1. Opening Items
Subject
A. Call to Order by the Honorable Mayor Daniel R. Barrone.
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Discussion, Procedural
File Attachments
Subject
B. Roll Call
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
C. Pledge of Allegiance
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
D. Moment of Silence
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Procedural
File Attachments
Subject
E. Approval of Agenda
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
1. Opening Items
Type
Action
Recommended Action
Recommend approval.
File Attachments
2. Approval of Minutes
Subject
A. September 8, 2020 Minutes of Town Council Regular Meeting.
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
2. Approval of Minutes
Type
Action, Minutes

Summary/Background:

 

File Attachments
3. Awards and Recognitions
4. Presentations
Subject
A. Presentation by Taos Pueblo Tribal Secretary Joel Archuleta on the proposed Taos Pueblo Heritage Center.
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
4. Presentations
Type
Discussion

Summary/Background:

 

File Attachments
Heritage Center Presentation Oct 13 2020.pdf (2,765 KB)
Subject
B. Willa Hotel update by the Casetta Group.
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
4. Presentations
Type
Information

Summary/Background:

Casetta Group would like to update the Mayor and Town Council on the renovations of the former Indian Hills property, Willa Hotel.

 

 

File Attachments
Subject
C. COVID-19 Update presented by GIS Analyst Tim Corner.
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
4. Presentations
Type
Discussion

Summary/Background:

 

File Attachments
COVID-19 Update 10-12-2020.pdf (4,735 KB)
COVID-19 Update 20201005.pdf (2,264 KB)
Subject
D. Update of the Youth and Family Center by Director Tony Struck.
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
4. Presentations
Type

Summary/Background:

 

File Attachments
5. Citizens Forum
Subject
A. Citizens who wish to comment before or during the meeting may submit comments or questions to Town Manager Richard Bellis at rbellis@taosgov.com. No action may be taken.
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
5. Citizens Forum
Type
Discussion

Summary/Background:

 

File Attachments
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
A. Discussion, consideration and possible approval of Resolution 20-48 authorizing participation in the Municipal Arterial Program administered by the New Mexico Department of Transportation (NMDOT) and authorization for Mayor Barrone to sign the grant agreement. The Town of Taos share of this project at 25% is $54,000, the NMDOT share at 75% is $162,000, the total agreement amount is $216,000. (Public Works Director Francisco Espinoza)
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Oct 13, 2020
Absolute Date
Oct 13, 2020
Fiscal Impact
Yes
Dollar Amount
$162,000.00
Budgeted
Yes
Budget Source
Grant Revenue 59-00-37026
Recommended Action
approval

Summary/Background:

This MAP Agreement will be used for construction of Camino Del Medio between Ranchitos Road and the Rio Fernando Crossing. The associated line items in the Capital Improvements Project budget are 59-26-45003 Camino del Medio Phase 2 and 59-16-45003 Camino del Medio Phase 2 Town Match.

 

The NMDOT control number for the project is L500431.

File Attachments
Resolution 20-48 MAP Award - Camino del Medio.pdf (136 KB)
L500431 MAP Agreement Unsigned.pdf (42 KB)
Project Area Map.pdf (142 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Subject
B. Discussion, consideration and possible approval of Resolution 20-49 authorizing a time extension of participation in the Local Government Road Fund program administered by the New Mexico Department of Transportation (NMDOT) and authorization for Mayor Barrone to sign the amended grant agreement. The Town of Taos share of this project at 25% is $35,154, the NMDOT share at 75% is $105,463, the total agreement amount is $140,617. (Public Works Director Francisco Espinoza)
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
6. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
Type
Action (Consent)
Preferred Date
Oct 13, 2020
Absolute Date
Oct 13, 2020
Fiscal Impact
Yes
Dollar Amount
$105,463.00
Budgeted
Yes
Budget Source
Grant Revenue 59-00-37011
Recommended Action
approval

Summary/Background:

This Cooperative Agreement will be used for pavement rehabilitation of Carabajal Road. The associated line items in the Capital Improvements Project budget are 59-11-45003 Street Resurfacing Coop Grant and 59-21-45003 Street Resurfacing Coop (Town Match).

 

The NMDOT control number for this project is L500373. The amended grant agreement will be issued upon receipt of the Town's resolution.

 

This request is for the extension of the grant agreement end date from December 31, 2020 to December 31, 2021. There are no changes to the funding amount.

File Attachments
Resolution 20-49 Co-op extension.pdf (137 KB)
Original Grant Agreement Control Number L500373.pdf (466 KB)
Amendment Request - Draft.pdf (111 KB)
The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval.
7. Public Hearings - Citizens who wish to comment or have questions on a public hearing matter may submit comments or questions in writing to Town Manager Richard Bellis at rbellis@taosgov.com and comments will be read during the meeting. If you wish to call in, please email to the above address first with the matter you wish to be heard on and a phone number you can be reached during the public hearing and you will either be contacted by phone during the public comment portion of the public hearing or be given a call-in number and time.
8. Matters from Staff
Subject
A. Discussion, consideration and possible approval of Resolution 20-47 amending the Town of Taos records management and retention policy to Resolution 15-66 and adopting an amended records management and retention policy. (Town Clerk Francella Garcia)
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action

Summary/Background:

 

File Attachments
20-47 Resolution.pdf (457 KB)
Redlined Version of Policy.pdf (564 KB)
1.21.2.pdf (23,563 KB)
1.21.3.pdf (1,230 KB)
15-66 Resolution.pdf (26,885 KB)
98-49 Resolution.pdf (147 KB)
Subject
B. Discussion, consideration and possible approval of TT-21-20 Task Order "F" to Armstrong Consultants, Inc., in the amount of $358,600 excluding GRTs for the redesign and project management of the reconstruction of Taxiway A and connectors contingent upon full execution of FAA 3-35-0041-039-2020. (Grants and Revenue Development Director Lynda Perry)
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action
Preferred Date
Oct 13, 2020
Absolute Date
Oct 13, 2020
Fiscal Impact
Yes
Dollar Amount
$385,495.00
Budgeted
Yes
Budget Source
52-15-45003
Recommended Action
Staff recommends approval.

Summary/Background:

 

This project will entail the reconstruction of Taxiway A and Connector Taxiways A1, A2, A3, A4 and A5.  The PER and Design portion of the project were respectively completed under AIP No. 3-35-0041-034-2018 and AIP No. 3-35-0041-035-2019.  The report provided three possible rehabilitation solutions for the FAA, State and Town.  The conclusion was, due to the insufficient existing asphalt pavement thickness, milling the asphalt and overlaying the milled surface is not warranted.  Therefore, Taxiway A and connector taxiways will be reconstructed. Taxiway A provides the only access from Runway 13/31 to the existing apron.  This project is 100% funded through FAA 3-35-0041-039-2020.

File Attachments
DOC973.pdf (501 KB)
Subject
C. Discussion, consideration and possible approval of Resolution 20-50 reaffirming, extending and amending a declaration of civil and health emergency, maintaining social distancing, mandatory face covering, mandatory quarantine of all persons arriving from out-of-state, whether out-of-state residents, part-time residents or full-time New Mexico residents subject to a mandatory 14-day self-quarantine as specified in Executive Health Order No. 2020-063. (Town Manager Richard Bellis)
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action

Summary/Background:

 

File Attachments
20-50 Resolution.pdf (564 KB)
Executive-Order-2020-063.pdf (466 KB)
20-38 Executive-Order-2020-054 attachment.pdf (422 KB)
20-42.pdf (5,172 KB)
20-40.pdf (555 KB)
20-38.pdf (556 KB)
20-36.pdf (4,607 KB)
20-29.pdf (4,538 KB)
20-27.pdf (2,142 KB)
20-26.pdf (1,194 KB)
20-22.pdf (1,181 KB)
20-18.pdf (1,186 KB)
20-17.pdf (1,139 KB)
20-14.pdf (1,523 KB)
20-13.pdf (1,773 KB)
20-10.pdf (2,702 KB)
Subject
D. Discussion, consideration and possible approval of a Cooperative Education Services (CES) contract with Phoenix Mechanical totaling $992,500.00 exclusive of gross receipts tax to purchase and upgrade the HVAC systems for Town Hall and Coronado Hall with CARES Act Funding received by the State of New Mexico.
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action, Discussion
Preferred Date
Oct 13, 2020
Absolute Date
Oct 13, 2020
Fiscal Impact
Yes
Dollar Amount
$992,500.00
Budgeted
Yes
Budget Source
Capital appropriation / CARES Act
Recommended Action
Discussion, consideration and possible approval of the vendor-Phoenix Mechanical-CES for work to replace and install HVAC systems at Town Hall and Coronado Hall buildings in the amount of $992,500.00 exclusive of gross receipts tax.

Summary/Background:

 

File Attachments
RFP 2020-08 JOC M.E.P. Final Award Notice.pdf (1,529 KB)
Phoenix Mechanical HVAC Quotes.pdf (154 KB)
HVAC Coronado Hall Phoenix Mechanical - Updated Quote.pdf (221 KB)
HVAC Town Hall Phoenix Mechanical - Updated Quote.pdf (216 KB)
2020-08 Acceptance of Offer - Phoenix Mech.pdf (58 KB)
Phoenix Mech SAM Search Results.pdf (2 KB)
2020-08 ELEC Cat 2 Lot 4 RS Means - Phoenix Mech.xlsx (27 KB)
2020-08 MECH Cat 1 Lot 1 Gordian - Phoenix Mech.xlsx (27 KB)
2020-08 MECH Cat 1 Lot 2 RS Means - Phoenix Mech.xlsx (27 KB)
2020-08 PLUM Cat 3 Lot 6 RS Means - Phoenix Mech.xlsx (27 KB)
FederalContractProvisions.pdf (670 KB)
SupplementalTermsAndConditionsForConstruction.pdf (1,212 KB)
2020-08 PLUM Cat 3 Lot 5 Gordian - Phoenix Mech.xlsx (27 KB)
CesGeneralTermsAndConditions.pdf (1,802 KB)
2020-08 Cat 2 Lot 3 Gordian - Phoenix Mech.pdf (584 KB)
COVID Emergency CARES Act Funding Summary.pdf (463 KB)
Subject
E. Discussion, consideration, and possible approval of the recommendation of the staff, the Review Committee and project consultant to award a contract in the amount of $1,946,582, exclusive of GRT, to Affordable Solar (dba Affordable Solar Installation, Inc.) for a 1204 kW DC/1000 kW AC solar array at the Taos Regional Wastewater Reclamation Facility, allowing the Public Works Director and Town Manager to negotiate with the awardee and the New Mexico Environment Department (NMED) regarding final language and technical aspects of the grant funded reimbursable contract and authorizing the Mayor to sign and issue the notice of award and NMED approved contract. (Public Works Director Francisco Espinoza)
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
8. Matters from Staff
Type
Action

Summary/Background:

 

File Attachments
SMA - Analysis of Best and Final Offers.PDF (326 KB)
Review Committee Report.pdf (410 KB)
Letter of Intent.pdf (587 KB)
Affordable Solar Letter.pdf (218 KB)
9. Matters and Reports from the Town Manager
Subject
A. Discussion concerning the temporary change/expansion of liquor licensed premises due to COVID-19. The Alcoholic Beverage Control Division is evaluating whether to extend the expiration date from October 31, 2020, to January 31, 2021.
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
9. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

The Alcoholic Beverage Control (ABC) Division is evaluating whether to extend the expiration date of temporary change/expansion of liquor licensed premises due to COVID-19. ABC is seeking whether there is an interest from local governments. The Town approved applications for temporary change/expansion of liquor licensed premises due to COVID-19 for the following establishments:

 

 

Town Clerk Francella Garcia contacted business owners on October 7, 2020, and all three establishments support extending the expiration date to January 31, 2021.

File Attachments
Subject
B. Matters and Reports from the Town Manager
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
9. Matters and Reports from the Town Manager
Type
Discussion

Summary/Background:

 

File Attachments
10. Matters and Reports from the Mayor
Subject
A. Matters and Reports from the Mayor
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
10. Matters and Reports from the Mayor
Type
Discussion

Summary/Background:

 

File Attachments
11. Matters and Reports from the Council
Subject
A. Matters and Reports from the Council
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
11. Matters and Reports from the Council
Type
Discussion

Summary/Background:

 

File Attachments
12. Closed Executive Session
Subject
A. The Council may conduct a Closed Executive Session to engage in a discussion of matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Town is or may become a participant pursuant to NMSA 1978 Section 10-15-1(H)(7); to discuss purchase, acquisition or disposal of real property or water rights pursuant to NMSA 1978, Section 10-15-1(H)(8); and/or to discuss limited personnel matters limited to discussion of the hiring, promotion, demotion, dismissal, assignment or resignation of a Town employee or the investigation or consideration of complaints or charges against a Town employee pursuant to NMSA 1978 Section 10-15-1-(H)(2).
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
B. Attorney's Report Concerning Closed Executive Session
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Discussion

Summary/Background:

 

File Attachments
Subject
C. Action on Items Discussed in Closed Executive Session (as necessary, by motion.)
Meeting
Oct 13, 2020 - Town Council Regular Meeting
Category
12. Closed Executive Session
Type
Action

Summary/Background:

 

File Attachments
13. Adjourn