals were reviewed by a three member committee. Staff is recommending that the firm receiving the hightst ranking be awarded the contract.

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
D. Discussion, consideration and possible award of RFQ 18-19-01 to Armstrong Consultants, Inc. for Professional Engineering Services for the Taos Regional Airport and authorization for staff to negotiate the language of the agreement contingent upon approval of the Federal Aviation Administration.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Jan 22, 2019
Absolute Date
Jan 22, 2019
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
To be determined by Task Order
Recommended Action
approval
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

On November 8, 2018 the Town issued a Request for Qualifications (RFQ) to solicit qualified engineering firms to design and manage various airport improvement projects. Specific tasks include, but are not limited to preliminary design, final design, bidding and negotiating, and construction, as well as coordinating with funding agencies. Each specific task will follow the projects listed in the RFQ, will include projects identified in the Town of Taos Capital Improvements Plan and Operating Budget. Projects under this contract will be issued by task order with any engineering project over $60,000 to be approved by Council. As required within FAA guidelines, as projects comes forward they will be evaluated and/or negotiated based on the Independent Fee Estimate to ensure that costs are fair and reasonable.

 

Two responses were received by the December 18, 2018 deadline. These proposals were reviewed by a six (6) member Evaluation Committee. The Evaluation Committee unanimously selected Armstrong Consultants as the most qualified firm using a point system and ranked accordingly. Staff is recommending that the Town enter into negotiations with the highest ranked firm and authorize the Mayor to execute the contract for professional engineering services contingent upon these negotiations and approval of the Federal Aviation Administration. The in-state or Veterans preference does not apply due to federal funding. 

Subject
E. Discussion, consideration and possible approval of Resolution 19-05; budget adjustment to the Utility Improvements Fund, transferring funds from two capital projects to a new project "Taos Pueblo Vault Replacement" in the amount of $92,000.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jan 22, 2019
Absolute Date
Jan 22, 2019
Fiscal Impact
Yes
Dollar Amount
$92,000.00
Budgeted
Yes
Budget Source
Utility Improvement Fund - 81-27-45003 La Lomita Sewer Line and 81-42-45003 Compact Excavator
Recommended Action
Recommend Approval

Summary/Background: Town of Taos Policy requires Council approval on all budget transfers that transfer funds between costs categories, (i.e. Personnel, Operating Expenses and Capital Outlay, interfund transfer, budget increases, project to projects and new projects. This adjustment will transfer funds from the La Lomita Sewer Line and the Compact Excavator to cover the cost for the replacement of the Taos Pueblo Vault per the agreement between the Town and the Pueblo in the amount of $92,000.

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
7. Public Hearings
Subject
A. Discussion, consideration and possible approval of Liquor License Application No. 1113063 for a Craft Distiller 1st Off-Site Location Liquor License, with on premises consumption and package sales with patio service submitted by applicant Rolling Still Bros., LLC dba Rolling Still Bros. Proposed location is at 110 Paseo del Pueblo Norte, Taos, New Mexico.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
7. Public Hearings
Type

Summary/Background:

On March 27, 2018 Town Council approved a craft distiller liquor license with on premises consumption and package sales to Rolling Still Bros., LLC dba Rolling Still Bros. for location at 1039 B. Reed Street, Taos, NM.

8. Matters from Staff
Subject
A. Discussion, consideration and possible approval of TT-19-193, Amendment #1 to TT-19-85, "Memorandum of Agreement between the Town of Taos, and the Taos Ski Valley."
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action
Preferred Date
Jan 22, 2019
Absolute Date
Jan 22, 2019
Fiscal Impact
Yes
Dollar Amount
$200,000.00
Budgeted
Yes
Budget Source
52-21-44001
Recommended Action
Staff recommends approval.

Summary/Background:

 

Subject
B. Discussion, consideration and possible approval of Amendment No. 1 (Contract TT-19-197) to Waste Management of New Mexico, Inc. Contract TT-19-150 to include updates to the rate sheet and changes to sections in the contract that were negotiated but not included in the original contract.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent)
Preferred Date
Jan 22, 2019
Absolute Date
Jan 22, 2019
Fiscal Impact
No
Budget Source
With the new contract we no longer pay for the services.
Recommended Action
Recommend approval

Summary/Background:  During the set-up of the new service contract there were a few items that were left out of the initial rate sheet and are now being added with this Amendment.  Also, the were two sections, 10 & 14 with changes in language that were originally agreed upon during the negotiations but were not addressed in the current contract.  This Amendment includes those changes and updates the rate sheet to reflect the items left out.

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Financial Update for December 2018 by Finance Director Marietta Fambro.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent), Reports
Preferred Date
Jan 22, 2018
Absolute Date
Jan 22, 2019
Recommended Action
Recommend Approval

Summary/Background:

 

The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
D. Marketing and Tourism Report by Marketing and Tourism Director Karina Armijo.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Reports

Summary/Background:

Report on Marketing and PR efforts and updates from Town of Taos Marketing and Tourism Director and The Waite Company for June - December of 2018.

9. Matters and Reports from the Town Manager
10. Matters and Reports from the Mayor
Subject
A. Appointment to serve on the Holy Cross Board of Trustees for a one year term.
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
10. Matters and Reports from the Mayor
Type

Summary/Background: 

 
Subject
B. Appointment to serve on the Taos County Economic Development Corporation Board (TCEDC).
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
10. Matters and Reports from the Mayor
Type

Summary/Background:

 

11. Matters and Reports from the Council
12. Closed Executive Session
Subject
A. The Council may conduct a Closed Executive Session to engage in a discussion of matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Town is or may become a participant pursuant to NMSA 1978 Section 10-15-1(H)(7); to discuss purchase, acquisition or disposal of real property or water rights pursuant to NMSA 1978, Section 10-15-1(H)(8); and/or to discuss limited personnel matters limited to discussion of the hiring, promotion, demotion, dismissal, assignment or resignation of a town employee or the investigation or consideration of complaints or charges against a Town employee pursuant to NMSA 1978 Section 10-15-1-(H)(2).
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type

Summary/Background:

 

Subject
B. Attorney’s Report Concerning Closed Executive Session
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type

Summary/Background:

 

Subject
C. Action on Items discussed in Closed Executive Session (as necessary, by motion).
Meeting
Jan 22, 2019 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type

Summary/Background:

 

13. Adjourn