1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Daniel R. Barrone.
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Discussion, Procedural
File Attachments
Subject
B. Roll Call
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
C. Pledge of Allegiance
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
D. Moment of Silence
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
E. Approval of Agenda
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
File Attachments
2. Approval of Minutes
Subject
A. January 28, 2020 Minutes of Town Council Regular Meeting
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
File Attachments
Subject
B. February 10, 2020 Minutes of Town Council Workshop Meeting
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
File Attachments
Subject
C. February 11, 2020 Minutes of Town Council Regular Meeting
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
File Attachments
Subject
D. February 24, 2020 Minutes of Town Council Workshop Meeting.
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
File Attachments
Subject
E. February 25, 2020 Minutes of Town Council Regular Meeting
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
File Attachments
Subject
F. March 13, 2020 Minutes of Town Council Special Meeting
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes
Recommended Action
Recommend approval.
File Attachments
3. Awards and Recognitions
4. Presentations
5. Citizens Forum
Subject
A. Citizens who wish to comment before or during the meeting may submit comments or questions to Town Manager Richard Bellis at rbellis@taosgov. No action may be taken.
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
5. Citizens Forum
Type
Discussion

Summary/Background:

 

File Attachments
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval of Resolution No. 20-12; budget adjustment to the following: 1) Community Grants Fund - increasing revenues and expenditures in the amount of $2,000 from a grant received for the 2020 Census education program; 2) Airport Construction Fund - increasing revenues and expenditures in the amount of $430,604, funding is coming from FAA, State and Town for the rehabilitation of runway 4/22 and 3) Utility Construction Fund - changing the name and funding from the existing El Valle Ranchos Vault project to Scheurich Lane and Other Sewer Line Improvements.
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Apr 14, 2020
Absolute Date
Apr 14, 2020
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
Grants and local matching funds
Recommended Action
Recommend Approval

Summary/Background: Town of Taos Policy requires Council approval on all budget transfers that transfer funds between costs categories, (i.e. Personnel, Operating Expenses and Capital Outlay, interfund transfer, budget increases, project to projects and new projects.  Item 1) We are increasing revenues and expenditures in the amount of $2,000 for a Grant received from the American Library Association for expenditures related to the 2020 Census education program that the Library is proposing.  2) We are increasing revenues and expenditures in the amount of $430,604 for the rehabilitation of runway 4-22, $387,542 from FAA, $21,531 from the State and $21,531 from the Airport Construction unreserved fund balance.  3)  Changing the existing project and funding from El Valle Ranchos Vault to Scheurich & Other Sewer Line Improvements.

 

 

File Attachments
20-12 Res April DFA.doc (169 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration and possible approval of Amendment No. 2 to contract TT-20-35 (TT-20-151), with Phoenix Mechanical in the amount of $75,000 inclusive of gross receipts tax for mechanical, electrical and plumbing services for Town of Taos owned buildings for a total contract amount of $175,000 to expire June 30, 2020.
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Fiscal Impact
No
Budgeted
Yes
Budget Source
various department budgets
Recommended Action
Approval to increase contract from $100,000 to $175,000 for plumbing, electrical and mechanical service needs for the Town of Taos.

Summary/Background:

 

File Attachments
TT-20-151 Phoenix Mechanical Amend#2.PDF (2,094 KB)
Subject
C. Discussion, consideration and possible approval of Armstrong Consultants, Inc., TT-20-152 in the amount of $54,600 plus GRTs, for the design of Runway 4/22 rehabilitation contingent upon full execution of the State and FAA grant awards.
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Preferred Date
Apr 14, 2020
Absolute Date
Apr 14, 2020
Fiscal Impact
Yes
Dollar Amount
$58,592.63
Budgeted
Yes
Recommended Action
Staff recommends approval.

Summary/Background:

 

The Runway 4/22 pavement preservation project will consist of removing markings, cracks to be routed, cleaned out and filled with crack seal.  Following the crack sealing, a rejuvenating seal coat will be applied, the pavement markings will be repainted and Type 1, Gradation A glass beads will be applied.  

 

The total estimated cost for the project is $430,604 broken down as follows:

 

Federal Aviation Administration - 90% - approximately $387,543.60 (Approved but not issued).

MMDOT Aviation  Division Grant  SKX-20-04 - 5% - $21,531 (Signed by Town and NMDOT in process of final execution).

Town of Taos Match - 5% - $21,531

File Attachments
2020 Taos Task Order D Revised.pdf (300 KB)
SKX-20-04 Revised Unexecuted.pdf (346 KB)
Subject
D. Discussion, consideration and possible approval of NMDOT-Aviation SKX-20-04 in the amount of $21,531 for the rehabilitation of Runway 4/22 pavement preservation contingent upon full execution.
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Apr 14, 2020
Absolute Date
Apr 14, 2020
Dollar Amount
$430,604.00
Budgeted
Yes
Budget Source
NMDOT-Aviation - $21,531; TOT Match - $21,531; FAA 387,543.60
Recommended Action
Staff recommends approval.
Goals
2. Infrastructure (Roads, Airport, Facilities, Water and Sewer)

Summary/Background:

 

The rehabilitation project for Runway 4/22 will consist of removing markings, cracks to be routed, cleaned out and filled with crack seal.  Following the crack seal, a rejuvenating seal coat will be applied, the pavement markings will be repainted and Type 1, Gradation A glass beads will be applied.

 

The total estimated project cost is $430,604 broken down as follows:

 

FAA - 90% - $387,543.60 - Grant to be issued.

NMDOT-Aviation - 5% - $21,531 - Grant signed by Town and in process of NMDOT-Aviation execution.

Town of Taos - 5% - $21,531

File Attachments
SKX-20-04 Revised Unexecuted.pdf (346 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
E. Discussion, consideration and possible approval of Amendment No. 6 to Contract TT-17-80 (TT-20-143) with the Law Office of Stephen C. Ross, P.C. in the amount of $50,000 inclusive of gross receipts tax for a total of $881,331.88 inclusive of gross receipts tax.
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action
Fiscal Impact
Yes
Dollar Amount
$50,000.00
Budgeted
Yes
Budget Source
Line Item 11-29-44005

Summary/Background:

 

File Attachments
Amendment No. 6 to Contract TT-17-80.PDF (69 KB)
Procurement.PDF (150 KB)
Resolution 20-10 Declaration of Health Emergency.PDF (211 KB)
Original contract and Amendments 1-6.PDF (920 KB)
7. Public Hearings
Subject
A. Ordinance 20-06 Discussion, consideration and possible approval of an ordinance annexing 14 parcels of land consisting of approximately 10.978 acres of land along Camino de la Merced, Camino del Medio, Paseo del Canon West and St. Francis Lane and to amend the official zoning map to include the annexed property with an R-14 "Multi-Family Residential" and M-1 "Light Manufacturing" zoning designations. Those wishing to comment before or during the meeting may submit comments or questions to Town Manager Richard Bellis at rbellis@taosgov.com
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
7. Public Hearings
Type
Action
Preferred Date
Apr 14, 2020
Absolute Date
Apr 14, 2020

 

Interactive Property Map

File Attachments
20-06 Anexation of 14 parcels.docx (479 KB)
Letter of Decision - Annexation.pdf (49 KB)
Staff Report - Final, Signed.pdf (516 KB)
Application - Part 1.pdf (9,693 KB)
Application - Part 2.pdf (3,037 KB)
Odinance 20-06 Legal 17,213.PDF (44 KB)
8. Matters from Staff
Subject
A. Financial update for February 2020, by Finance Director Marietta Fambro.
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action (Consent)
Preferred Date
Apr 14, 2020
Absolute Date
Apr 14, 2020
Recommended Action
Approval

Summary/Background:

 

File Attachments
February 2020 Financial Report.pdf (944 KB)
GRT Monthly February 2020 vs 2019.pdf (650 KB)
GRT Monthly Classifications February 2020 vs 2019.pdf (201 KB)
GRT Monthly March 2020 vs 2019.pdf (855 KB)
GRT Monthly Classifications March 2020 vs 2019.pdf (203 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration and possible approval of Resolution 20-14 reaffirming and extending Resolution 20-10, Resolution 20-13 and a Proclamation by the Mayor of April 2, 2020, extending the states of Civil and Health Emergency and an overnight curfew within the Town, and adopting the provisions of the federal Families First Coronavirus Act.
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type

Summary/Background:

 

File Attachments
20-14 A Resolution Reaffirming and Extending Reslution 20-10 and 20-13 and Adding the Federal Provisions of the Family Leave Act.doc (174 KB)
Resolution 20-10.PDF (221 KB)
Resolution 20-13.PDF (155 KB)
Proclamation of Civil Emergency.PDF (116 KB)
9. Matters and Reports from the Town Manager
Subject
A. Matters and Reports from the Town Manager
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
9. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

File Attachments
10. Matters and Reports from the Mayor
Subject
A. Matters and Reports from the Mayor
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
10. Matters and Reports from the Mayor
Type
Discussion

Summary/Background:

 

File Attachments
11. Matters and Reports from the Council
Subject
A. Matters and Reports from the Council
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
11. Matters and Reports from the Council
Type
Discussion

Summary/Background:

 

File Attachments
12. Closed Executive Session
Subject
A. The Council may conduct a Closed Executive Session to engage in a discussion of matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Town is or may become a participant pursuant to NMSA 1978 Section 10-15-1(H)(7); to discuss purchase, acquisition or disposal of real property or water rights pursuant to NMSA 1978, Section 10-15-1(H)(8); and/or to discuss limited personnel matters limited to discussion of the hiring, promotion, demotion, dismissal, assignment or resignation of a Town employee or the investigation or consideration of complaints or charges against a Town employee pursuant to NMSA 1978 Section 10-15-1-(H)(2).
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
B. Attorney's Report Concerning Closed Executive Session
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
C. Action on Items Discussed in Closed Executive Session (as necessary, by motion.)
Meeting
Apr 14, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Action

Summary/Background:

 

File Attachments
13. Adjourn