1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Daniel R. Barrone.
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Discussion, Procedural
File Attachments
Subject
B. Roll Call
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
C. Pledge of Allegiance
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
D. Moment of Silence
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
E. Approval of Agenda
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
File Attachments
2. Approval of Minutes
Subject
A. November 25, 2019 Minutes of Town Council Workshop Meeting
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
File Attachments
Subject
B. Minutes November 26, 2019 of Town Council Regular Meeting
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
File Attachments
Subject
C. December 9, 2019 Minutes of Town Council Workshop Meeting
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
File Attachments
3. Awards and Recognitions
Subject
A. Introduction and Oath of Office for newly hired full-time Fire Cadet Diego V. Valerio, administered by Honorable Judge Chavez; Effective December 16, 2019.
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
3. Awards and Recognitions
Type
Information

Summary/Background:

 

File Attachments
4. Presentations
5. Citizens Forum
Subject
A. Citizens who wish to speak must sign in on the Citizens Forum Sign-In Sheet prior to the start of the Council Meeting and will have the opportunity to speak for a maximum of 3 minutes. No action may be taken.
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
5. Citizens Forum
Type
Discussion

Summary/Background:

 

File Attachments
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval of Resolution 20-02; budget adjustment to the 1994 GRT Revenue Bond Acquisition Fund to increase revenues and expenditures in the amount of $48,000 to update or amend an existing Affordable Housing Plan and minor adjustments to investments. (Presented by Finance Director Marietta Fambro.)
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jan 14, 2020
Absolute Date
Jan 14, 2020
Fiscal Impact
Yes
Dollar Amount
$48,000.00
Budgeted
No
Budget Source
$8,000 from Fund 56 unreserved fund balance and $40,000 from a grant received from Mortgage Finance Authority
Recommended Action
Recommend approval

Summary/Background:  Town of Taos Policy requires Council approval on all budget transfers that transfer funds between costs categories, (i.e. Personnel, Operating Expenses and Capital Outlay, interfund transfer, budget increases, project to projects and new projects.  Item 1) We are increasing revenues and expenditures in the amount of $48,000 ($40,000 Grant and $8,000 Town Match) to update or amend our existing Affordable Housing Plan. Item 2) Transfer of Investments from General Fund Additional Reserves to Capital Projects Fund in the amount of $5,000.

 

File Attachments
20-02 Res Jan DFA.doc (167 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration and possible approval of Amendment No. 1 to Contract TT-20-35 (TT-20-169), with Phoenix Mechanical in the amount of $50,000 inclusive of gross receipts tax for mechanical, electrical and plumbing services for Town of Taos owned buildings for a total contract amount of $100,000 inclusive of gross receipts tax and to expire June 30, 2020. (Presented by Facilities and Special Events Director Mitch Miller)
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Fiscal Impact
No
Budgeted
Yes
Budget Source
various department budgets
Recommended Action
Approval to increase contract from $50,000 to $100,000 for plumbing electrical and mechanical needs for the Town of Taos.

Summary/Background:

 

File Attachments
Contract TT-20-35.PDF (1,369 KB)
amend #1 Phoenix Mechanical.pdf (50 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
C. Discussion, consideration and possible approval of appointment of Election Board Members for the March 3, 2020 Municipal Officer Election - Presiding Judge Jim Fambro; Clerks/Judges: Susan Estes, Anita Battat, Catherine Renee Lucero, Merlinda James, Ernestine Quintana, Amanda Tafoya and Shannon Duran. Alternates: Phyllis Nichols and Richard Nichols. (Presented by Town Clerk Francella Garcia)
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action, Action (Consent)

Summary/Background:

 

In accordance to Election Code 1-2-6A not less than 42 days before the election, the clerk shall appoint the necessary election board for the Municipal Officer Election Day. Pursuant to Election Code 1-2-7A to qualify as an Election Board Member, a personal shall:

A notice must be published pursuant to election code 1-2-7A that election boards are being appointed, and that applications for the standby list will be accepted in the Clerk's Office.  Notices were published in the Taos News on December 12, 2019, and December 19, 2019. 

 

 

File Attachments
Legal 17,072 Appointment of Election Board Members.PDF (20 KB)
Town of Taos Notice-Stand by List.PDF (168 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
D. Financial Update for November 2019 by Finance Director Marietta Fambro.
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jan 14, 2020
Absolute Date
Jan 14, 2020

Summary/Background:

 

File Attachments
November 2019 Financial Report.pdf (942 KB)
GRT Monthly November 2019 vs 2018.pdf (648 KB)
GRT Monthly Classifications November 2019 vs 2018.pdf (202 KB)
GRT Monthly Classifications December 2019 vs 2018.pdf (202 KB)
GRT Monthly December 2019 vs 2018.pdf (649 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
E. Discussion, consideration and possible approval of New Mexico Mortgage Finance Authority Grant Agreement in the amount of $40,000 to be matched $8,000 by the Town to update the Affordable Housing Plan. (Presented by Grants and Revenue Development Director Lynda Perry)
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Jan 14, 2020
Absolute Date
Jan 14, 2020
Fiscal Impact
Yes
Dollar Amount
$48,000.00
Budgeted
No
Budget Source
BAR in process
Recommended Action
Staff recommends approval.
Goals
1. Housing

Summary/Background:

 

The grant will be utilized to update the 2012 Affordable Housing Plan, an element in the Town Comprehensive Plan.

File Attachments
Affordable Housing Act Grant Agreement -Town of Taos 01-08-2020.doc (65 KB)
Town of Taos Award Letter 01-07-2020.pdf (80 KB)
Affordable Housing Act Grant Agreement -Town of Taos 01-13-2020.doc (68 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
7. Public Hearings
8. Matters from Staff
Subject
A. Discussion, consideration and possible approval of Open Meetings Resolution 20-01. This resolution establishes the schedule of Town Council Regular Meetings and Town Council Workshop Meetings. Approval of resolution constitutes reasonable notice of such meetings. (Presented by Town Clerk Francella Garcia)
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action, Discussion

Summary/Background:

 

Each year the Town of Taos Council must adopt an Open Meetings Resolution stating what is considered sufficient notice for each type of Council meeting, and include the date, the time and location of public meetings of the Town of Taos. Pursuant to the Open Meetings Act any meeting of the Town Council shall be open to the public, unless the subject allows the meeting to be closed under executive session pursuant to the exceptions in the Open Meetings Act.

 

File Attachments
20-01 Open Meetings Resolution.docx (74 KB)
20-01 Attachment 2020 Town Council Meeting Calendar.xls (124 KB)
20-01 Notice of Public Meetings 2020.docx (32 KB)
20-01 Newspaper Notice.docx (17 KB)
Subject
B. Discussion, consideration and possible approval of the 2020 Annual Event Road Closures. (Presented by Facilities and Special Events Director Mitch Miller)
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent)
Fiscal Impact
No

Summary/Background:

 

File Attachments
2020 Event Road Closures.docx (18 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
9. Matters and Reports from the Town Manager
Subject
A. Matters and Reports from the Town Manager
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
9. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

File Attachments
10. Matters and Reports from the Mayor
Subject
A. Mayor Barrone's recommendation for Council and staff assignments for the following boards and committees: North Central Regional Transit District; Acequia Voting Delegate; Holy Cross Hospital Board Nominating Committee; Regional Coalition of Los Alamos National Laboratory; NM Municipal League; Enchanted Circle Council of Governments; Taos Regional Landfill Board; Inter-Governmental Council; E-911/Dispatch Board; Audit Committee; Finance Committee; and Northern Rio Grande National Heritage Area Board.
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
10. Matters and Reports from the Mayor
Type
Action, Discussion

Summary/Background:

 

File Attachments
Subject
B. Matters and Reports from the Mayor
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
10. Matters and Reports from the Mayor
Type
Discussion

Summary/Background:

 

File Attachments
11. Matters and Reports from the Council
Subject
A. Matters and Reports from the Council
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
11. Matters and Reports from the Council
Type
Discussion

Summary/Background:

 

File Attachments
12. Closed Executive Session
Subject
A. The Council may conduct a Closed Executive Session to engage in a discussion of matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Town is or may become a participant pursuant to NMSA 1978 Section 10-15-1(H)(7); to discuss purchase, acquisition or disposal of real property or water rights pursuant to NMSA 1978, Section 10-15-1(H)(8); and/or to discuss limited personnel matters limited to discussion of the hiring, promotion, demotion, dismissal, assignment or resignation of a Town employee or the investigation or consideration of complaints or charges against a Town employee pursuant to NMSA 1978 Section 10-15-1-(H)(2).
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
B. Attorney's Report Concerning Closed Executive Session
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
C. Action on Items Discussed in Closed Executive Session (as necessary, by motion.)
Meeting
Jan 14, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Action

Summary/Background:

 

File Attachments
13. Adjourn